Andrea M. Mathis Email & Phone Number

Columbia, South Carolina Metropolitan Area

Provide administrative support to the Vice President, Information Technology Officer Provide as-needed administrative support to the Senior Management team Provide executive level communication for all internal meetings and Board level meetings (committee and subcommittee meetings): create agendas, take minutes (Word), create presentations (PowerPoint), publish meeting materials (Adobe Pro, BoardPaq)Act as a liaison to internal customers for coordination of information… Show more Provide administrative support to the Vice President, Information Technology Officer Provide as-needed administrative support to the Senior Management team Provide executive level communication for all internal meetings and Board level meetings (committee and subcommittee meetings): create agendas, take minutes (Word), create presentations (PowerPoint), publish meeting materials (Adobe Pro, BoardPaq)Act as a liaison to internal customers for coordination of information and schedulingCreate, update, publish all Board level meeting materials and information with metrics for Board of Directors, Senior Management and committees under the supervision of Vice President, ITPrint, route and process contracts MSAs, SOWs, NDAs (Word, Adobe), invoices other paperwork requiring signature from Vice President, IT and Senior Management teamContractor & FTE Management - provide reports and information regarding contract and full time employees as requested.Audit Reporting - provide information regarding audit findings as requestedGeneral office duties to include typing, faxing, filing, scheduling, phone duty Show less

Columbia, Sc 29210

• Provide administrative support to the President, Chief Executive Officer • Provide as-needed administrative support to forty Board Members, the Senior Management team• Coordinate and provide support for all executive level and Board level meetings: create agendas, take minutes (Word), create presentations (PowerPoint), and act as a liaison to internal and external customers • Coordinate, plan, schedule, and provide supporting documentation for travel for President, CEO, Board… Show more • Provide administrative support to the President, Chief Executive Officer • Provide as-needed administrative support to forty Board Members, the Senior Management team• Coordinate and provide support for all executive level and Board level meetings: create agendas, take minutes (Word), create presentations (PowerPoint), and act as a liaison to internal and external customers • Coordinate, plan, schedule, and provide supporting documentation for travel for President, CEO, Board Members and members of the Senior Management team• Create, update, publish all Board level meeting materials for the Board Books and additional information for Board of Directors, Senior Management and Sister agencies under the supervision of President, CEO• Print, route and process contracts (Word), invoices other paperwork requiring signature from President, CEO and upper management team• Plan, coordinate, schedule and publish the President, CEO’s daily, monthly and yearly scheduled activities (Outlook) • General office duties to include typing, faxing, filing, scheduling, phone dutySpecial Projects:o Company monthly newslettero Board Paq (web-based board application)o Notary Public Show less

Columbia Area, South Carolina

• Provide administrative support to the President, Chief Executive Officer • Provide as-needed administrative support to the Senior Management team • Provide support for all meetings: create agendas, take minutes (Word), create presentations (PowerPoint), and act as a liaison to internal and external customers for executive level meetings • Plan, coordinate, schedule, and provide support for travel and arrangements for President, CEO and members of the management team• Maintain… Show more • Provide administrative support to the President, Chief Executive Officer • Provide as-needed administrative support to the Senior Management team • Provide support for all meetings: create agendas, take minutes (Word), create presentations (PowerPoint), and act as a liaison to internal and external customers for executive level meetings • Plan, coordinate, schedule, and provide support for travel and arrangements for President, CEO and members of the management team• Maintain supplies stock for the supply room, special ordering and price comparison• Plan, coordinate, schedule, provide support for and act as liaison for fundraising initiatives • Create, update, track and publish information and metrics (Excel) for different department initiatives under the supervision of President, CEO• Print, route and process contracts (Word), invoices other paperwork requiring signature from President, CEO and upper management team• Plan, coordinate, schedule and publish the President, CEO’s daily, monthly and yearly scheduled activities (Outlook) • General office duties to include typing, faxing, filing, scheduling, phone dutySpecial Projects:o FAST Binder/Web-Pageo Organizational Charto Team Player of the Montho Notary Public Show less

Parklane Road - It Department

• Provide administrative support to the Chief Information Officer • Provide as-needed administrative support to the IT Corporate Directors, IT Directors and Special Project Managers• Provide support, create agendas, take minutes and act as a liaison to internal and external customers for executive level IT Meetings • Plan, coordinate, schedule, provide support and act as liaison for several fundraising initiatives that Palmetto Health supports for the IT Department: Miracle Team… Show more • Provide administrative support to the Chief Information Officer • Provide as-needed administrative support to the IT Corporate Directors, IT Directors and Special Project Managers• Provide support, create agendas, take minutes and act as a liaison to internal and external customers for executive level IT Meetings • Plan, coordinate, schedule, provide support and act as liaison for several fundraising initiatives that Palmetto Health supports for the IT Department: Miracle Team, Walk for Life, Red Cross, March of Dimes, Children’s Miracle Network Hospitals• Develop and Maintain IT Webpage to include E-Boards, Organizational Charts, Calendar and the supporting web pages using PowerPoint and SiteMaker• Create, update, track and publish information and metrics for different department initiatives under the supervision of CIO• Print, route and process IT Contracts and other paperwork requiring signature for CIO and upper management• Plan, coordinate, schedule and publish the CIO’s daily, monthly and yearly scheduled activities using Outlook • General office duties to include typing, faxing, filing, scheduling, phone duty Show less

New Nuclear Deployment

• Provide administrative support to the Vice President of New Nuclear Deployment (NND)• Provide as-needed administrative support to the Senior Vice President of Nuclear Administration and Chief Nuclear Officer• Provide as-needed administrative support assistance to six NND Mangers under the supervision of the Vice President• Create, update, track and publish metrics for the NND LiveWell Bonus Goal using SharePoint and Excel• Create, update, track and publish information and… Show more • Provide administrative support to the Vice President of New Nuclear Deployment (NND)• Provide as-needed administrative support to the Senior Vice President of Nuclear Administration and Chief Nuclear Officer• Provide as-needed administrative support assistance to six NND Mangers under the supervision of the Vice President• Create, update, track and publish metrics for the NND LiveWell Bonus Goal using SharePoint and Excel• Create, update, track and publish information and metrics documenting NND Tours, and Presentations using SharePoint and Excel• Provide project support and act as a liaison for internal and external customer and between SCE&G and the Consortium • Plan, coordinate, schedule and publish the VP’s daily, monthly and yearly scheduled activities using Outlook and other scheduling tools• General office duties to include typing, faxing, filing, scheduling, phone duty Show less

Legal Department

• Provide administrative support to the Director of the Legal Department, Legal Department and support staff • Create, update, publish and track Attorney Engagement Agreements, supporting schedules and correspondence with outside counsel using Word and FileNet• Publish the Outside Counsel Expenditures Reports on a Quarterly Basis using IT internal reporting and PowerPlant• Pull and publish financial reports from Power Plant for specific account coding and for expenditures regarding… Show more • Provide administrative support to the Director of the Legal Department, Legal Department and support staff • Create, update, publish and track Attorney Engagement Agreements, supporting schedules and correspondence with outside counsel using Word and FileNet• Publish the Outside Counsel Expenditures Reports on a Quarterly Basis using IT internal reporting and PowerPlant• Pull and publish financial reports from Power Plant for specific account coding and for expenditures regarding expense reports and procurement card statements• Perform legal research using Lexis/Nexis and West Law for several different areas of law• Assist and provide support for the Litigation attorney and his paralegal • Assist and coordinate research for departmental projects regarding foreclosures, and bankruptcy• Update, track and process all professional associations for the Director and Legal Staff • Plan, coordinate, schedule and publish Director’s daily, monthly and yearly scheduled activities using Outlook and other scheduling tools• Create, update and process Director’s expense reports, procurement card statements and check requests• Process all of the Legal Department’s invoices requiring approval from the Director using People Soft• Coordinate departmental flowers, memorials, cards, and luncheons• General office duties to include typing, faxing, filing, scheduling, phone duty Show less

Private Lighting Department

• Provide administrative support for the Columbia Lighting Department• Organize and coordinate work flow for three Lighting Technicians and four contract crews using CSR, and WMS• Assign incoming Lighting Coordinator Contact Service Orders in the Unassigned Work Queue to the correct technician in CSR on the Scheduling Panel• Process billing for all private and parking lot lighting coordinator contact service orders using CSR, WMS, and CLP• Complete all Columbia Lighting work… Show more • Provide administrative support for the Columbia Lighting Department• Organize and coordinate work flow for three Lighting Technicians and four contract crews using CSR, and WMS• Assign incoming Lighting Coordinator Contact Service Orders in the Unassigned Work Queue to the correct technician in CSR on the Scheduling Panel• Process billing for all private and parking lot lighting coordinator contact service orders using CSR, WMS, and CLP• Complete all Columbia Lighting work queues that are generated in CSR for off final bill, remove meter, block and customer change service orders and complete all change of lighting status work queues generated by CSR using CSR• Process Timekeeping for Columbia Lighting using Epsilon• Answer incoming customer lighting inquires, both internally and externally to include creating, changing and updating service orders on a daily basis• Process account reconciliation for the Columbia Lighting Department to include debits, credits and billing/account inquiries• Process Contract Invoices, Outside Vendor Invoices, Procurement Card Statements, and Expense Reports for Columbia Lighting using People Soft• Order, process, track and distribute all office supplies to include letter head and envelopes, SCE&G forms and all subsequent materials needed for the Columbia Lighting Department using Arriba and the Printing Department.• Procure and process paper work for large items needed to include copiers, printer and faxes using People Soft• Schedule Columbia Lighting Department Meetings and Notifications to include content preparation (i.e. overhead presentations, e-mails, power point presentations) and food preparations• General office duties to include typing, faxing, filing, scheduling, phone duty Show less

Accounting

• Provide administrative support to the Controller and a team of five Accounting Managers• Update, Coordinate and publish the Controller’s meeting schedule to include printing and posting daily schedule for Manages and CEO using MS Outlook• Arrange travel to include car, airport, hotel and meetings domestically and abroad utilizing internal and external agents• Update and publish all travel arrangements and itineraries for Controller and Accounting Managers through external contract… Show more • Provide administrative support to the Controller and a team of five Accounting Managers• Update, Coordinate and publish the Controller’s meeting schedule to include printing and posting daily schedule for Manages and CEO using MS Outlook• Arrange travel to include car, airport, hotel and meetings domestically and abroad utilizing internal and external agents• Update and publish all travel arrangements and itineraries for Controller and Accounting Managers through external contract sources and MS Outlook• Process, code and track all invoices, expense reports, and travel reports to include processing of supporting paperwork using PeopleSoft• Create, update and implement complex form letters and reports for internal and external account generation and reconciliation using MS Word and Excel• Create, generate, track and enter journal entries into the general ledger using a reporting tool in People Soft and Excel• Schedule Accounting Meetings and Notifications to include content preparation (i.e. overhead presentations, e-mails, power point presentations) food and room accommodations• Procure and process paper work for all large items needed: to include copiers, printers and fax machines using People Soft• Order, track and budget office supplies for the Accounting Team using an external contract sources from the internet• General office duties to include, dictation, meeting minutes, scheduling, typing, filing, phone duty Show less

Lexington Crew Headquarters

• Provide administrative support to the members of the Lexington Crew Headquarters for the Wires Division of SCE&G (member of SCANA Corp.)• Report, enter, and track regular time and overtime and PTO (Personal Time Off) for seventeen employees following SCE&G’s guidelines using Epsilon, and Excel • Account coding, approving and process payment of invoices, expense reports, and receiving of materials in People Soft (low-dollar invoices) • Track, process and match time sheets… Show more • Provide administrative support to the members of the Lexington Crew Headquarters for the Wires Division of SCE&G (member of SCANA Corp.)• Report, enter, and track regular time and overtime and PTO (Personal Time Off) for seventeen employees following SCE&G’s guidelines using Epsilon, and Excel • Account coding, approving and process payment of invoices, expense reports, and receiving of materials in People Soft (low-dollar invoices) • Track, process and match time sheets, materials and expenses for all contract invoices • Solve daily internal work queue issues, posting of materials, updating customer-billing information in CSR Desktop • Report installs, removals, replacements and update transformer records in WMS (Work Management System) • Report new underground lines to PUPS (Palmetto Utilities Protection Service) through external website • Order, track and budget office supplies using Arriba through an internal website • Report, track and process payment of Uniforms issues internally and externally using PeopleSoft and Excel • Create and update internal reports for budgeting using MS Office Products • Create and process materials for Safety Meeting Presentations using Power Point • General interoffice reporting and correspondence using Outlook • General office duties include typing, faxing, filing, copying, answering phones, delivering mail, etc. Show less

Chemical Services Division

• Provide administrative support to the Senior Financial Officer of the Chemical Services Division, seven accounting managers and subsequent staff members and to act as a liaison between the CSD Accounting Managers and Corporate Payables Division• Establish all travel arrangements for Senior Executive Officer and Accounting Managers through external contract sources• Coordinate office space, phone and computer lines for internal and external auditing teams and other staff members •… Show more • Provide administrative support to the Senior Financial Officer of the Chemical Services Division, seven accounting managers and subsequent staff members and to act as a liaison between the CSD Accounting Managers and Corporate Payables Division• Establish all travel arrangements for Senior Executive Officer and Accounting Managers through external contract sources• Coordinate office space, phone and computer lines for internal and external auditing teams and other staff members • Report, enter and track time, overtime and vacation time for seven Accounting Managers • Create, establish and implement a more effective invoice approval process for invoices and Purchase Orders between Account Managers and Corporate Payables • Process invoices, expense reports, and travel reports to include account coding, approval and process payment using an accounting program in Lotus Notes • Report, track, process payment and generate reports for all Chemical Services Division Cost Centers using the internal database • Create, update and distribute extensive CSD personnel roll-up using Lotus Notes and internal charting tools • Order, track an budget office supplies for Managers and Staff members using Arriba through an internal website • Schedule internal and external meetings for Senior Financial Officer and Accounting Managers to include presentation materials and food using Lotus Notes and an internal scheduling of conference rooms, MCI Conference Center, Internet Conference Arenas, etc. • General office duties include typing, faxing, filing, copying, answering phones, delivering mail, etc. • CSD was sold to Clean Harbors and the Safety-Kleen Corporate Headquarters were moved to Planos, TX Show less

Ba, English

Certificate, Paralegal Studies

Activities and Societies: Palmetto Paralegal Association