Aneesh Ibrahim Email & Phone Number

Riyadh, Saudi Arabia

Assistant Project Information Manager responsible for the Document & Data Management and Commercial Reporting of, Amaala Commercial team.Reporting for core commercial team with data validation of commercial documents with actual status.Data validation of commercial documents and update of ERP system.Runs and administer the core / central document management system for AMAALA commercial team.Register the contract documents into centralized contract database and update the database with subsequent post contract variation documents.Register and update the change management documents in to centralized change tracker and ensure that cost modules and ERP systems followed the approved changes.Ensure the newly approved contract documents are reflected in ERP system and cost modules.Preparation of periodical (Weekly / Monthly) and ad hoc upstream and downstream reports.Create and update the Aconex workflow templates for commercial documents based on approved DoA.Ensure all the documents are in fully compliance with the approved DoAs and Policies & Procedures.Manage the central repository system with providing appropriate access to users.Provides necessary training to new users for ERP Systems, Cost Modules and EDMS platforms.

Tabuk Region

Senior Document Control Manager (Secondment to NEOM – Saudi Arabia) responsible for the Document & Data Management of, NEOM Island Projects, Organizational Documents, Electronic Document Management System Implementation & Management, Confidential Documents and Document Management Policies & Procedures.Oversee & Implementation of Document Control systems.Stakeholder management & implementation of integrated systems.Manages / Coordination with PMC and Consultants Document Controllers.Define rules for access to the Documentation and updating of access matrix on time to time.Runs & administrates the Document Controls System and Electronic Document Management System.Custodian of the Commercial Document library (SharePoint).Creation of Document Libraries through SharePoint and managing the access rights.

Abu Dhabi Emirate, United Arab Emirates

Senior Document Control Manager (Secondment to Modon – Abu Dhabi) responsible for the Document Management of, entire Modon Projects, Organizational Documents, Electronic Document Management System Implementation & Management, Confidential Documents and Document Management Policies & Procedures.Oversee Document Control systems & teams for Modon.Stakeholder management & implementation of integrated systems.Manages / Coordinates a Team of Document Controllers.Sets up the Document Control System (EDMS, Procedures, Processes, Templates, Applications, etc.).Runs & administrates the Document Controls System and Electronic Document Management System.Gate keeper of the Document Control rules and Procedures.Clarification, arbitration, technical authority role regarding document control issues.Ensures commitment, support and buy-in from internal and external interfaces.

Abu Dhabi Emirate, United Arab Emirates

Information Management Administrator responsible for the Document Management and Administration of Modon – BAM (3 Projects – Ba Al Ghaiylam, Al Sader & MBZ Z29) Team.Leads / Coordinates a team of Document Controllers and Administrators.Runs & administrates the systems and process implemented by the clients’ office.Documents, drawings, records and archival management.Manages documents (Internal & External).Distribute documents to the relevant people.Liaises with Client / Consultants / Contractors.Workflow management and reporting.

Dubai, United Arab Emirates

Maintain, manage and archive all documentation, records and notifications for the project and the company.Efficiently recorded all documents and drawings in the Document Control office under safe custody without any damage or deterioration.Overhauled the entire document management system to improve working practices.Implemented and maintained version control and status on all records.Created and established a serial number system to allow for traceability within configuration management.Effectively controlled the release of proprietary and confidential documents and information.Maintained and updated intellectual and legacy data to current corporate standards.Managed daily office operations and maintenance of equipment and accurate records for all business supplies.Performs a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines.Order and maintain inventory of office supplies.Draft letters, correspondence, memos, charts, documents, etc...General office administration and support for the business.Coordinate & support office administration tasks for the office, including supply orders, equipment maintenance, coordinating with outside vendors (such as IT, housekeeping, and building management).Ensure premises and office facilities are always fit for purpose and represent the Brand requirements.Be responsible for coordinating office safety and security procedures.Prepare contracts for suppliers and get approval/sign & administer supplier contracts and contracting proceduresPurchases goods and services for the Corporate, Business Units and expedite the flow of materials.Ensures materials and services are supplied in a timely fashion to avoid work disruptions.Obtain quotes from proper vendors/suppliers and negotiate with best possible price, terms and deliveryEvaluate vendor/supplier performance, develop new supply sources where vendors and suppliers are inadequate.

Executing a highly competent document management system.Develop and Implement document handling policies and procedures.Create weekly / monthly reports for Project leadership that measure the document control team’s and Project team’s productivity and performance.Ensure team productivity goals are met by maintaining efficient and timely processing of project documentation, modify procedures if necessary.Sets goals for the Document Control team in accordance with Corporate and Department goals and strategy and evaluates performance of employees.Acts as the Corporate Process Owner and expert for the Corporate Document Control, Record Retention, Quality Records and Excellent Document Procedures.Establishing, maintaining, procuring, supporting and optimizing key functional areas including office planning & allocation, furniture, equipment, ergonomics, supplies & service contracts etc.Purchases goods and services for the Corporate and expedite the flow of materials.Evaluate vendor/supplier performance, develop new supply sources where vendors and suppliers are inadequate.Responsible for all company vehicles registration, maintenance, allocation of parking slots and memberships etc.Aconex Organization Administrator.Setting up and updating of Organization information and setting of the organization code.Create new users in Aconex and update / remove existing users as well as assigning roles and restrictions on every user accordingly.Assisting new vendors in creating company profiles in Aconex and provide support in creation of user accounts and regulation of access rights.Setting up of user roles and permissions on initiating / creating and participating in workflows.Manage the communication of changes to Aconex configuration document as per requirements.Ensure every user abides by the Aconex configuration document protocol.Create, manage and overall control of document rules and configuration of Mail Approval.

Maintaining registers (Incoming & Outgoing correspondence).Controlling all Incoming and Outgoing Correspondence.Maintaining a Robust Drawing Register for the Latest Drawings.Collecting incoming faxes/mails.Maintain easy accessibility of Documents.Maintaining Tender documents, contract documents and various specifications.Keeping record of all Confidential Documents.Maintain and updating of all Contract drawings and Contract Documents.Distribution of Documents on time to time.Printing the incoming/outgoing e-mails received from the concerned project managers/secretaries, as well as from outside for registration and circulation.Distribution of all superseded Documents from the entire department.Making the registration and Filing of all Documents.Prepare the Staffs cost allocation Sheet for the Projects.Coordinating the mail services for both internally and externally.Giving necessary advices to the other secretaries.Taking care of all tendering and contract correspondence until the finalization of the tendering.Identify the documents which have to be send to warehouse for archiving.