Office management including Accounts Receivable, Accounts Payable, Contracts Administration, Executive Assistant, Account Management

Staff accountant, reconciling bank and credit card statements, account receivable, accounts payable, and invoicing.

Complete check, credit card, and ACH incoming payments daily – range of $40,000 - $1,000,000Set-up new and maintain over 3500+ customersCollections on past due customers and submit to Bad Debt Collections, if necessaryProvide customer statements and take their calls on any questions. Resulting in quick payment and reducing our past dues down from an average of100+ days to less than 45 days.Problem solved job maintenance when a balance was owed, supporting the company and client to reach a favorable outcome and retaining stellar andsupportive relationship with the clientSaved the company 10 hours/week by implementing a digital system for scanning daily deposits and creating a tracking system for all depositsKeep customer tax schedules and Sales Tax Exempt Certificates up to dateAssist the COO and CFO by assembling month-end reportsHandle OSHA and EMR records – updating online systems like ISN/Avetta/Achilles

Set-up and maintain over 4800+ vendor accountsDevelop relationships with vendors, resulting in quick payments and receiving invoicesand credits in a timely mannerMake payments from $40,000 - $1,000,000, ACH, credit cards, and checksAnalytical liaison between the Accounting Department and field management/operations.Averted a potential lawsuit and loss of over $25,000.Communicate with vendors and employees on any invoice versus purchase orderdiscrepancies. Saved a project over $7000 on productPerform balance sheet reconciliations and revenue/expense account analyses: Reconcilebank statements monthly and create stop payments and issue a new checkHelp AR with customers and receiving itemsKeep COI records and renewals

Customer Service Department• Managed confidential utility account operations, including initiation, termination, and transfers.• Compiled monthly data for Month End Report, documenting transactions and service reports.• Created and maintained a compliant filing system adhering to Record Retention Laws.• Implemented Customer Service Voicemail System, reducing hold time complaints by 100%.• Utilized MS Word, Excel, and Outlook for daily tasks, creating user-friendly electronic forms and impactful PowerPoint presentationsFinance DepartmentInitiated the purchase of LaserFiche software and hardware to aid in electronic document storage and retrieval.Designed a fill-able AR invoice tracker used for reconciling and internal auditing purposes.Aided in reconciling bank statementsSolid Waste DepartmentDesigned tracker that automatically calculates tonnages for over 10 different waste sources in Excel. Validating and reconciling weigh tickets withinvoices for payment processing. This tracker automatically produces monthly and annual reports used for auditing and budget preparationpurposes; tracks $1,000,000 dollars in disposal costs.Created a matrix for all container types for inventory management.