• Follow up with media planners to get all IOs • Request POs from the media buyers • Scanning, re-naming and emailing completed IAFs to PFCs • Coding and submitting approved invoices to the ICF Accounts Payable department • Following up with vendors to make sure we get missing invoices in house • Filing invoices away after submission to A/P • Entering invoices into the STRATA software system • Reconciling invoices against buying information in the tracking system • Producing and disseminating on-going, regular reports regarding missing invoices; invoice status thru STRATA reports and/or Excel documents

• Coding and submitting approved invoices to the Leidos Accounts Payable department, purchasing assistance, assisting with Accounts Payable and Payroll, etc.• FAR and DFAR compliance regulations and different contract types for billing (I.e., CPFF, FFP, T&M, etc.) • Maintained/filing of invoices and Engagement letters away after submission to Accounts Payable.• Entering invoices into the Non-PO software system (submitted invoices for payment approximately 300 or more invoices per month).• Followed-up with vendors regarding past due/pending invoices for payment.• Producing and disseminating on-going, regular reports regarding missing invoices; invoice status thru Non-PO system monthly reports and/or Excel documents.• Administrative support for the Legal, Ethics Department - to include making travel arrangements, preparing and submitting Expense /Expense Report in CONCUR, calendar and meeting scheduling and coordination, general filing, report review, order Iphone, laptop, business cards, corporate cards. • Direct and indirect purchase request generation in SAP - subcontract and consultant PRs and tracking - invoice processing (vendors, Consultants, Subcontractors) - maintenance of purchasing files. • Planned and scheduled company-wide meetings for teams of senior managers.• Coordinated time sensitive-seminars, presentations and travel arrangements in a professional manager.• Manage the outlook calendar, meeting schedules and travel arrangements for the President and Senior Management• Utilize Microsoft Office Tools to prepare letters, reports and formal presentations• Write/edit/distribute correspondence• Represent the company in a positive and professional manner• Handle confidential information professionally and discretely• Performed a variety of daily office support functions. • Set-up, work stations for new employees, computers, phone, etc. • Manager and Administrative Staff in the absence of team member

•Ensure SharePoint is populated and maintained for division employees.•Ensure that all Weapons Invoices are submitted and paid in a timely manner.•Maintain the SPD Organization chart.•Submit Commercial invoices for PPE.•Process of separation/exit employees (return of SAIC property, blackberry, ID’s laptops and Corporate credit card).•Backup Administrative support for division - to include DELTEK Expense Authorization/Expense Reports, timesheet training, ordering of blackberry, corporate cards, and business cards for new hires. Calendar maintenance, meeting scheduling and coordination, general filing, report review, and travel requests.

•Administrative support for the Division Manager - to include calendar maintenance, meeting scheduling and coordination, general filing, report review, and travel requests. •Direct and indirect purchase request generation in SAP - subcontract and consultant PRs and tracking - invoice processing (vendors, Consultants, Subcontractors) - maintenance of purchasing files. •Maintain office supply inventory - Coordinate maintenance of office equipment. •HR actions as appropriate: interview coordination, offer letters, transfer forms, welcome letters, termination/separation paperwork. - maintenance of the division employee records coordination of performance reviews - coordination of comprehensive leave and employee tracking. •Staff scheduling and meeting coordination - conference room and facilities scheduling. •Preparation of travel requests for the division staff - expense report processing - maintenance of employee expense report files. •Security coordination - submit visit requests - classified document control. •Overhead Budget Tracking - MIS report review and audit for suspense items. •Equipment inventory tracking. •Processing and distribution of mail. •Facility and space allocation coordination with facility manager.

•Assisted with recruiting/hiring: employment verification, reference check, background check interviewing, placement, and processing offer letters.•Maintained confidential personnel files.•Developed and implemented standard operating procedures. •Processed enrollments, changes, and terminations of participants in all benefit plans.•Conducted orientation of new employees including providing adequate details about company benefits, overview, and company history.•Coordinated employee deduction with the payroll department.•Prepared reports for management as requested. •Assisted accounting department: reviewing timesheets for accuracy, entering data in QuickBooks and filing.

•Provided administrative support to the Executive Director of Research.•Supervised administrative staff.•Organized and setup annual Research Council Meeting & WERF Program Area Meeting. Research Assistant•Assisted project managers with contractors and project subcommittees to obtain reports for various projects. •Assisted with project development and proposal review cycle: coordinated conference calls and proposal processing.•Researched meeting sites, coordinated travel and secured accommodations and facilities for project subcommittee meetings.•Maintained research related filing systems, electronic communication mailing lists and prepared materials for distribution lists.•Assisted with the production of research reports and guidebooks.