Subject matter expert on all contract administration functions within the project life cycleCreate and update all vendor numbers and ACH information in SageMonitor pipeline listAssign new projects Assist Contract Director on all special projects

Develop contract agreements, prepare exhibits and templates, and maintain contract files and databaseAssemble, compare, and produce redline revisions during contract negotiationTrack subcontractor contracts to ensure timely return and assist in resolving issuesObtain and maintain compliance of all subcontractor’s insurance policies per projectObtain and maintain mandatory business and construction licenses Complete subcontractor prequalification and risk analysisOther duties as assigned

• Document control• Responsible for coordinating projects related to the schedule• Tracking of all team projects

• Manages construction and renovation projects involving DES leased space • Conducts space searches • Prepares budget estimates and approves payments for funds • Vendor payments for utilization of materials and/or services performed• Negotiates and prepares lease documents • Coordinates, and contracts all construction-related services with lessors, contractors, and vendors to accomplish remodeling, tenant improvements, and furniture installation• Develops design criteria and prepares drawings for all building-related disciplines including T-Stat, electrical, phone/data drops, material specifications, and furniture layouts using AutoCAD software

Fixtures and Equipment Project Manager • Work independently with store floor plans and bill of materials report to ensure accurate fixtures are ordered and delivered on a timely basis. • Develop and maintain close business relationships with key stakeholders to identify needs and ensure business goals and key milestones are met. • Proactively resolve all issues that may arise such as backorders, short shipments, damaged inventory and late shipments. • Responsible for achieving the overall goals of each project and financial budgets for each new store opening.• Review and defines process and procedures associated with scope of work to guarantee successful completion of each project. • Document and communicate with stakeholders and vendor partners the project requirements: scope, time, cost and risks. • Select and manage fixture vendors through project phases: concept, prototype, logistics, execution and project close outs of all custom and non-custom fixtures and equipment. • Analyze expenditures and present recommendations on possible cost savings initiatives.• Correspond and keep apprised all project details and dates changes with each vendor, impacted stores, field representatives, store managers, etc.• Visit new stores to inspect fixtures, equipment, and décor for accuracy of work, quality assurance and appropriate presentation. • Responsible for installation and execution of 50+ new stores within a targeted timeframe.

• Work in conjunction with the Construction Director and Construction Managers to ensure the successful completion and timely opening of all projects.• Interface with the Real Estate Paralegal regarding construction related legal issues.• Responsible for all incoming and outgoing correspondence for all field activities; maintain all New Store construction files.• Assist Accounting Department with quarterly/annual cost audits and upcoming disbursements for work completed through prior quarter/year.• Responsible for bid recap for cost comparison; • Responsible for preparation of contractor contracts/agreements.• Monitor job cost and budgets• Review leases, create & distribute Delivery of Possession Checklists.• Prepare and audit all final close-out costs and requirements prior to submission to Real Estate Property Management Team.• Miscellaneous administrative duties including but not limited to client/customer service, filing, copying and typing.• Handle adding new stores and – adding new users – updating passwords to the Construction Web-site• Receive information from new General Contractors that want to be put on current bid list. Fill out appropriate documentation for them to be approved and follow up on any missing required information. Get updated information yearly.• Monitor insurance and bond status of contractors to guarantee compliance with PetSmart specifications• Process construction payment applications, architect invoices, escrow disbursements, wire transfers and all other miscellaneous invoices/check requests• Work closely with landlords to collect TI Reimbursements per the PetSmart lease.

Managed various processes for Development Team, including intake and distribution of Letters of Intent and leases from Legal Department.Utilized the legal program, Case and Point, to generate reports in preparation for meetingsPerformed broad range of administrative duties, including mail distribution, meeting coordination, and special projects

Reconciled monthly landlord statements by interpreting and verifying lease language provisions, ensuring payments made were within lease termsNegotiated balance due amounts with landlords to maintain zero balance accountsHandled all landlord account inquiries, providing detailed backup, explanations, and lease sections

Performed data entry of approved invoices related to rent and additional rent charges, such as CAM, RET and Insurance, into Real Estate Manager (REM)Scheduled and exported items for processing into SAP systemValidated SAP upload log and resolved any problems