• Maintain up-to-date billing system.• Generate and send out invoices.• Follow up on, collect and allocate payments.• Carry out billing, collection and reporting activities according to specific deadlines.• Perform account reconciliations.• Monitor customer account details for non-payments, delayed payments and other irregularities.• Research and resolve payment discrepancies.• Generate aging analysis.• Review AR aging to ensure compliance.• Maintain accounts receivable customer files and records.• follow established procedures for processing receipts, cash etc• process credit card payments• prepare bank deposits• investigate and resolve customer queries• process adjustments• develop a recovery system and initiate collection efforts• communicate with customers via phone, email, mail or personally• assist with month-end closing• collect data and prepare monthly metrics

>>>Financial management Accounting & Controls-Overall management and responsibility of all the financial transactions.-Update and expand financial policies and procedures, ensure implementation throughout the company and ensure quality control.-Maintaining fixed asset register and monitoring the process of acquisition, safe custody, insurance, service, maintenance, usage and disposal of assets.-Creditors’ reconciliation, raising of payment vouchers and ensuring all payments are adequately supported.-Development and implementation of internal controls for accountability, efficiency, clarity and coherence.-Preparing monthly bank reconciliation.-Management of an effective petty cash system.-Reconciling and monitoring staff salary advances.>>> Budgeting and planning.-Preparation of and timely submission of budgets and work plans.-Financial strategy and planning in line with the organizational vision, mission, core values and objectives.-Preparing variance analysis reports for management decision making.-Preparation of budgetary controls through monthly and quarterly preparation of management accounts.-Prepare monthly expenditure forecasts and cash requests.>>> Personnel administration.-Processing and administering payroll.-Ensuring prompt submission of all statutory deductions (PAYE, NSSF, and NHIF).-Ensuring proper record maintenance of staff Sacco.-Manage the staff medication scheme.>>> Auditing.-Producing final accounts and managing the annual external audit process-Preparing adequate documentation and schedule required for annual audit and conducting internal audit.

DUTIES AT VERMONT FLOWERS EPZ LTD. Prepare profit and loss statements and monthly closing and cost accounting reports. Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.  Establish, maintain, and coordinate the implementation of accounting and accounting control procedures. Analyze and review budgets and expenditures for contracts. Monitor and review accounting and related system reports for accuracy and completeness. Prepare and review budget, revenue, expense, invoices, and other accounting documents. Analyze revenue and expenditure trends and recommend appropriate budget levels, and ensure expenditure control. Explain billing invoices and accounting policies to staff, vendors and clients. Resolve accounting discrepancies. Recommend, develop and maintain financial data bases and manual filing systems. Interact with external auditors in completing audits. Prepare the financial statement of the company. Monitor compliance with generally accepted accounting principles and company procedures Remittance of all the statutory deductions before the deadline (NSSF, NHIF & PAYE.) Review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports Provide advice and assistance and early warning of such problems as cost over-runs, excessive charges, and potential penalties. Develop models to depict financial and related activities tailored for specific operations. Verify and reconcile contracts, orders, and vouchers, and prepares reports to substantiate individual transactions prior to settlement. Preparation of EPZ returns quarterly Other duties as assigned