Responsible for planning, implementing, and finalizing solutions to ensure team is fully compliant with tax requirements & employment practices. In charge of tracking and renewing business licenses & resident agent paperwork. Maintain Chart of Accounts & prepare and manage General Ledger postings. Executes budget by developing, managing, and overseeing funds in comparison to approved budget levels by analyzing use of resources, forecasting trends, and proactively identifying problems or spending pressures that result in realigning resources when deemed appropriate.Key Achievements:• Maintain all employee, AP, AR and 1099 vendor files• Manage accounts payable & process payments of approximately $7 million annually• AR and bill project invoices monthly (Deltek Vision) (e-Builder) (WAWF)(Oracle Fusion)(Oracle Unifier)(MS Project Team)(WSSC Compliance) • Reconcile and process employee expense and travel reimbursements• Monitor and reconcile banks accounts daily to ensure seamless month-end closing• Prepare, transmit and troubleshoot payroll (ADP)• Manage 401(k) retirement contributions / loan repayments (LFG) (Vanguard)• Coordinate transfer of funds between Samaha accounts• Prepare annual tax return documentation for CPA• Prepare organizational documents & financial information for external financial and insurance audits

• Maintain accounts payable of approximately $9 million annually• Process check requests and invoices (SAGE 50)• Reconcile and process employee expense and travel reimbursements (Foreign & American Currency)• Monitor and reconcile banks accounts on daily basis to ensure seamless month-end closing• Preparation, transmittal and troubleshooting of payroll (PAYCHEX)• Manage 401(k) retirement contributions / loan repayments and FSA contributions• Process business licenses• Coordinate transfer of funds between ATIS accounts• Maintain Chart of Accounts & prepare and manage GL postings• Prepare annual tax returns• Prepare organizational documents & financial information for external financial and insurance audits• Maintain all employee, AP and 1099 vendor files

• Report directly to the Owner, CFO and Office Manager• Code and Enter all AP’s and run payable report, cut checks and mail approved payments• Prepare spreadsheet for IFTA tax payment • Compare and integrate manual reconciliations into QuickBooks• Process and post all credit card, check and ACH payments received and reconcile bank accounts in QB • Assists in answering phones, taking and confirming customer orders for aggregates• Monitor, maintain, and oversee processes and personnel to ensure quality and timely deliveries to customers and job sites, as well as ensure adherence to all Federal, State and Local DOT laws• Plan, organize, and assign daily schedules to optimize hauler fleet• Monitor/communicate with drivers throughout the day adjusting schedules as needed• Maintain communication with Plant/Quarry to insure optimal timing• Use Fleetmatics REVEAL & Fleetmatics WORK to track drivers route, current traffic status, maintain daily schedule and make necessary adjustments to meet the customer’s request• Ensure compliance with regulatory laws and company policies and procedures• Facilitate conflict resolution between customers, haulers, vendors, and employees• Ability to multi-task and handle customer interactions at sales level, on phone lines and via electronic media simultaneously

• Verify and enter payroll in various software programs including QuickBooks, Livery Coach and Trip Books• Review internal documents and invoices for accuracy of charges and accuracy of payroll.• Manage accounts receivable and accounts payable.• Maintain a professional image and attitude at all times.• Report directly to Owner• Manually reconciled AR from 2008 to present• Create and maintain fixed assets schedule and record depreciation• Compare and integrate manual reconciliations into QuickBooks• Process and post all credit card, check and ACH payments received• Track all customer and subcontractor invoices (FARM-IN & FARM-OUTS)• Assists in answering phones, taking and confirming reservations • Assist Accounting Manager as needed

Temp Accounting Work

• Supervise 17 Customer Service Reps in the Office of Finance Utility Billing & Customer Service Dept• Resolved customer inquiries and/or problems that are out of the ordinary • Approved customer refunds and adjustments to their accounts in compliance with policies & procedures• Track all leave and approve leave while assuring office staff level to appropriate to call center demands• Monitor reps time on inbound call and assure personal calls are limited to a minimum• Oversee the turn off process for Cycles 1-6 & Approve turn on of service for Cycles 1-6• Maintain knowledge of accounting, billing and bankruptcy systems relative to bill processing, cash collection and control

• Supported Controller with implementation & conversion of accounting system from QuickBooks to Deltek GCS Premier

• Supervise 2 accounting clerks (oversee full-cycle accounts payable)• Maintain fixed assets schedule and record depreciation• Monthly bank rec for both retail stores and analyze all ACH’s (QuickBooks)• P&L and Balance Sheet preparation for finance committee meeting• Audit Daily Business Sales for both stores, prepare monthly expense & prepaid account JE’s• Process payroll (reconciliation and recording GL) and assist in month-end close

-Reconciled government contract billing; -Generated all monthly invoices & AIA billing for federal government contracts; -Successfully completed training on SYMPAQ accounting system; -Maintained all project files; -Liaised with Project Managers and Owners on all billing issues; -Generated pre-billing reports and transferred in SYMPAQ the ODC & Labor hours for each project and distributed to Project Managers for approval

• Full charge processing of all accounts payable• Assisted Controller with monthly bank reconciliation• Participated in the successful conversion from Deltek Advantage to Vision without any interruption of accounting operations• Processed payroll for VA office biweekly and CA bimonthly using ADP• Maintained HR personnel files, vendor, client and project accounts and files• Generated monthly invoices & handled problem collections• Liaised with project managers, clients & vendors regarding financial transactions• Full cycle accounts receivable process & AIA billing

• Full charge processing AP and PR functions and some HR administrative duties• Reconciled employee expense reports and travel advances (Foreign & American Currency)• Reconciled project related bank accounts for 13 foreign countries and headquarters office• Reconciled 15 American Express accounts, office and cell phone accounts and fixed assets• Developed and maintained lease amortization schedules in Excel spreadsheet• Maintained all regular and 1099 vendor files, prepared month end accruals & journal entries• Created account codes and programmed them on copier, fax and postage meter

• Maintain all HR personnel files and process weekly payroll for 35 employees• Prepared accounting records for monthly and annual audits• Full charge processing of all AP, AR and Collections functions• Prepared lien waivers and AIA billing documents for clients and vendors• Established and maintained working relationships with project managers, property managers & accountants and management companies• Conducted weekly certified payroll from work orders• Generated and mailed monthly statements to customers• Generated AP & AR reports, P & L statements on monthly basis and presented to President• Reconciled warehouse inventory bimonthly• Processed credit card payments & reconciled merchant CC accounts• Created sales & use taxes for MD, DC and VA

CFRST Division