Angeline P. Email and Phone Number

 Handling office tasks, maintaining and ordering office supplies, renewals and monitoring office parking, building access cards, activating/deactivating fingerprint biometric for all employees. Handling and Monitoring of DHL account for office and personal documents (Sending and receiving). Provide administrative support to the Business Development Team if required such as formatting of documents. Maintaining and updating Office Inventory (Furniture's, Appliances and IT). Liaise with Building Management, assisting office Manager in facilities management i.e. Office design , office management, printer contract, AC servicing, and office sanitation services etc. Dealing with CEO’s personal matters including visit visas, flights, banking, family, housing, and other private matters. Maintaining utility bills records and sending payment reminders to finance. Monitoring Office /COO/CEO Monthly bills and making expense claims for CEO & COO. IT Inventory Management with IT Manager Assisting HR Lead/Admin Manager on Health Insurance, PRO Coordination, filing, follow ups etc. Assisting Managers/Visitors for their travel arrangement.

 Assisting sales team with all sales department needs, run reports for the Top Management, participate and attend sales calls, support sales department associates to ensure all sales files, necessary documents are complete, compliant, and close successfully. Answering customer inquiry, complain and their account. Calling them for the delivery updates, follow-up payment or product promotion. Maintaining and updating sales and customer records (Master List). Collaborate with sales department in weekly meeting, preparation and gathering information for meeting agenda, report presentation for monthly sales and project updates. Preparation and Sending Minutes of the meeting to the attendees.  Updating and Sending Price List monitoring to Sales Department. Preparation of Quotation, Stock and price request, delivery order and LPO. Generating Monthly Sales Reports, Weekly/Monthly Expenses, Quotation and Project updates for the Top Management. Updating and monitoring of Monthly Stock inventory value, Product Request (International) and Customer Quotation updates. Summary and consolidating Daily Activity Sales Report for HR Department payroll, Product Forecast and Pipeline for Top Management supplier meeting. Searching potential supplier, ask for quotation to compare the product price from the 3 to 5 other company before the preparation of LPO. Coordinate directly with carriers to follow-up the daily shipment of freight for customer sample and stock. Supporting the sales department with other administrative tasks, if requested.

 Assist with all internal HR related inquiries or requests. Produce and submit reports to HR Manager and Operation Manager. Assisting Head department information regarding staff leaves, absences, sick days, incident report and weekly schedule/rooster. Schedule meetings, interviews and maintain agendas. Supporting HR Manager for all activities related to department functions. Handling recruitment cycle starting with job posting, CV screen, interview schedule, and assist the HR Manager in conducting interviews. Preparing offer letters and sending to the selected candidates. Collect all the required documents from the new employees and deliver to HR Manager to proceed with the visa process in accordance with the PRO. Maintain and update the employees' profiles and records in the Master list Coordinate with the Head Department/supervisors to accommodate the new employees in a timely manner. Update the newly hired employee regarding the company policy / Department after recruitment stage. Prepare the JD of the new employees and update the existing employees' JD. Preparation of HR notice, internal memo, warning letter, experience certificate, and NOC. Monitor and regularly update the employee’s master list whenever necessary including the 201 files of employees comprising of visa, labor contract, individual’s passport expiration, and other legal documents. Prepare and arrange the necessary documents needed for Medical Insurance. Handle all the medical insurance addition and deletion requests. Respond to the Quality department inquiries. Assisting account department for payroll/Monthly employee salary. Perform other related duties required by the HR and Brach Manager