Anika Schauer Email & Phone Number

Recruiting:Working with the People Resources Manager to implement and maintain an effective and comprehensive recruiting process that meets Swords’ commitment to DEI and cultural humility across all areas of the organization. Providing support, as needed, to managers and the People resources Manager on writing and editing job descriptions.Researching and developing a comprehensive list of job posting sites Identifying and attending career fairs and establishing and maintaining a community and college recruiting relationships.Creating and tracking a robust talent pipeline. Ensure Kronos is updated and applications are removed after one year. Helping managers check references when asked, coaching managers on making verbal offers, writing offer letters and coordinating with candidates to conduct post-offer background checks.Coaching managers on interviewing basics and interview matrix use.Onboarding and Offboarding:Working with the People Resources Manager and People and Culture Director to develop and implement a comprehensive, new onboarding process.Managing the full onboarding cycle for each new employee, including supporting managers during their employees’ transition into Swords.Benefits:Administering employee benefits (e.g., insurance, workers’ compensation, retirement plan and COBRA) and time off, including leaves of absence. Managing leaves of absence, including FMLA/CFRA, CA Disability and PFL programs. Answering employee benefit questions, reconciling invoices, calculating premium co-payments and communicating information to payroll.Helping new employees enroll in benefits and answering questions. Working with the People Resources Manager to evaluate current benefits and suggest changes and new benefits. Ensuring that benefits meet employee needs and align with Swords’ commitment to equity.

San Francisco, California, United States

Maintained and administered benefits and retirement accounts for 200+ employeesManaged full cycle LOA process and Workers’ CompensationConducted investigations for ER concerns Researched and implemented new benefits (Employee Perks program, legal benefit, etc.)Coordinated company-wide events, lunch & learns, and trainings for staffRemained an active member of the DEI committeeMaintained compliance with Federal, State, and local laws and mandatesProcessing of wage garnishments and child support orders

Created, implemented, and conducted efficient and effective onboarding procedures for all new employees. First line of contact for employee questions, concerns, and needs.Stayed up to date on and maintained company compliance with all federal, state, and local laws and regulations by continuous research and attending trainings and webinars.Maintained confidential personnel, vendor and I-9 files.Researched and implemented new procedures (including all necessary COVID-19 policies and procedures) and platforms to expedite previous processes and make them more effective for our company.Completes employment verifications, wage garnishment paperwork, Disability verifications and any other employee information requests from various state and federal organizations.Created and continually updated company policies to adapt to changing laws and company mission.Assisted upper management and owners with any administrative assistance as necessary.Prepared and delivered disciplinary action to employees when warranted while also tracked attendance of all employees and followed company attendance policy for disciplinary action.Tracked and administered leaves (CFRA, FMLA, USERRA, ADA, SPSL and others) to employees when necessary and ensured all required forms were completed accurately.Assisted with open enrollment and administering 401K and Benefits to all employees when eligible.Conducted regular audits of I-9 forms, Leave documents and other necessary training requirements.

Vacaville, California, United States

Scheduled appointments and assisted patients throughout their eye appointment and search for lenses and contacts.Verified insurance and coverages with insurance agencies and billing after appointments.Ensuring patient satisfaction and answering any questions about eligibility or coverage.Learning and mastering the knowledge necessary to effectively answer all questions about glasses and contacts.

Vacaville, California, United States

Started at the company as an Office Coordinator and was quickly promoted to HR Representative.Responsible for timecard verification, correction, and assisted with preparing for payroll.Onboarded employees in QuickBooks and administered new hire training and documents.I-9 completion and auditing as necessary.Completed regular employment verifications from the EDD, IRS and other state and federal organizations.First line of contact for employee questions, concerns or payroll inquiries.