The role of Project Coordinator plays an integral part of the project team responsible for delivering mid to high level support in the coordination of projects across the BJS Group. As Project Coordinator I am responsible for coordinating, organising and controlling project activities and providing assistance to the Project Managers (PM) and Director.• Assist the PM in the drafting and issuance of project proposals, schedule of rates, tenders, estimates, product sourcing and job scheduling.• Track the progress of work being performed, liaising with PM, Warehouse Manager and site workers• Use project scheduling and control tools to monitor projects plans, work hours, estimates and actual costs• Raise customer invoices for completed works and progress claims regularly • Effectively and accurately communicate relevant project information to the client and project team• Ensure clients' needs are met in a timely and cost effective manner• Issue Contracts, Letters of Intent, Purchase Orders, etc.• Maintain and update tracking logs with daily job information• Maintain document and data integrity following document control procedures and file naming conventions.• Track & manage changes to scope and work orders in the database• Prepare substantial completion certificates and ensure all required project close out documents are obtained• Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others• Keep the project team and others informed about project status and issues that may impact client relations

The role of HR Officer, jointly reporting to the CEO and COO, supports over 60 staff across QLD and NSW, and is responsible for providing generalist HR consulting services and advice in all areas of HR including recruitment and selection, performance management, employee relations, training and development and workplace health and wellbeing. Responsibilities include:- Coordinate and manage scheduled HR initiatives including employment contract review, annual Salary Review Process, Employee Engagement / 360 Degree Surveys and Leadership Training. - Coordinate and manage recruitment, selection and engagement of staff including induction requirements and background checks to meet business needs- Coordinate and manager the annual Performance and Development Review Process- Coordinate and manager workplace health and wellbeing initiatives (e.g. Flu Vaccinations, Fitness sessions)- Consult with Business Unit Managers on a diverse range of human resources, employee relations and policy issues to provide best practice support and advice- Gather, collate and provide monthly payroll data to external provider and review calculations and reports for accuracy prior to approval.- Prepare monthly payroll reports for CEO, COO and Business Unit Managers- Conduct workplace investigations to resolve employee grievances (i.e. bullying, equal employment opportunity, discrimination)- Review and interpret legislation including modern awards, Fair Work Act and NES- Facilitate termination (including redundancy) procedures- Prepare all Letters of Offer, Salary Variation, Termination/Redundancy and other employment documentation - Process resignations - issue exit documentation, conduct exit interviews and procedures- Participate in projects and implement new HR initiatives (e.g. head social events committee, review employee benefits) - Perform the role of Rehabilitation and Return to Work Coordinator and liaise with the WHSO to rectify any WHS issues.

- Primary contact to all staff for HR related matters, reporting to offsite HR Manager. - Carry out payroll reporting for a team of 20 staff, including processing of timesheets, leave requests and expense claims - Ensure all employment contracts are signed and kept up to date.- Recruitment process for new position including job advertisement, shortlisting, interviewing and training of successful candidate. - Review employment contracts at probation period and communicate with HR Manager on any employee requests- Arrange and participate in meetings, training sessions and team building activities.- Administer Cost Control and Document Control functions for engineering projects- Control and management of all incoming/outgoing documentation, hard copy and electronic, including registration, distribution and completion of documents- Ensure that Document Control process including filing systems are implemented by the team and provide training to staff to improve quality and accuracy of document naming conventions.- Create financial and statistical tools and reports using complex spreadsheets- Write complex documents including Capability Statements for project bids

Developing and maintaining an employer network- Liaising with clients to assess staffing needs and secure employment opportunities and training requirements for candidates- Short-listing and screening of candidates for client vacancies- Undertaking effective marketing of candidates to clients to secure employment outcomes- Providing support and services to assist candidates in securing and maintaining long term employment - Obtaining confirmation and verification from clients regarding candidates placement and claims within required timeframes - Maintaining frequent contact with clients including review of vacancies - Inputting and retrieval of information and data from all relevant company databases - Preparation of vocational profiles, candidates resumes and vacancy applications - Accurate preparation, maintenance and security of files and documents - Achieving individual and Agency performance targets- Adhering to contractual requirements of Department of Education, Employment and Workplace relations (DEEWR)

- Provide customer service to a wide range of clients in both sales and property management - Prioritise tasks on a daily basis and ensure completion of tasks inline with deadlines - Type various correspondences on word processing programs, fax documents to other businesses and clients, create spreadsheets and databases, enter data, file documents. - Responsible for scheduling meetings and other events relevant to the leasing of investment properties using Microsoft Outlook Calendar - Carry out general daily tasks including preparation of advertising material for available investment properties whilst liaising with investment property owners. - Management of incoming correspondence including email and general enquiries - Utilise Microsoft Office software to create presentations and meeting materials with an excellent attention to detail for greater results and outcomes - Research industry based information from relevant websites to assist in Business Development

- Lead and supervise team members whilst promoting innovation, accountability and productivity and maintaining customer service focus- Recruitment process for new position including job advertisement, shortlisting, interviewing and training of successful candidate. - Establish and maintain effective customer relationships through positive networking, listening to clients concerns and communicate effectively with them to resolve problems- Provide customer service to a wide range of clients to ensure selected advertising campaigns suit clients business objectives and are successful in achieving optimum outcomes- Coordination of inputs & outputs of advertising and sales materials to ensure daily print deadlines are met and final advertising proofs are to the highest standard possible.- Collate and supply information and materials to Graphic Designers for new advertising visuals to be created- Utilise research and circulation data to create effective advertising proposals to demonstrate to clients the opportunities created through advertising - Compile research and statistics to illustrate the different target markets and results that can be reached through print advertising- In conjunction with the sales team develop and maintain an accurate and comprehensive database of local businesses and continually develop the database- Utilise online application for the creation of professional proposals and sales material following agreed workflows for processing and proofing procedures- Understand the technical functions of set page layouts and technical abilities of print sites to ensure the best possible result for the clients finished product

- Provide essential day-to-day operational support to Village Manager.- Maintain office systems to ensure resident records, maintenance records and correspondence are up to date and kept confidential- Maintain a high level of confidentiality when dealing with customers, records and files- Recruitment process for new position including job advertisement, shortlisting, interviewing and training of successful candidate. - Implementing and updating new Policies and Procedures where necessary - Compiling Accreditation material and assisting in preparing for Accreditation visits- Provide customer service to prospective clients, attended to resident queries/requests- Record customer complaints and refer complaints to the correct department for action- Receive & reply to correspondence using letter and fax templates- Prepare financial reports utilising Sage Accounting Software including general journal entries and adjustments, end of period financial reports and assist with payroll.- Processing property management issues from maintenance to complaints.- Supervise Maintenance Program and update register of Contractors