Anitha Vivian Email & Phone Number

Bengaluru, Ka, In

Bengaluru, Ka, In

Bengaluru, Karnataka, India

Bengaluru, Karnataka, India

Bengaluru, Karnataka, India

Exe Asst related:To ensure to completely understand all official communication of the CEO to the SrMgmt of the company and accordingly coordinate with the Sr Mgmt in the absence or on behalf of CEO. Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings. Proactively screen and deal with telephone, mail, faxes, voicemail messages, e-mail whenever… Show more Exe Asst related:To ensure to completely understand all official communication of the CEO to the SrMgmt of the company and accordingly coordinate with the Sr Mgmt in the absence or on behalf of CEO. Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings. Proactively screen and deal with telephone, mail, faxes, voicemail messages, e-mail whenever required on behalf of CEO.Schedule complex travel itineraries and coordinating all professional travel related requirements (tickets, hotels, cars, passports, visa's, letters of invitations etc). To completely have company papers (softcopy and hardcopy) filed for ready reference. Handled a confidential tender project for the organization in gathering all the relevant docs from various mgmt teams and vendors successfully with an appreciation note.Handled the company transition process involving confidential paper works and documentations with internal and external auditors for smooth transition.HR Related:To shortlist candidate’s resumes received on the company careers mail id for the sr mgmt position according to the man power requirements of the company.To conduct telephonic interview of the shortlisted candidates. To fix an appointment for an interview with the CEO. To liaise as single point of contact for all top level mgmt new joinees. To issue all HR related letters to the top mgmt employees. To issue increment letters after appraisal and updating the personnel files accordingly. To approve and issue the Access Cards and ID cards of the employees. Maintain access control system of the company. Issue access cards, produce monthly attendance reports of relevant departments to payroll team.Admin Related:Travel co – ordination and arrangements for sr.mgmt of the company including hotel accommodation, local conveyance at desired location.Organizing events & Celebrations. Show less

Ex: Bengaluru

Executive Assistant Relatedo To ensure to completely understand all official communication of the CEO to the Senior Management of the company and accordingly coordinate with the Senior Management in the absence or on behalf of CEO.o To assist CEO in execution of company’s Sales Collaterals.o To coordinate with the clients and vendors on behalf of CEO via mails, letters or telephone.o To make complete travel arrangements for the CEO. Also make arrangements for the travel… Show more Executive Assistant Relatedo To ensure to completely understand all official communication of the CEO to the Senior Management of the company and accordingly coordinate with the Senior Management in the absence or on behalf of CEO.o To assist CEO in execution of company’s Sales Collaterals.o To coordinate with the clients and vendors on behalf of CEO via mails, letters or telephone.o To make complete travel arrangements for the CEO. Also make arrangements for the travel claims.o To completely track CEO’s payments related to mobile, official car insurance, official credit card payments and others.o To completely have official papers (softcopy and hardcopy) filed for ready reference.o To completely manage the company e-mail server.o To assist CEO during appraisal.HR Relatedo To shortlist candidate’s resumes received on the company careers mail id according to the man power requirements of the company.o To conduct telephonic interview of the shortlisted candidateso To fix an appointment for an interview with the CEOo To issue all HR related letters to the employeeso To issue increment letters after appraisal and updating the personnel files accordinglyo To have complete control of creating and modifying the HR Manual of the company after prior approval of the CEOo To approve and issue the ID cards of the employeesAdmin Executive Relatedo To solve computer related problems arising due to LAN connection problems, email problems and others.o Passing all bills concerned to telephone, electricity, water, mobile after verification for approval to the HOD and coordinating with the accounts department for the payment of the same.o To draft official letters to airlines, passport office and courier company. Show less

Ex: Bangalore

Secretarial Relatedo Was Secretary to 6-7 Project Managers at a time who were incharge of 2-3 projects individuallyo To ensure that all – inward e-mail is accessed and handed over to the concerned managers not later than 10 a.m every morningo To ensure that all outgoing e-mail / faxes are sent out not later than 30 minutes after the request is madeo To ensure that all documents is done and output delivered within 15 minutes after the request is madeo Filing papers in… Show more Secretarial Relatedo Was Secretary to 6-7 Project Managers at a time who were incharge of 2-3 projects individuallyo To ensure that all – inward e-mail is accessed and handed over to the concerned managers not later than 10 a.m every morningo To ensure that all outgoing e-mail / faxes are sent out not later than 30 minutes after the request is madeo To ensure that all documents is done and output delivered within 15 minutes after the request is madeo Filing papers in their respective files on a day to day basiso Provide relevant documents – current and completed projects when ever required.o Creating daily reports and weekly reports of the projectso Preparing the Business Plan and having the same formatted as per the Manager. Show less

Ex: Bangalore

o To ensure that total communication expenses do not exceed the set targeto To ensure that all calls are answered within a maximum of 3 ringso To ensure that at least one access line is free at any point of timeo To ensure adequate planning of tea, coffee, biscuits and soft drinks for all visitors such that no visitor is kept waiting for more than 10 minutes after arrivalo To ensure that 80% of all newspapers and magazines are cleared before 9.30 a.m everydayo To ensure that… Show more o To ensure that total communication expenses do not exceed the set targeto To ensure that all calls are answered within a maximum of 3 ringso To ensure that at least one access line is free at any point of timeo To ensure adequate planning of tea, coffee, biscuits and soft drinks for all visitors such that no visitor is kept waiting for more than 10 minutes after arrivalo To ensure that 80% of all newspapers and magazines are cleared before 9.30 a.m everydayo To ensure that any contact / address / telephone of clients / prospects / associates is handed over to the concerned employee not later than 5 minutes after the request is madeo To ensure that necessary repairs for critical office equipment like computers, printer, Xerox, EPABX, Fax etc., are made within 48 hours of the onset of the complainto To ensure that there is always a steady stock of all necessary stationery items (including visiting cars of executives) by proactively reordering, but at the same time control costs such that total cost of stationery items does not exceed the set budget Show less

Ex: Bangalore

Secretarial Related o To assist MD in execution of company’s Sales Collaterals.o To coorindate with the clients and vendors on behalf of CEO via mails, letters or telephone.Co – ordination Relatedo Travel co – ordination and arrangements for the Executives and the senior management of the company including of hotels, local conveyance at desired location, fixing up meetings in advance etco All communication with the clients and prospects on behalf of the… Show more Secretarial Related o To assist MD in execution of company’s Sales Collaterals.o To coorindate with the clients and vendors on behalf of CEO via mails, letters or telephone.Co – ordination Relatedo Travel co – ordination and arrangements for the Executives and the senior management of the company including of hotels, local conveyance at desired location, fixing up meetings in advance etco All communication with the clients and prospects on behalf of the Executives i.e fixing and follow – up on meetings, agenda, minutes of meetings etco Follow – up on action points, where necessary Show less