Ann Distefano, Pmp Email & Phone Number

Chicago, Illinois, United States

Chicago, Illinois, United States

Oversaw the global real estate portfolio activities: * Built business cases based upon detailed data analysis and financial considerations to communicate strategic real estate recommendations to leadership. * Managed the global lease database (Visual Lease) for thirteen domestic and seven international offices: o Monitored key date activities such as expansion options, tenant improvement allowance due dates, and lease expirations. o Ensured all lease documents were up to date and uploaded to the database. * Directed outside audits of annual rent and operating expense reconciliations. * Prepared the real estate capital budget. * Tracked and analyzed project cost benchmarks. * Developed the Real Estate project management team to deliver projects more effectively and efficiently by streamlining processes and procedures. * Established and documented design standards and project delivery processes into a firm-wide playbook: o Created a room numbering guide to standardize wayfinding across all locations. * Designed and implemented a standardized budget tool to anticipate and control project costs. * Established and maintained relationships with all levels of the organization to effectively communicate workplace design's role in employee engagement and productivity. * Prepared Requests for Proposals (RFPs) and negotiated contracts. * Created and utilized pre‐ and post‐occupancy metrics and analysis to continuously improve workplace designs. * Compiled data related to building performance for environmental, social, and corporate governance (ESG) reporting. * Business owner of the firm-wide IWMS system (CenterStone): o Trained end users. o Maintained accurate facility data across all locations. * Researched current workplace trends to ensure the firm's space planning strategies are based on the most recent methodologies.

Houston, Texas, United States

Promoted to a new role managing space allocation and renovation projects for 844,763 square feet of high‐end office space. * Planned and oversaw an annual operating budget of $52M. * Developed budgets for capital projects. * Managed the furniture inventory and found opportunities to repurpose and reuse without purchasing new. * Oversaw and coordinated repairs and maintenance, including scheduled maintenance for the commercial kitchen.* As liaison to three subtenants, ensured compliance with all sublease requirements, prepared billing statements, and tracked rent payments. * Designed formal collaboration spaces, huddle rooms, and conference rooms to adapt to the latest audio‐visual technologies and workplace design principles. * Established an employee resource group as part of the company’s ESG initiatives. * Directed the Physical Environment Team for “Life@Hess,” an enterprise‐wide initiative to unite culture, technology, and the physical environment to foster a high‐performing employee experience. * Incident Commander on the company’s COVID‐19 Response Incident Management Team & Asset De‐escalation Team: o Served as part of a multi‐disciplinary team including Occupational Health, medical consultants, IT, and others to assess and monitor conditions, and develop and maintain protocols for a safe return to office.

Houston, Texas, United States

Transitioned from contractor to employee to provide design services, programming, space planning, project management, and move coordination services. * Planned, designed and advised on cost, feasibility, and code compliance for interior construction and furniture projects worldwide. * Managed a team of three direct reports, in addition to all project vendors, contractors, and consultants. * Maintained as‐built drawings in AutoCAD, including architectural drawings, MEP plans, and furniture and equipment layouts. * Initiated process automation to execute office moves by training team leads to use space management software, saving eight hours per move and $48K in annual savings. * Outsourced parking contract management, resulting in $50K per year of new parking revenue. * Automated the office phone answering system, resulting in $120K in annual savings.

Houston, Texas, United States

Acting on behalf of Hess Corporation, served as project manager for the construction of their corporate headquarters, an 844,763 square foot LEED‐certified gold interiors project with a budget of $140M. * Involved in all aspects of the high‐end interior build‐out, including programming, collaboration with stakeholders at all levels, construction administration, and contractor oversight. * Tracked project costs, prepared tenant improvement allowance requests, and prepared financial reports for executive leadership. * Identified $2.2M+ in cost savings through value engineering, close reading of contract documents, and challenges to proposed costs. * Oversaw construction of the 30,700 SF employee dining room and commercial kitchen. Reviewed all shop drawings, coordinated with the kitchen design consultant, performed field inspections during construction, and functioned as liaison between the Hess Food Services manager and the project team.

Bs, Mass Communication

M Arch, Architecture