Anna Bray Email & Phone Number

Rangiora, Canterbury, New Zealand

Auckland, New Zealand

Sydney, Australia

Establish and Implement standard office policies and procedures.Provide Executive Assistant support to the Managing Director and Senior Management Team.Schedule meetings for the Managing Director.Travel management for the Senior Leadership Team.Provide ad-hoc administration support to all departments for presentations, letters, formatting tender documents.Assist with managing the HR function in Sydney, liaise with external recruiters, arrange interviews and inductions.Sales document coordination and formatting for major tenders(RFIs, RFPs), contracts, development of sales proposals and correspondence to customers.Coordinate with Hotels in Australia, Hong Kong and Singapore to secure annual corporate rates and build client relationships.Ensure the office environment is operated efficiently.Manage the Staff & Office section on the internal intranet.Organise all internal and external events, including activities, accommodation, travel and catering.

Sydney, Australia

Responsible for facilities and office management across Asia Pacific.Manage relationships with key vendors.Event coordination, including staff winter and summer parties.Seating plan coordination and implementation.Employee onboard and induction.Implement and maintain Work Health and Safety (WHS) changes, policies and procedures for the Asia Pacific offices.Responsible for ensuring NetSuite remains compliant with National and State Legislation.Responsible for entering purchase orders for all facilities, office and event related expenditure and maintaining strict adherence to budgets.Office cost management, including expense and reporting on these.

Melbourne, Australia

Manage and coordinate the day to day operation of the Equipsuper head office in Melbourne.Manage relationships with an outsourced IT provider, web security and mailguard provider.Manage all mobile phone devices, ipads and laptops as well as record keeping of all company hardware, software and company licences.Manage invoices and purchase via Tech1 (accounting software).Responsible for the implementation of a new company intranet.Assist other areas of the business with projects, marketing and events when required and financial planning appointments.Organise company functions, catering and quarterly awards.Manage Health & Safety requirements for the business, organising onsite company massages, flu injections and well-being programs.Induction of new staff, preparation of welcome packs and IT equipment.

Melbourne, Australia

Responsible for the day to day operation of the Morgan Stanley Corporate Services office and Wealth Management office.Reception management with 1 direct report (receptionist).Ensuring Health and Safety, Evacuation Procedures and First Aid Training were in place and communicated across the business.Organise social activities and staff functions as required.Manage the rollout of a new courier company and updated policies to all 4 national offices.Raising requisitions and purchase orders and maintaining relationships with suppliers.Responsible for the payment of all supplier invoices, end of month accounts and payment summaries.Managing all facility maintenance requirements across 4 sites.Liaising with Building Management for after-hours staff/contractor access and car parking access.Tracking and managing desk moves and office space across 4 sites.Managing all office equipment and maintenance when required.

Brisbane, Australia

Responsible for the day to day operation of the GE Energy Head Office in Brisbane.Coordinate both the office fitout and the transition to the new office space.Induction of new employees, including all IT requirements and requests.Organising internal meetings, distributing agendas, taking minutes and arranging catering and functions.Executive support to the Government Relations and Policy Leader, Energy Infrastructure.Extensive diary management, national and international travel coordination for the Policy Leader through a third-party supplier.Assisting with formatting Tender documents for large Government projects as required.Sourcing and setting up new vendors, raising requisitions and purchase orders in Buy 2 Pay and SAP.Managing car parking bays and allocating costs across the various business units.Working with Building Management (CBRE) and Contractors for maintenance requests.Maintaining visitor security access on the GE Energy Visitor Central System.Managing office equipment and maintenance.Organising social activities with a focus on staff engagement and office culture.

Brisbane, Australia

Provide high-level, confidential administrative support to the office of the CEO. Scheduling travel and sourcing gifts for International visits. Preparing reports and correspondence and liaising with board members. Assisting staff with graduations and logistics. Managing relationships with staff and students within the Institute and also external stakeholders. Manage all documentation for the CEO office and maintain up to date filing systems on Trim.

Christchurch, New Zealand

Executive Assistant to the Marketing and Communications Managers and Public Affairs General Manager.High level diary management, event management, coordination of software rollouts i.e. TRIM and much more.