Anna Budishevska Email & Phone Number

Kyiv, Kyiv City, Ukraine

Oversee subgrantee financial management, ensuring adherence to IREX and donor policies.Coordinate and execute complex program activities, ensuring timely and efficient delivery.Handle logistical planning for program events, including travel, venue booking, accommodation, catering, and material distribution for trainings, workshops, and events.Ensure seamless execution of multiple program components, maintaining activities within scope, on schedule, and within budget.Foster and maintain strong relationships with key stakeholders, such as donors, government officials, civil society organizations, and community leaders.Collect, analyze, and report program data to track progress against established goals and objectives.Prepare and present comprehensive reports to donors, partners, and senior management, highlighting key achievements, challenges, and lessons learned.Develop and oversee scopes of work for regional and local short-term technical assistants (STTAs).Provide strategic input on program design, identifying opportunities for innovation and scaling successful initiatives.Visit program sites to support and monitor ongoing implementation.Assist in managing day-to-day program operations.Liaise with the Grants/Finance Manager for financial reporting in accordance with IREX policy and the public health situation in Ukraine.Collaborate with the Monitoring and Evaluation Officer on assessments and surveys conducted by civil society organizations, assisting with technical reporting.

Kyiv, Kyiv City, Ukraine

Key responsibilities:Led logistics and ensured efficient administration and operations for various programs.Provided programmatic, administrative, and logistical support for project components.Organized key events and trainings:Coordinated a 2-day forum for 110 VIA program partners on August 21-22, 2024, in Kyiv. Managed logistics, venue selection, surveys, materials design, and moderated a session.Planned a one-day event for 80 Ombudsman’s Office representatives on August 20, 2024, presenting analysis of Ukraine’s internal displacement policy.Conducted 5 online "Training of Trainers" (ToTs) for 18 trainers who later implemented programs in their communities.Co-organized the IDP Council forum (November 1-3, 2023) in Kyiv, overseeing the Post-war Exhibition and info stations.Regularly facilitated online meetings with teams and partners.Provided communication coverage for program activities.Assisted in monitoring, evaluation, and reporting.Supported the Request for Applications (RfA) for Joint Community Projects and monitored subgrantees’ projects.Supported 31 small grant programs for local NGOs.Developed and managed scopes of work for Short-Term Technical Assistants (STTAs).Traveled to program sites for support and monitoring.Ensured effective collaboration with partners.Managed daily program operations.Coordinated with the Grants/Finance Manager on financial reporting.Worked with the Monitoring and Evaluation Officer on CSO assessments and technical reporting.Coordinated the delivery of 225 tons of humanitarian aid to shelters via Ukraine Rapid Response Fund (URRF).Monitored aid distribution across 8 oblasts, gathering photos and documents for the URRF program.

Kyiv, Kyiv City, Ukraine

Key responsibilities:• Coordinated project components by providing programmatic, administrative, and logistical planning and implementation.• Organized program trainings, events, and activities.• Coordinated logistics and ensured effective administration and operations.• Provided communication coverage and outreach on certain program activities.• Participated in monitoring, evaluation, and reporting.• Participated in the selection committee to choose young leaders for the Youth Advisory Board.• Сollected and checked the reports from 30 young leaders, prepared documents for payments in Concur system.• Worked on adopting the curriculum for the Youth Advisory Board, based on findings and questionnaires.• Identified active Youth Centers with the Youth Advisory Board (YAB) and agreed on collaboration with the project, collecting data from YAB on Youth Centers' work.• Developed informational materials for the project.• Worked closely with specialists who developed career building and psychological trainings for trainers of Youth Centers.• Organized ToT trainings for the Youth Advisory Board, Youth Centers.• Traveled to program implementation sites to support and monitor implementation.• Supported effective collaborations with program partners.• Supported the grant activities of 10 Youth Centers and 3 grantees, including The Village, Ukrainian Leadership Academy, and Prometheus, which worked throughout Ukraine.• Liaised with the Grants/Finance Manager and assisted with financial reporting.• Liaised with the Monitoring and Evaluation Officer on assessments and surveys conducted by CSOs and assisted with technical reporting.• Was responsible for coordinating the creation of art objects for the post-war exhibition.• Worked closely with communication agency on media campaign and post-war exhibition.• Led the creation and launch of the online post-war exhibition site.• Organized a final winter online summit for 60 partners.

Kyiv, Kyiv City, Ukraine

Key responsibilities:• Coordinated project components by providing programmatic, administrative, and logistical planning and implementation.• Organized program trainings, events, and activities.• Coordinated logistics and ensured effective administration and operations.• Provided communication coverage and outreach on certain program activities.• Supported the mini-grants of 70 partners across Ukraine.• Participated in monitoring, evaluation, and reporting.• Traveled to program implementation sites to support and monitor implementation.• Supported effective collaborations with program partners.• Managed day-to-day program activities.• Liaised with the Grants/Finance Coordinator and assisted with financial reporting.• Liaised with the Monitoring and Evaluation Officer and assisted with technical reporting.• Performed other duties as assigned.

Kyiv

General Office Duties:• Ensured the office was always in presentable and working condition.• Oversaw office renovations and served as a liaison with the landlord.• Supervised cleaning services (1 person).• Supervised the driver and maintained their schedule for use by program staff (1 person).• Conducted purchases of supplies and equipment for the office.• Anticipated needed supplies.• Verified receipt of supplies.• Collected documents and prepared VISA card reports.• Oversaw and administered the timely extension of agreements for IREX/Ukraine trusted vendors.• Liaised with other agencies, organizations, and groups.• Coordinated work with the corporate health insurance company, acting as the key contact between the IREX office and the health insurance company.• Coordinated and supervised work with the recycling company A4.• Worked with program staff to optimize the installation and placement of furniture.• Maintained office keys and the security system.• Organized the logistics of meetings and conferences in Kyiv, including refreshments, hotel reservations, and travel arrangements.• Organized staff meetings, trainings/workshops, and office activities.• Worked with courier services, including ExMoto, Nova Poshta, and DHL Express.

Kyiv, Kyiv City, Ukraine

Key responsibilities:• Received and distributed incoming calls to staff according to IREX phone protocol. Answered general questions about IREX and various programs.• Signed for all deliveries and let recipient know that a package has arrived for them.• Drafted correspondence in response to all general IREX questions and distributed messages that came to the main IREX address to the appropriate person.• Translated program related documents to and from English;• Opened and distributed all faxes to the IREX main fax line. Filed faxes electronically.• Maintained security for the office: Checked in all visitors, outside workers, and delivery companies;locked and unlocked main entrance doors each day.• Assisted program staff as needed and provided general support to staff including photocopying, filing, note-taking and other relevant duties.Staff Recruitment• Filed all resumes and applications received electronically by division and position• Forwarded resumes to appropriate hiring manager• Sent notification of receipt of resume to candidateGeneral 0ffice Duties• Received, sorted and distributed all mail• Ordered general office supplies. Ordered, replaced, installed, recycled cartridges for printers, copiersand fax machines• Assisted with program mailings and recruitment• Assisted with offsite pickup and organization of facility• Provided back-up for administrative staff• Coordinated travel logistics for IREX/Kyiv staff

Master'S Degree, Business Administration And Management, General

Bachelor'S Degree, English Language And Literature, General