• Provide administrative assistance to the Vice President.• Interface daily with the Vice President and maintain VP calendar to include setting appointments.• Maintain communication between Vice President for Finance and Support and the President’s Cabinet.• Maintain communication between Vice President for Finance and Support Services and other division offices.• Perform initial administrative review of incoming correspondence and documents.• Perform drafting, proofreading, and editing documents and attention to detail.• Daily review of Presidential and Vice President for Finance and Support Services correspondence.• Oversee the final preparation of Finance and Support Services reports being sent to the President’s Office or The Texas State University System Office.• Manage division Human Resources processes and personnel files.• Train and supervise Vice President for Finance and Support Services office staff.• Arrange for appropriate and adequate facilities for Vice President and The Texas State University System Board of Regents meetings.• Represent the Finance and Support Services on university committees.• Serve as a Notary Public.• Maintain communication on behalf of the Vice President for Finance and Support with the FSS divisional committees.• Manage the yearly updates to Roster of Councils, Committees, and Teams.• Authorize expenditures on office accounts for purchases required for operation of the office and university and monitor financial expenditures.• Track and review VPFSS direct reports time reports and approve staff and student time reports.

• Provide executive level administrative support to the Vice President of Finance and Support Services• Perform a variety of accounting activities such has preparing check requests, purchase orders, processing invoices, and following up on payment• Schedule and coordinate meetings, appointments, and travel arrangements for Vice President and support staff• Reconcile monthly expenditures for five VPFSS accounts using computerized accounting system and Excel spreadsheets, reconcile monthly P-Card statements.• Make updates to FSS website including the Roster of Councils and Committees and assist with tracking division policies and procedures.• Ensure and maintain confidentiality of all communications and documentation• Coordinate all Public Information Requests for the division, including gathering, compiling, and redacting data

o Responsible for interviewing, hiring, training, and scheduling of up to 20 student employeeso Developed and implemented new training programo Successfully plan and execute ballroom events for up to 500 attendeeso Coordinate billing for up to $18,000 per evento Execute extensive research on multiple universities’ and submit proposal on policy changeso Effectively diffuse client situations in high stress environments

o Provide sound financial advice and offer financial services and products based on the members needso Interact daily with members of diverse ethnic and socio-economic back groundso Demonstrate ability to work responsibly and efficiently while performing well under pressureo Create and maintain member loyalty with new and existing members by successfully resolving issues and serving each member with integrity

o Initiated and promoted lasting relationships with local schools and business ownerso Supervised and staffed caterings for up to 700 peopleo Managed client expectation and decision making based on those expectationso Handled members concerns and complaints with high professional courtesy while seeking out the best solutiono Organized and produced weekly schedules for up to 25 employeeso Demonstrated ability to multitask while prioritizing the needs of the client

o Placed and validated orders and purchases of up to $15,000o Compiled and cataloged orders of up to 500 pieceso Collected and calculated time-cards for 15 employeeso Generated weekly memos updating clients on upcoming events