Anna Field Email & Phone Number

Camberley, England, United Kingdom

Operational running of the company buildings; organising repairs, cleaning, H&S, Fire Safety, and liaising with suppliersSPOC for ITHR; preparing new contracts, staff manual, staff training, booking and allocating coursesEquipment management, stock lists, purchasing, recording of goodsArranging and booking travel, accommodation and conferences attendanceTracking and arranging servicing of equipment and maintaining the file management softwareOrganising and documenting annual reviews of suppliersMinute takingSocial event planningManagement of the GeneSys Legacy Project and charity projects.Labelling, packing and shipping logisticsData structure management, MSDS creation, CoA creationLiaising with subsidiaries and following paper trails between the companies

Camberley, England, United Kingdom

• Property and office maintenance, risk assessments/health & safety, IT (including repair, set up and monitoring supplies), telecommunications (including company mobiles and internet)• Being the first point of contact for IT hardware related issues for the UK team• Financial tasks, i.e., reconciling the monthly credit card statement and listing all elements to be cross charged to other VCLS entities and forwarding supplier invoices to the company finance tool• Preparing onboarding programs for newcomers, setting up initial 1:1's and training, and communicating with internal stakeholders• Preparing welcome emails for newcomers to ensure a smooth onboarding process• Organising and facilitating quarterly World Company Meetings by communicating with internal stakeholders and preparing slide deck• Organising and monitoring local wellbeing activities• Answering any external calls in an efficient pleasant manner and re-directing to the appropriate person• Making travel bookings for admin and event related activities, i.e., flights/taxis/hotel accommodation according to the Company travel policy• Preparing/ordering refreshments for client/internal meetings• Greeting visitors and setting up meeting room for client/internal meetings• Monitoring stock of staff refreshments/sanitary requirements/company stationery etc. andreplacing when required• Dealing with all incoming and outgoing mail• Organising shredding of confidential data• Organising company social events, i.e., Christmas party, charity events etc.• Updating the CRM System with regards to Marketing Campaigns• Managing the Association Membership spreadsheet (tracking of costs, renewals, and membership owners)• Conference Management – capturing costs through a budget tracker. Recording all costs• associated with the conferences accurately, including delegate registrations, travel, and expenses and reviewing with the Commercial team

Camberley, Surrey

• Telephony• Travel bookings, i.e. flights/taxis/hotel accommodation• Formatting documents, booking couriers, photocopying, scanning, ordering references/translations etc.• Supports the Manager, UK Operations with accounting requirements• Internal meeting preparation, meeting and greeting visitors• Setting up telecons/WebExs• Managing office supplies/commodities• Diary management• Dealing with all correspondence• Preparation of induction manuals for new members of staff• Organising company social events• Salesforce/LinkedIn• Conference/Event Management

Camberley, Surrey

Responsibilities include:• Telephony, setting up teleconferences, internal/external meetings• Travel arrangements• Supporting marketing campaigns, customer and marketing data (SALESFORCE)• Events management• QC (Quality Checking documents)• Information and Data presentation (PowerPoint, Excel and One Note)• Ordering, purchasing and basic accounting assistance• Diary management for Director teamKey Achievements:• Being involved in the implementation and roll out of salesforce, user testing and evolving knowledge on this CRM

Guildford, United Kingdom

Managing a busy appointment system for customers and dealing with last minute schedule changes to accommodate customers and the business needs. Meeting and greeting customers, providing information, collecting and checking relevant paperwork and data.Escorting customers and fulfilling their needs whilst attending their appointmentManaging an office at varying locations independently and within a team which included decision making.Using a CRM, dealing with confidential information and handling appropriately.

Farnham

The Admissions Advisor is responsible for the efficient operation of admissions procedures for all Home/EU applications in accordance with University processes and policies and service level agreements. The Admissions Advisor gives accurate and up to date advice on courses offered along with all aspects of entry procedures and ensures that all admissions procedures are followed correctly and efficiently and that all internal and external UCS deadlines are met, including those at Confirmation and Clearing.The Admissions Advisor acts as a first point of contact for matters relating to their designated areas of responsibility. To be responsible for the processing of Home/EU applications made via UCAS and for applications made direct to the University within the given University and UCAS deadlines. To maintain an understanding of University and national admissions policies to ensure accurate assessment of entry criteria, fee statuses, English Language and UKVI requirementsTo be responsible for the accurate and timely data entry onto the University's SITS: Vision student records database. To adhere to University processes and policies, to ensure accuracy, consistency, timeliness, legality and quality of all University documentation pertaining to the recruitment and admissions of applicantsTo verify the statutory and academic documentation required to be submitted to support an applicant’s official application to the University To deal with all applicant queries in an accurate and timely manner, providing high levels of customer service in accordance with departmental service level agreements either by Phone, Email or in person. Where necessary advise other teams on complex enquiries from prospective applicants on University entry requirements, suitability, availability of places and admissions procedures for all courses.To liaise with parents, Heads of School, course tutors, careers advisors and feeder schools and colleges when the need arises

Guildford

Anna is responsible for the day-to-day running of the office and acting as first line support to the Directors. This includes providing a high level of service to all staff, clients, visitors on-site, managing supplier relations and ensuring the office runs seamlessly. Anna has a background in both public and private sector organisations. She has a wealth of experience in managing a high volume of projects whilst maintaining a calm, professional and efficient service. Solutions focused, Anna uses her extensive organisational skills to help our high performing team do what they do best.Anna joins the DPA team as a Director Team Assistant, her knowledge and experience brings wealth to DPA as a whole. She has worked in fast paced environments in both public and private sector organisations, in roles ranging from administration to people management. Anna has a passion for seeing things through, she will always go the extra mile either with clients or internal teams to get the job done. Before joining DPA, Anna worked with Surrey police in a civilian role for over 12 years. In this time, she had ultimate responsibility for a complex team of both civilian and police staff, who often at times were dealing with very difficult cases. Anna worked calmly under these pressures, whilst remaining solution focused to manage the root cause of a problem. Anna is focused on mobilisation, getting everyone to a place where they are clear what is needed and how it should be done, whilst managing different stakeholder relationships.In the short time Anna has been at DPA, she has already embraced new learning and challenges with grace and composure, her determination to see a job through well is infectious. Anna’s main role is to support the director team within DPA across a multitude of different tasks, requiring both depth of thinking and efficiency, something that will be a huge asset to our high performing team.

Guildford

Responsibilities included:• Manage a team of staff and daily tasks using Microsoft Outlook • Organise and coordinate meetings – extensive diary management• Attend briefings and prepare subsequent documentation for dissemination• Represent Surrey Police and liaise with outside agencies and departments • Provide a high level of customer service to maintain customer satisfaction • Arrange and manage appointments with victims, witnesses and suspects • Receive updates and input accurate and significant information onto the appropriate systems• Research using the Crime Information System, Police National Computer, internet, internal and external agencies to identify suspects and gather evidence to progress the investigations and the enquiries• Train and mentor new starters • Provide administrative support to 30 to 60 employees and general office management• Manage and problem solve a variety of situations in a busy operational environment

Farnham

Responsibilities included:• Provided administrative support to the faculty• PA assistance for a number of colleagues• Kept student records up to date• Prepared agendas for meetings along with taking the minutes• Dealt with internal and external correspondence and agencies• Trained new starters• Responsible for managing all office equipment and supplies