Anna Hackman Email & Phone Number

Thornton, Co, Us

Pleasanton, Ca

• Assist PM with correspondence to customer emails and phone calls• Create jobs in Plan Grid: Upload and review drawings, sign in sheets, daily's, RFI request and T&Mtags• Review job schedules• Program low volt nurse call systems• Review all job contracts and bids• Create job numbers and maintain job files • Order and maintain OCIP/insurance certs according to contract requirements • Order and maintain business licenses• Create and send out preliminary notices to customers• File and record mechanic lien releases • Request and review job budgets and costs• Help PM's with project close out packages and warranties• Prequal packages• Communicate with over 8 project managers in what jobs need to be billed • Prepare AIA, progress invoices, SOV's, and lien releases to meet customer deadlines on a weekly basis• Request information on change orders to enter costs• Request and maintain supplier releases• Review company credit card statements• Manage and request employee expense reports• Create journal entries and reconcile reports • Record and deposit ACHS and cash receipts• Credit applications• Send out weekly safety/OSHA topics to electricians• Manage safety data and spreadsheets• Efficient in Plan Grid, Foundations, Procore, Textura, Excel, Word, Adobe, Drop Box, and Docusign

Livermore, Ca

• Billing – Communicate with foreman to oversee what has been completed on the jobsites, request purchase orders, create invoices and lien releases, turn in billing packets and SOV's before deadline.• Accounts Receivables – Make collection calls, Bank deposits, Aging reports• Accounts Payables – Schedule and pay bills on a timely manner• Data Entry – Record accounts payables, accounts receivables, employee timecards and print out monthly reports• Customer service – Answer phone calls, Work with the super intendent to schedule appointments for customers• HR - Maintain employee files, Create employee reimbursements, Help fill out applications in order to start the hiring process and conduct drug testing• Vehicle Maintenance - Schedule truck service appointments and DMV appointments for company work trucks and maintain truck files• Create, organize and maintain job files and contracts• Check and compare pricing on material bills, and purchase orders• Maintain and purchase office supplies and schedule repairs on equipment when needed

Livermore, Ca

• Manage Accounts Payables - Enter invoices, Reconcile vendor statements, Schedule and pay bills • Manage Accounts Receivables - Create and send out billing packets before deadlines, SOV's, Collection calls, Bank deposits• HR - Collect and enter employee timecards, Enter payroll information, Manage 401k/medical/dental/PTO, Pay payroll taxes, Handout paychecks to employees, Maintain employee files and applications• Contracts - Manage job contracts, request insurance certs, business licenses, lien releases• Scheduling - Schedule service appointments for customers and coordinate with service technicians• Accounting - Reconcile all bank accounts and vendor accounts, Update and monitor cashflow on a daily basis, Print out monthly material reports, labor reports, profit and loss reports, and accounts receivable aging reports• Vehicle Maintenance - Schedule company truck service appointments, Maintain truck files• Maintain and purchase office supplies• Efficient with Quickbooks, Excel, Word