Anna Hamilton Email and Phone Number

Coordinates activities for the procurement of goods and services such as textbooks, instructional material, office supplies, equipment, consultants, furniture, maintenance services, etc. Communicates with vendors to obtain product and/or service information including pricing, availability, and delivery Determines the method of procurement as a direct purchase or bid Prepares purchase orders or bid requests Reviews bid proposals and negotiates contracts within budgetary limitations Maintains procurement records regarding vendors, maintenance, items, services, costs, delivery, product quality, and inventories. Maintains contracts files for the purpose of ensuring ongoing availability of goods/services in compliance with contract terms and conditions. Oversees various activities including receiving, mail and delivery services, and operation of the warehouse Active member of the District Facilities Team & Nutrition Services Transition Team Participates in the District Facilities Improvement Committee

Administered Financial 2000/Purchasing program for County Service District Worked with Information Technology in analyzing problems as they surface in Financial 2000/Purchasing program Trained SBCSS management and support staff on Financial 2000/ Purchasing Compiled SBCSS Financial 2000 User's Manual (District 86) Monitored Purchasing and Warehouse department Budgets, tracked expenditures, and provided input to Accountants regarding Express Mail stops to be charged annually to districts, Student Services, and SELPA;s Assisted Purchasing support staff in effectively processing work on a daily basis Assisted support and management staff with application and interpretation of Purchasing policies and procedures Updated and Maintained Purchasing Handbook Developed Bid documentation with the assistance of departmental personnel and/or Construction Managers, administer Bid openings, make recommendations regarding contract award Knowledge as it pertains to departmental operation of various governing laws and codes including but not limited to Education Code, Public Contract Code, and SBCSS Board Policy Developed operational procedures and processes Communicated with various vendors and district personnel

Worked with Information Technology in the implementation of Financial 2000/Purchasing as a pilot district Set-up district department implementation schedules for new Financial/Purchasing system Researched and implemented new postage machine for efficiency of departmental accounting within the district Implemented standard usage of wireless communication devices in replacement of cellular phones, pagers and 900 mhz radios Implemented use of online stores system using the existing financial system Implemented and administered the organizational credit card program Trained organizational staff on the purchasing card usage and policies, initial users of wireless communication devices, Financial / Purchasing system, Stores, Purchasing policies and procedures Wrote the organization credit card procedure manual Monitored warehouse (stores) inventory Maintained Express Mail delivery schedules Communicated with various vendors and district personnel daily

Submitted Office Depot Direct Link Orders Maintained purchase orders for store inventory Prepared and maintained purchasing supply lists Maintained Airfare ticket requests for the organization Administer Teacher Start-up Kit Project Communicated with various vendors and district personnel daily Assisted organizational staff in acquiring furniture, equipment and supplies