Coordinate educational seminars for Physician policyholders and their staff including negotiating venue contracts, arranging hotel accommodations, onsite meeting coordination and approving final invoices for paymentResponsible for the design of all departmental marketing materials, seminar materials, quarterly newsletter and other projects as assignedResponsible for coordinating with printing company to create print deadlines, track quantities ordered, maintain stock of printed… Show more Coordinate educational seminars for Physician policyholders and their staff including negotiating venue contracts, arranging hotel accommodations, onsite meeting coordination and approving final invoices for paymentResponsible for the design of all departmental marketing materials, seminar materials, quarterly newsletter and other projects as assignedResponsible for coordinating with printing company to create print deadlines, track quantities ordered, maintain stock of printed materials and ensure payment for printing servicesResponsible for providing excellent customer service to policyholders by answering phone calls and entering seminar registrations in the education management system Show less

Distribute morning and afternoon mailPick up department mailProcess outgoing mailReview and approve UPS bill for Brentwood and Memphis officesReview and approve all invoices (A to Z Office Resource, Office Depot, etc.)Order kitchen and mailroom supplies for SVMICResponsible for care and maintenance of copying machinesRenew annual postal permitsResponsible for ordering employee business cardsMaintain all company vehicle files (Tag Renewals, Insurance, etc.)

Route general voicemail, email and faxesPrepare company newsletter each morningRoute publications to each departmentLog incoming packages (UPS & FedEx) and contact each recipientLog Certified Mail and Certificate of MailingResponsible for switchboard operationsProcess Personal Phone Charge reportProcess Petty Cash reportResponsible for managing the Conference Center calendar

Responsible for assisting guests with hotel reservations, check-in and check-out and managing the hotel rewards program

Responsible for the design of the restaurant logo, menu and all advertisement for the hotel and restaurantManaged marketing efforts to promote awareness of the hotel and restaurantParticipated with local organizations to develop positive relationships between the hotel and others in the communityResponsible for managing all front office, housekeeping, restaurant and banquet staff