Provide secretarial and administrative support, answer and screen calls and attend to client inquiries..Assist Managing E/A as and when required.Prepare legal documentation, reports, general correspondence, Family Court of WA documentation and arrange filing and service.Ensure clients complete all requested drug screen analysis testing by SMS text message.Forward reminder SMS text messages to clients for their court appearance dates and times.Ensure all requests for grants… Show more Provide secretarial and administrative support, answer and screen calls and attend to client inquiries..Assist Managing E/A as and when required.Prepare legal documentation, reports, general correspondence, Family Court of WA documentation and arrange filing and service.Ensure clients complete all requested drug screen analysis testing by SMS text message.Forward reminder SMS text messages to clients for their court appearance dates and times.Ensure all requests for grants of aid are forwarded to assessor.Ensure all Independent Children’s Lawyers invoices for subpoenas etc., are sent to individual assessors.Create, save and upload all documents and emails.Conduct file searches using LawOffice and create new files and new file parts.Close files in LawOffice and forward to records.Use Phillips Digital Transcription for the typing of dictation.Photocopy and scan as required Show less

Responsibilities ● Co-ordination and running FCP Clinic (Tuesday-Thursday).● Generate daily clinic list.● Ensure doctors and counsellors are booked into clinic interview rooms daily.● Process daily clinic list each day.● Greeting and assisting patients with completion of documentation and forms.● Co-ordination and entry of new Familial Cancer Program referrals.● Co-ordination of all referrals for Triage.● Compilation and completion of referrals returned from… Show more Responsibilities ● Co-ordination and running FCP Clinic (Tuesday-Thursday).● Generate daily clinic list.● Ensure doctors and counsellors are booked into clinic interview rooms daily.● Process daily clinic list each day.● Greeting and assisting patients with completion of documentation and forms.● Co-ordination and entry of new Familial Cancer Program referrals.● Co-ordination of all referrals for Triage.● Compilation and completion of referrals returned from Triage.● Creation of new patient medical charts as per referrals returned from Triage.● Initiate appropriate documentation to patients after referrals returned from Triage.● Process appropriate completed and returned documentation from patients & send to data entry.● Answer, screen and transfer all calls or take messages and forward.● Deal with enquiries both in person and over the telephone in relation to FCP referrals and procedures.● Filing of all referrals and medical documentation and charts after clinic.● Distribution and sorting of FCP daily incoming and outgoing mail.● Typing Medical Correspondence and documentation.● Photocopying and filing.● Assisting in other areas as and when required Show less

Assisting in the creation of International Student Enrollments, Registration & information, which allows overseas students to study in Australia for restricted periods..Responsibilities ● Provide data entry support to the ETI branch. ● Use International Admissions (“”IA”) Database. ● Use Provider Registration and International Student Management System (”PRISMS”) database. ● Process emails and tasks using IA database. This includes set regarding to the student record… Show more Assisting in the creation of International Student Enrollments, Registration & information, which allows overseas students to study in Australia for restricted periods..Responsibilities ● Provide data entry support to the ETI branch. ● Use International Admissions (“”IA”) Database. ● Use Provider Registration and International Student Management System (”PRISMS”) database. ● Process emails and tasks using IA database. This includes set regarding to the student record, classifying attachments and assigning emails to appropriate folders within the IA queues. ● Create Confirmation of Enrolments with the PRISMS database by ensuring all relevant documents have been received for example Passport, English Test Results, Acceptance Letter has been fully completed and signed, that relevant payments have been received for courses and that Overseas Health Cover has been arranged by either ETI or the student and payment made in full. ● On receipt of University offers transfer required information from offers into the student’s record in IA and email the Streamlined Visa Package (“SVP”) to both the Agent and the student for acceptance. ● Variations of CoE’s in PRISMS. ● Process emails and tasks within the ADM-CoE folder. ● Process emails and tasks within the ADM-SVP CoE folder. ● Process emails and tasks within the Packaging Providers folder. ● Manage Queues. Show less

Provide secretarial and administrative support to the Director and other solicitors.Answer and screen calls and deal with urgent queries, attend meetings, take and transcribe minutes.Maintain Director’s calendar for meetings and appointments, solicitors email printing folders, print and file.Monitor Legal Request inbox (and Coronial matters).Coordinate legal requests, internal memos, process, coordinate and prepare documentation for daily meeting with Director.Conduct TRIM… Show more Provide secretarial and administrative support to the Director and other solicitors.Answer and screen calls and deal with urgent queries, attend meetings, take and transcribe minutes.Maintain Director’s calendar for meetings and appointments, solicitors email printing folders, print and file.Monitor Legal Request inbox (and Coronial matters).Coordinate legal requests, internal memos, process, coordinate and prepare documentation for daily meeting with Director.Conduct TRIM database searches, request new files/file parts, update TRIM, closing files.Data Entry for maintenance and cross reference of matters.Assist with preparation of legal documentation.Photocopy and scan as required. Show less

Provide secretarial and administrative support, answer and screen calls.Assist Managing Law Clerk as and when required.Prepare complex legal/medical/insurance opinions, reports, general correspondence, District Court Subpoenas, Appearances, Defence, Entry for Trial Milestone and arrange filing and service.Create, save and upload all documents and emails to OPD and conduct OPD searches.Sort Insurance Commission of WA ("ICWA") brief and file. Data Entry – Time sheets into Time… Show more Provide secretarial and administrative support, answer and screen calls.Assist Managing Law Clerk as and when required.Prepare complex legal/medical/insurance opinions, reports, general correspondence, District Court Subpoenas, Appearances, Defence, Entry for Trial Milestone and arrange filing and service.Create, save and upload all documents and emails to OPD and conduct OPD searches.Sort Insurance Commission of WA ("ICWA") brief and file. Data Entry – Time sheets into Time & Matter Costing (Rapid Data Entry) database, check, print and file to respective folders.Use Lotus Notes for email, SSO directory listing and contacts.Conduct file searches using TRIM, OPD, OP and request new file parts from Records.Update OP file Action List.Close files in OP and forward to records.Upload and save SSO Opinions onto Opinions Database.Use NCH Digital Transcription (Express Scribe Pro) for the typing of dictation.Prepare flow charts in regard to the implementation of new computer systems and precedents project.Photocopy and scan as required. Show less

Executive/Personal Assistant, Secretarial, Legal Administrative Support and Full-Time Reception duties.Assist in the coordination of daily court appearances with regional courts and video-conferences and use of equipment in the absence of Senior Legal Clerk.Initiate and complete complex trial briefs and SAT bundles and on occasion assist Managing Law Clerk in the vetting of privileged Child Protection files.Provide secretarial and administrative support to the Director, solicitors… Show more Executive/Personal Assistant, Secretarial, Legal Administrative Support and Full-Time Reception duties.Assist in the coordination of daily court appearances with regional courts and video-conferences and use of equipment in the absence of Senior Legal Clerk.Initiate and complete complex trial briefs and SAT bundles and on occasion assist Managing Law Clerk in the vetting of privileged Child Protection files.Provide secretarial and administrative support to the Director, solicitors and other team members.Attend, take and transcribe Minutes of CPLU Meetings.Co-ordinate and maintain electronic diary system and automated rosters and records.Answer and screen all calls for CPLU including dealing with urgent and complex enquiries both by telephone and in person.Coordinate appointments for viewings of CPLU Departmental files.Prepare summonses, collate, arranged filing and service for both metropolitan and country areas.Prepared complex, lengthy reports, both by audio and copy typing.Prepare and draft correspondence on behalf of solicitors.Liaise with client Departments, law firms, experts (ie. Psychologists, Doctors) external agencies and courts.Provide training to LPS administrative staff on office standards, processes and duties (induction).Conduct searches using ASSIST, LINKS (CCSS), Objective and (previously TRIM).Removal and archiving of files to off-site storage, yearly.Maintain supplies of CPLU Children’s Court office and order, receive and reconcile stationery orders.Create, search, request, return and close files using Objective.Monitor Filing Clerk Inbox, prepare, file and distribution of filed documents.Monitor Legal Query Inbox and forward on to Duty Solicitor.Provide support to Executive Assistants generally (time permitting) and Managing Law Clerk on an ad hoc basis.Maintain and arrange LPS Petty Cash Allowance.Knowledge of legal terminology and citations.Photocopy, scan and fax as required and general filing. Show less

Legal Secretary, EA, Supervisor, Para-Legal, Special Projects, Administrative Assistant