Office Coordinator
CurrentProvides administrative, secretarial and clerical duties by performing the following duties personally. Responsible for ensuring that all critical tasks are fulfilled on a timely basis.-Takes all steps necessary to ensure fully accurate record keeping on all subjects that the employee holds responsibility for-Communicates verbally, electronically and in writing in a clear and timely manner with all affected parties on the subjects for which the position holder has responsibility-Maintains high productivity and completes tasks quickly as required by supervisor-Performs clerical duties such as answering telephone calls, taking messages, receiving and distributing mail and electronic correspondence, record keeping, completing and submitting documents and projects-Performs key record keeping data maintenance and submissions as may be required by regulatory agencies, licensing authorities and commissions on a timely and fully accurate basis as directed by supervisor-Orders office and administrative supplies while ensuring that all departments office locations have available all required supplies-Performs accurate and timely payroll entries while ensuring that error-free payroll is processed without delay. Ensures that false or mistaken payroll entries do not occur-Creates meeting agendas upon request while taking all steps necessary to minimize excess and/or non-productive meeting time to ensure that staff time is externally focused upon patient needs and response-Coordinates management staff calendars and arranges fir meetings and events when requested to do so-Maintains strong analytical ability to gather and summarize data for reports, find solutions to various administrative problems and prioritize work-Maintains accurate knowledge of all services provided by the individual department employed within as well as all policies and procedures of the department
