Family resort located in a very quiet and picturesque place on the bank of the river Katun in Mountain area of Altay

Start upPreparation of hotel complex (hotel, restaurant, medical cabinets) for start operatingConstruction works supervision, suppliers search, staff recruitment, setting up of all processes, policies and procedures

Start-up, plant construction stagePreparation of tender documentation/technical tasks for furniture, medical room, cleaning, canteen, work cloth services for future plant.Together with procurement department preparation and holding of tenders, negotiation with potential suppliers.Taking active part in IL6S project, BOS, OPLDay to day office administrative services, office facilities (stationery, office supplies, meals, transportation, etc.), project documentation archiving, budget planning, organization of business trips and corporate events.Making PR in SAP

Start-up, new office in Novosibirsk- Day to day office administrative services, office facilitiesProviding office supplies (stationery, tea/coffee/water, etc); liaising with local service providers (taxi, courier, telephony, confidential waste disposal, etc.); supervising office cleaning; office equipment maintenance; office repairs; relationship with Landlord.- Management of suppliersSearch, negotiations, contracts reviews; price efficiency, quality service checks. - Role of Health and Safety Officer Organization of H&S process in the office including Risk assessment, fire drills, HS training of staff, Safety Committee, and regular internal auditing of Good housekeeping, updating all H&S documentation.- Office security management (entrance control system, swipe cards)- Finance matters Invoices processing– checking, coding, approving; budget control- Management of corporate cars fleet- Organization of corporate celebrations- New comers and leavers procedures- Assistance to IT department remotelyReporting to Regional Facilities Manager located in the office in Hungary.Temporary assignment of Facilities Manager for offices in Riga, Vilnius and Kiev with location in Riga.Managing of 2 office relocation projects, starting from building search till office move to new premises.

Reception (2 offices), Travel Desk, driver supervision (tasks setting, controlling); searching for back-ups (interviews, trainings); providing administrative support to CS (Corporate Service); negotiation with vendors, purchase orders forming and status tracking; invoice processing, work flow optimization, translations

Managers’ phone calls and work schedule monitoring, meetings organization, travel coordination; communication with clients, clients billing, payment control; client database update; working with agreements (drawing up, formatting, translation), registration and maintenance of audit files and reports; filing; budgeting, reporting; translations; organization of corporate celebrations, reception back-up

Phone conversations with clients; clients’ claim examination; orders receiving; preparation of sales reports for sales managers, sales analysis; month sales targets making; expense reports; time sheet for department staff, ordering stationary for sales department, translations