Anna Poundstone Email & Phone Number

Lombard, Il, Us

• Assisted purchasing and forecasting departments at client site for a short term contract position.• Entered requisitions in SAP and researched problems with invoices to resolve payment issues• Entered new and updated orders into spreadsheets for forecasting purposes.

Lincolnwood, Il, Us

● Administers new resident contracts collecting all information necessary for insurance and identification of residents.● Runs insurance and criminal background verifications while maintaining HIPPA compliance.● Maintaining positive relationships with various departments of the company as well as with residents.● Collection of current monthly payments from residents and collection of back payments● Issues cash to residents and reconciles weekly and monthly cash box● Assisting residents with outside purchases

● Responsible for all the traditional duties of Division Administrator● Eliminated the need for paper Invoice copies at the Marseilles location by creating and maintaining an electronic filing system of all purchase orders and related documentation for invoicing prior to the implementation or Oracle EBS creating a smoother transition of information and savings to ● Assumed the ownership of purchasing for Marseilles in 2018 including pricing, placing and issuing purchase orders, initiating forms to be used for authorization and assisted with creating best practice procedures and documentation to be used for Oracle EBS working with multiple teammates to achieve consistency in purchasing processes in accordance with Nucor standards● Maintains positive relationships with current vendors and researching new ones to ensure product is delivered on-time and with increased order accuracy and cost savings.● Reconcile and authorize invoices in conjunction with Receiving and Accounts Payable to avoid late payment fees.● Initiated safety glasses and shoe voucher programs, adding several vendors to leverage pricing advantage● Led the implementation of Oracle EBS system for both the Marseilles and Chicago Locations. Continued with all aspects of purchasing for the Marseilles location.

● Prepare weekly upload reports for eCode upload to website, reconcile monthly redeemed report, manage sporting event ticket distribution. Maintain log of recognition checkbooks. Prepare monthly/quarterly report of supervisors’ expensed budget.● Process overtime meals for onsite and off-site Vendors. Worked with Vendors to reconcile billing issues.● Track site scale tickets and prepared monthly and quarterly reports, Review SED authorization with Controls Advisor● Provide overview training for department employees for Corporate Amex cards, Review & approce travel and expense reports prior to approval for department personnel.● Process Per Diem requests during outages● Coordinate Employee Retirement/Anniversary events.● Work with department retention team on department records retention● Serve as department ergonomics reviewer.● Update department procedures and maintained department SharePoint site.● Track BOL & Veeder root tickets of gas and diesel fuel deliveries, prepared and reconciled Deliveries report.

● Updating Training procedures for Smoothie and Demantra forecasting systems.● Assists in carrying out data requests from various business partners● Prepares Excel forecast workbooks for Sales● Export/import and validate forecast data in forecasting and ERP tools● Prepares or assists in creation of monthly forecast performance reports● Assisted in preparation for periodic meetings and reporting● Supported item maintenance in the forecasting tools● May own small analysis projects as assigned

Riyadh, Sa

• Clerical and administrative support to the Environmental Health Safety and Security Group (EHSS)• Maintained various reports and documentation such as: monthly meeting minutes – gathered necessary information from a variety of departments and sources, reviewed and reformatted plant procedures, prepared presentations for training department meetings, Safety training meetings, logged site-wide training in Gensuite training tracker.• Placed supply orders using the I-Procurement Purchasing system for department, processing of invoices for Accounts Payable. Provided support for annual physical inventory adding findings in support system.• Data Management Area Focus: waste tracker, safety data sheets, monthly EHSS metrics, audit tracking, compliance calendar, training tracker for EHSS, Electronic database for procedures and policies (Qualtrax), administered contractor database (prequalification’s and training). Managed major re-organization of document management system.• Functioned as the Third Party Contractor Coordinator, obtaining the necessary information for Contractors coming onsite from the required personnel. Kept contractor database updated with current information.• Office support for Medical Department nurse updating medical forms and organizing in Qualtrax, assisting with safety glasses, charts, phones, organized and assisted with creation of site cookbook for employee give-away.• EHS Library file management including Safety Data Sheet updates and filing.• Arrange accommodations and lunches for meetings and audit visits.• Prepared reports and collected required documentation for regulatory reporting.

Dallas, Tx, Us

Aker Solutions (Frontica) – Ottawa, IL• Broad range of responsibilities; exercised more independence in day-to-day operations in support of senior construction manager & group. Coordinated with construction management discipline leads, contractors, and field support during project execution.• Responsible for facilitating client procedural compliance, gathered the necessary information for Third Party Contractor coming onsite from the required personnel. Kept contractor database updated with current information.• Performed a variety of administrative/clerical support tasks for specific projects, business, or technical units; including auditing of project files and creation of forms for office use.• Gathered, compiled, tracked and reported all information relevant to project assignment from multiple sources• Set up and maintained files, referred callers, arranged meetings and conferences, received billing and followed procedures for processing., referred and answered emails.• Reviewed drafts and finished documents for grammar usage.• Compiled and generated weekly reports for tracking of equipment shipments, statistics, timelines, tables, graphs, correspondence and presentation, review, and analyze data. Maintained document registers in filing system.• Maintained logs all drawings, schedules, RFI’s, specifications, product data into electronic data management system and all issued equipment.• Tracked and organized location and distribution of all equipment to contractors upon request.• Ensured distribution of construction packages and revised engineering data accurately and in a timely manner.• Received all tagged equipment & instrumentation items for construction

Hoffman Estates, Illinois, Us

• Administrative support for ten engineers• Reconciled Purchase Orders utilizing Navision software• Scheduled all outgoing engineering shipments, responsible for tracking locations of shipments and verified delivery.• Created documents, forms and training material for department presentations, including creation of department procedures and programs to be used.• Developed and maintained ordering system by scan for department ensuring ease of ordering and tracking of supplies necessary to meet production goals and timelines.• Maintained engineering website through SharePoint. Maintenance of ePDM database listing each machine and spare parts to be ordered.• Compiled and formatted documentation for each machine being gathering information with various department members to complete a finished manual.

Oglesby, Illinois, Us

• Cross-trained to carry out policies, procedures and duties appropriate for the Ottawa Center for the following areas: Assessment Center logging students into testing system and supervising during tests, Enrollment Service making sure students are enrolled in correct classes, Cashier• Processed requisitions in Colleague for office supervisors.• Acted as custodian of records, including maintaining their confidentiality and searching files and records for specified projects. Also, code, classify and file documents and maintain filing system.

Downers Grove, Il, Us

• Coordinated six department engineers’ schedules, including travel arrangements and weekly timesheet entry.• Created company security test. Responsible for implementation and tracking of all employees’ completion of test.• Assisted Training Department with initial and continuing training of all direct employees.• Compiled and organized data for weekly and bi-weekly audits providing reports to senior management.• Produced and presented New Employee training on behalf of the Quality Department.• Auditing of New Project Authorization forms providing quarterly reports to senior management.

Associate Of Arts And Sciences (A.A.S.), Business Technology

Associate'S Degree, General Studies