General Clerk Iii
CurrentUsed office automation systems and various software packagesScreened incoming message traffic to determine required action.Reply to routine inquiries or gather information for reports.Have experience in planning, administering, and coordination assignment and relief of CIVMAR's.Provide administrative service to Command’s senior management enabling them to accomplish their programs and missions.Have knowledge and experience of analyzing and prioritizing 50 ships with manpower requirements for the most effective use of available personnel resources.Directs and trains lower-level clerks to ensure that appropriate steps are being taken.Uses subject-matter knowledge and judgement to complete assignments.Assists in a variety of administrative matters such as assigning CIVMARS to ships and making sure their leave date is correct and the appreciate relief is available.Exhibits attention to detail in following clerical procedures such as the Who's Who, the Deck officers list and the S&Q MUTC.Verifies statistical reports for accuracy and completeness using excel spreadsheets making sure CIVMARS gets paid.Research, investigate, and compile Information for weekly reports; handling the Deck officers list for the Port Captains and the Who's Who for the Chief engineers.Develop and coordinate procedures for administrative management systems.Prepared documents such as brochures, flyers, special reports, briefings, etc. using desktop publishing.Developed methods for automating reports utilizing a variety of software packages.Receive telephone calls and determine which calls should be referred elsewhere.Maintain the office/building calendars, receive requests for appointments, check on availability and confirm appointments on a daily basisReceive visitors upon request.Arrange and attend conferences, notify participants of matters to be discussed, and prepare summary reports or minutes of discussion.
