Anna Vasquez Email & Phone Number

Westlake Village, Ca 91362

- Provide direct support for the Production Business Technology Managing Director and SMD Chief Mortgage & Fulfillment Officer, providing various, functions for entire department- Manage daily schedules, appointments, and manage multiple calendars- Maintain space/office inventory for department and assign seating as part of onboarding- Created organizational chart and maintain for department- Prepare & manage department changes, reorganization and onboarding information in… Show more - Provide direct support for the Production Business Technology Managing Director and SMD Chief Mortgage & Fulfillment Officer, providing various, functions for entire department- Manage daily schedules, appointments, and manage multiple calendars- Maintain space/office inventory for department and assign seating as part of onboarding- Created organizational chart and maintain for department- Prepare & manage department changes, reorganization and onboarding information in collaboration with HR- Coordinate PowerPoint updates with management in preparation for business review meeting with executives - Compile and update presentation information in preparation for meetings- Formulate various spreadsheets, manage and maintain updates - Review, reconcile and prepare invoices for approval- Track and log time for contractors for invoice reconciliation- Prepare and submit expense reports for Managing Director and Senior Managing Director- Complete assigned projects utilizing MS Excel, MS Word, Google Sheets, Google Docs and PowerPoint Show less

Thousand Oaks, Ca

- Managed reports for Change Management Division and Project teams- Compiled and prepared various Project Team Excel reports for high level management updates- Coordinated submittal of business review PowerPoint decks in preparation for executives- Assembled monthly project status information obtained from managers into PowerPoint presentation- Processed updated reports and managed division contractor budget status and financials- Collected, prepared and distributed weekly… Show more - Managed reports for Change Management Division and Project teams- Compiled and prepared various Project Team Excel reports for high level management updates- Coordinated submittal of business review PowerPoint decks in preparation for executives- Assembled monthly project status information obtained from managers into PowerPoint presentation- Processed updated reports and managed division contractor budget status and financials- Collected, prepared and distributed weekly project status Excel reports and presentations to managers - Gathered travel expense information and tracked expenditure budgets- Tracked recognition award amounts and maintained yearly budget- Updated, maintained and distributed organizational charts - Maintained SharePoint site and updated confidential information- Created distribution groups utilizing DG software and maintained for accuracy Show less

Thousand Oaks, California

- Coordinate project review meetings with team contacts - Prepare documents and distribute to team for review- Assemble updates & information obtained from project team members - Point of contact for Strategy & HR Execution Project Teams for various lines of business- Maintain associate/contractor confidential roster information for Lines of Business within organization - Revise associate/contractor status in HR system for Lines of Business within organization at various… Show more - Coordinate project review meetings with team contacts - Prepare documents and distribute to team for review- Assemble updates & information obtained from project team members - Point of contact for Strategy & HR Execution Project Teams for various lines of business- Maintain associate/contractor confidential roster information for Lines of Business within organization - Revise associate/contractor status in HR system for Lines of Business within organization at various locations across U.S.- Responsible for maintaining SharePoint site and updating confidential information- Compile meeting notes, prepare and distribute to project team members and Execs.- Gather information and data from HR team and prepare various Excel & PowerPoint documents for distribution- Manage HR staffing reports for distribution to LOB contacts and Execs- Collect weekly subject from team members and assemble for meeting agenda- Coordinate, compile, prepare and distribute presentations for HR meetings/calls- Organize HR activity information and compile for high level management- Process "My Work" program enrollment requests for approval- Run INFACT reports, import to excel and prepare for distribution- Assist Space Management team with reporting and allocation cost for budget Show less

Calabasas Ca

- Main point of contact for several hierarchies within organization. - Maintained space/office inventory across U.S. for various Lines of Business within LAS organization. - Tracked and monitored allocations for Lines of Business within orgnization. - Ensured cost of site/office space charged to proper cost centers utilizing online bank tool. - Assigned seats for new associates and allocated to proper LOB company cost centers. - Coordinated new/additional space with… Show more - Main point of contact for several hierarchies within organization. - Maintained space/office inventory across U.S. for various Lines of Business within LAS organization. - Tracked and monitored allocations for Lines of Business within orgnization. - Ensured cost of site/office space charged to proper cost centers utilizing online bank tool. - Assigned seats for new associates and allocated to proper LOB company cost centers. - Coordinated new/additional space with Corporate Workplace and Space Planning partners.- Submitted and processed new hire and seat requests for HR staffing and Execs.- Supervised project for opening a new site within a short turnaround time- Managed site exit and decommission projects in collaboration with related partners- Processed "My Work" program enrollment requests for approval.- Responsible for gathering information and compiling high level management Routines.- Managed Weekly Management Routines for Executives and distributed via email.- Coordinate agenda, compiled and prepared presentations for Town Hall meetings. - Ensured proper vendors assist with townhall utilizing technical and sound system partners.- Run reports in various Bank systems, import to excel files distribute and maintain updates- Maintain various reports and supply to Executives Show less

Camarillo, Ca

- Work directly for the Chief Administrative Officer, performing a wide variety of diverse, sensitive, and confidential support functions for entire department- Manage daily schedule, appointments, travel arrangements and expense reports - Provide back-up assistance to CEO and other Chiefs as needed- Organize, plan and manage multiple additional calendars- Coordinate travel arrangements selecting most cost effective fare for CAO and directors- Prepare and reconcile expense… Show more - Work directly for the Chief Administrative Officer, performing a wide variety of diverse, sensitive, and confidential support functions for entire department- Manage daily schedule, appointments, travel arrangements and expense reports - Provide back-up assistance to CEO and other Chiefs as needed- Organize, plan and manage multiple additional calendars- Coordinate travel arrangements selecting most cost effective fare for CAO and directors- Prepare and reconcile expense reports for CAO and directors- Maximize executive’s time by screening calls; respond to requests for information and refer matters to appropriate staff - Prepare, edit and compile reports, presentations and various communications in preparation for meetings- Coordinate and organize logistics of leadership, department, commission and all-staff meetings & offsite events in collaboration with various vendors- Partner with HR Recruiting in setting up interviews, and On/Off boarding employees- Work with facilities staff to assist department with various site requests- Manage Annual Security Risk Assessment (SRA) process for contracted Business Associates (BA); to determine whether a BA’s security measures are adequate to protect against PHI (Protected Health Information) & e-PHI (Electronic Protected Health Information)- Maintain Security Risk Assessment master response spreadsheet- Prepare Information Security executive summary for compliance quarterly meetings- Maintain leadership and Information Security SharePoint site - Track upcoming renewals of Purchase Orders due within 30 days for Directors; approve for CAO as needed- Collaborate with Project Management team and managers on various projects assigned- Maintain data requests and logs for Decision Support Services department Show less

Calabasas, Ca

- Provide administrative support for Division Sales Executive, performing a wide variety of intricate, assorted, sensitive, and confidential support functions- Manage daily schedule, calendar appointments and meetings- Responsible for coordinating and organizing logistics of all sales events, meetings, town halls, i.e. speakers, presentations, engaging corporate event planning as necessary- Prepare travel arrangements; control expense account and organize for… Show more - Provide administrative support for Division Sales Executive, performing a wide variety of intricate, assorted, sensitive, and confidential support functions- Manage daily schedule, calendar appointments and meetings- Responsible for coordinating and organizing logistics of all sales events, meetings, town halls, i.e. speakers, presentations, engaging corporate event planning as necessary- Prepare travel arrangements; control expense account and organize for recuperation- Responsible for generating, editing, and distributing assorted reports, presentations and required correspondence and documents- Punctual response and follow-up to customer calls, issues and requests; refer matters to appropriate management to ensure appropriate action and prompt resolution- Perform as proxy approver in assorted systems for manager and direct reports- Collaborate with necessary staff and co-workers to successfully run Division efficiently- Accountable for gathering, consolidating and maintaining regional, divisional and various LOB related information and reports for distribution- Act as mentor to Regional Assistants for consistent direction, management, role clarity and responsibilities of sales assistants throughout Division- Process transfers, terminations and various associate changes- Responsible for controlling special event requests and ticket distribution for Division - Engage with National, Divisional and Regional Assistants to resolve miscellaneous business related issues - Maintain Division global group distribution lists Show less

Calabasas Ca

BANK OF AMERICA, EXECUTIVE ASSISTANT NOVEMBER 2008 – April 2009- Provide support for Business Operations Executives, perform a wide variety of complex, diverse, sensitive, and confidential support functions- Manage daily schedule, appointments and travel arrangements; manage expense account and recovery- Edit reports, presentations and various correspondence- Responsible for generating, distributing reports and required correspondence in preparation for meetings -… Show more BANK OF AMERICA, EXECUTIVE ASSISTANT NOVEMBER 2008 – April 2009- Provide support for Business Operations Executives, perform a wide variety of complex, diverse, sensitive, and confidential support functions- Manage daily schedule, appointments and travel arrangements; manage expense account and recovery- Edit reports, presentations and various correspondence- Responsible for generating, distributing reports and required correspondence in preparation for meetings - Maximize Executive’s time by responding to all requests and refer matters to appropriate staff and take necessary action to ensure prompt resolution- Take initiative and collaborate with necessary staff to successfully run office efficiently- Mentor co-workers to ensure consistency and knowledge of protocols, procedures and documentation Show less

Simi Valley Ca

-Work directly for CIO and CTO of Infrastructure Technology, perform a wide variety of complex, diverse, sensitive, and confidential support functions-Manage daily schedule, appointments & travel arrangements; manage expense account and recovery-Maximize Executive’s time by screening calls and emails; respond to requests for information and refer matters to appropriate staff and/or take appropriate action-Handle HR issues/needs including employee information changes, new hire… Show more -Work directly for CIO and CTO of Infrastructure Technology, perform a wide variety of complex, diverse, sensitive, and confidential support functions-Manage daily schedule, appointments & travel arrangements; manage expense account and recovery-Maximize Executive’s time by screening calls and emails; respond to requests for information and refer matters to appropriate staff and/or take appropriate action-Handle HR issues/needs including employee information changes, new hire requisitions, transfer requests, employment verification and approve invoices, expense reports, contracts and purchase requisitions-Prepare, edit reports and presentations and various correspondence-Responsible for generating & distributing reports, required correspondence & memoranda-Coordinated and planned various off site Senior level events and meetings-Prepare, maintain files, faxing, photocopying-Manage Administrative Assistants and maintaining an Admin Pool within Technology Department Show less

Simi Valley Ca

-Provide support for 6+ Executive level Managers and affiliated staff-Schedule meetings, coordinate, and maintain multiple calendars for executives-Arrange travel for supported executives within Division -Prepare & submit expenses; Review, approve and process expense reports as Proxy-Assist with numerous confidential employee information changes utilizing HR Central-Responsible for scheduling and coordinating a for all employee moves within building-Maintain monthly… Show more -Provide support for 6+ Executive level Managers and affiliated staff-Schedule meetings, coordinate, and maintain multiple calendars for executives-Arrange travel for supported executives within Division -Prepare & submit expenses; Review, approve and process expense reports as Proxy-Assist with numerous confidential employee information changes utilizing HR Central-Responsible for scheduling and coordinating a for all employee moves within building-Maintain monthly reports and ensure accuracy for submittal to Corporate-Acting onsite Building Manager, being main point of contact for all offsite Countrywide departments-Work with Administrative Assistants from other sites in coordination of various meetings and functions. Show less