Anna Venables Email & Phone Number

Dunedin, Otago, New Zealand

Dunedin

Providing course advice and tailored guidance to prospective and current undergraduate students. Helping students to make informed choices and uncover opportunities to support their academic and career goals. Collaborating with academic departments and Student Experience to keep up to date with programme regulations and deliver an outstanding service to students. Connecting students to wider support services.

Otago & Southland, New Zealand

Executive Assistant to the Director of Shared Services during the establishment of the Shared Services Division as well as providing administrative support to Support Services Review team including the Programme Manager and Change Manager.Main EA responsibilities included:* Complex diary management, email management, coordinating events, travel bookings, preparing communications and correspondence.* Secretary to various committees including: Shared Services Governance Board, St David II Executive planning team, AskOtago Implementation.* Compiling and circulating minutes, agendas and meeting papers in an accurate and timely manner* Assisting with the transition of Shared Services staff to St David II by coordinating logistics and welcome packs for staff.* Acting as a key point of contact for Shared Services staff in St David II, circulating building announcements, events and newsletters on behalf of the Shared Services Director. * Finance One responsibilities: raising purchase orders, ordering office supplies, managing invoices, setting up new suppliers, registering assets and processing PCard transactions.* Working with IT to arrange an internal room booking system for St David II.* Coordinating SSR staff support workshops, managing bookings, materials and presenters.* Organising Shared Services events and staff forums in Dunedin, Wellington and Christchurch.

London, United Kingdom

Lee Hecht Harrison is a global firm specializing in career transition & outplacement, leadership development, employee engagement & change management. The Senior Directors Unit (SDU) advises senior executives on preparing a career strategy that will serve them in both the short and long term in achieving work and life goals.CLIENT MANAGEMENTActing as main point of contact to senior executive clients and alumni from a wide range of organisations with a variety of tasks including CV formatting, events and administrative queries. SALES & RELATIONSHIP MANAGEMENTPreparing the MD for client meetings by preparing bios, presentations and briefing notes. Assisting with bids, proposal and sales campaigns. Managing end to end lifecycle of services; engaging individuals, facilitating meetings, setting up project codes, preparing invoices, consultant allocation, budget management, monitoring client welfare and progress throughout services offered.Managing individual and corporate client relationships, providing accurate information on services and quotations. EVENT MANAGEMENTCoordinating weekly client seminar and workshop programme; managing content, liaising with presenters and suppliers. Organising bi-annual client and alumni networking event (150+ guests). Working in partnership with corporate clients to organise seminars and private dining events.PA RESPONSIBILITIESSupporting the Managing Director, Managing Consultant and team of 20 consultants and specialists with diary management, inbox management, client enquiries, invoicing, events and project management. Preparing board papers and sales reports for Executive Management Team. Coordinating detailed travel arrangements and itineraries for the team and clients.OFFICE MANAGEMENTOverseeing office facilities to a high standard; managing relationship with contractors and suppliers. Managing office support team to ensure delivery of high quality client support.

London, United Kingdom

Within this role I supported 4 Managing Directors and the wider Tax team. My role involved managing complex diaries, travel arrangements, client meetings and corporate events. I enjoyed coordinating corporate events, building relationships with clients and business development activities. As SuperUser for Salesforce.com, I helped to train the Tax team in updating their pipeline and opportunities, and generating reports for the weekly business development meetings.

London, United Kingdom

In this varied role at the UK professional body for patent attorneys, I acted as the main point of contact for 3,400 members and PA to the CEO. I provided secretarial support to the CEO, the Council and various Committees, in the form of minute taking, report writing and diary management. I coordinated the weekly intellectual property clinic for inventors and entrepreneurs at the Intellectual Property Office.

Dunedin, New Zealand

Dunedin, New Zealand