Office Manager And Bookkeeper
Current- Spearhead the administration and bookkeeping operations, ensuring accurate financial record-keeping, payroll processing, and compliance with ATO accounting framework.- Oversee financial operations including accounts payable, accounts receivable, payroll, and bank reconciliations.- Ensure compliance with accounting standards and regulatory requirements, improving financial protocols.- Implement accounting software solutions (QuickBooks, Payapps, Synergy) to streamline financial processes.- Managed accounts payable processes including supplier and sub-consultant invoicing, account setup and maintenance, employee expense claims, and bank accounts reconciliation. Ensured accuracy by obtaining necessary approvals and adhering to Delegation of Authority (DOA) guidelines, while also providing monthly cost tracking for budget visibility.- Handled project setup procedures from CRM emails, including new project phases/variations, and maintained up-to-date resourcing information by attending weekly Project Leader meetings, updating resourcing changes, and aligning financial details through project reconciliation. Assisted Project Accountant in organizing monthly studio project review meetings and supported Project Leaders with financial insights as needed for project performance evaluation.- Managed debtor invoicing by drafting monthly invoices, obtaining necessary approvals, issuing invoices to clients. Maintained client communication for invoice inquiries and followed up on outstanding debts to ensure timely payments.- Provided weekly support and follow-up on timesheet entries, ensuring timely completion aligned with month-end deadlines. Conducted follow-ups on missing entries or updates and verified the accuracy of employees' hours for monthly payroll processing.
