Annabelle Ooi Email & Phone Number

Singapore

Singapore

Key Responsibilities: - Manage the operational delivery of a number of small-large international events from conception to completion - Manage portfolio budgets, future planning & forecasting in line with budget expectations - Manage contractors and suppliers including sourcing and appointing new contractors to ensure centralised buying opportunities are maximized- Sourcing, procurement, negotiation and management of relationship with venues, contractors/all vendors. - Knowledge and understanding of venue contract, terms and conditions terminology - Produce exhibitor manual/zone for exhibitors, project timeline planning- Liaise with the project team including production, marketing, sales, and finance- Deal with the financial elements including budgetary controls, accurate and timely communication of cash flow- Deliver sponsor and exhibitor benefits and fulfillment of all packages as sold by the portfolios- Think out of the box and come up with innovative ideas that make events stand out within budget- Manage the event design build and visuals with appointed contractor- Production and timely communication of correct and detailed technical information for exhibitors - Design and manage floor plans - International & local site inspections- Respond quickly and calmly to requests from delegates, speakers, sponsors and exhibitors pre-event and onsite- Consideration and management of health and safety issues and decisions; compiling a full and comprehensive health and safety file for the show including risk assessments, ensuring all documents are thoroughly checked and verified- On-site supervision of build-up and tear down ground work, administrative tasks, raise PO and follow through payments working along with international accounts team- Post show evaluation and development- Demonstrate clear and effective communication of ideas and processes to reporting staff- Identify and assist management with improvement and implementation of best practice

Key Responsibilities (Event, Exhibition, Special Design Stand): - Planning of schedule, logistical requirements, procurement & production of materials, suppliers briefings, and application of valid work permits- Vendors, internal sales team and client liaison- Site supervisor tasked with management of safety, quality control, schedule aspects & venue liaison- Solution provider to any unforeseen circumstances that can or will happen during event/show days- On-site supervisor, managing schedule & logistic arrangements out of site- Client liaison both off-site and on-site to deliver final productKey Responsibilities (ExxonMobil Remote Ad-hoc Conference & Seminars, 2014):- Manage ExxonMobil (Asia) conference and seminars remotely on ad-hoc basis, multiple concurrent seminars in different countries- Quote and manage P&L for ad-hoc seminars account- Shanghai warehouse management, including physical stock checks & half yearly reorganization- Inventory management; liaise with various ExxonMobil countries business unit in charge to support their event with necessary items- Remote manage suppliers and vendors for branding items production (table top, pull-up banner, door gifts, AV etc.) - Timeline management, items/service sourcing and quality assurance- Communicate with designer to front graphic design- Shipping & handling liaison, ensure that items reach on time for event- Communicate with venues on set-up requirements- Remote coordination for booth construction

Key Responsibilities (Operations): - Project timeline planning, producing exhibitor manual, project coordination, project budgeting, negotiation with contractors and vendors- Update floor plan, coordinating booth and hall decorations design process, operations meeting with hall owner and official contractors, preparation of pre move-in and exhibitors’ kits- On-site supervision of build-up and tear down ground work, communicating with vendors, contractors and clients, day to day communication with exhibitors and vendors, administrative tasks, raise PO and follow through payments working along with accounts team, on-site operations- Preparation and building of exhibitions from groundwork till completionKey Responsibilities (Conference & Buyer/Seller Program):- Planning of timeline, executing, budgeting, liaise with international speakers and buyers- Transport arrangements, accommodation arrangement, liaise with official travel agent and transport agent, administrative tasks- Conference layout & AV management, AV planning and rental procedures, on-site operations, raise PO and follow through payments with accounts team

Business Management And Law

Business Administration And Management, General