Senior Administrative Assistant to the Division of Asthma, Allergy and Immunology

Ensured smooth onboarding of new University VP & Chief Human Resources Officer (CHRO), coordinating with UVA departments, including ITS, Parking & Transportation, and Printing & Copying.Managed schedule, working with Human Resources staff across University, Medical Center, and UPG.Managed projects and identified and resolved broad range of problems for new VP & CHRO.Coordinated and participated in hiring and interviewing executive assistant for CHRO.

Managed local online English course Ministry of Labor project for 60,000 Chilean students.Managed new and revised existing content of Wordpress website improving SEO and ensuring blog posts contained current content. Provided daily content for Facebook page. Managed and created weekly emails in Constant Contact for 60,000 online students.Tested new online English testing application, piloted product at campuses across Chile, worked with testing. Learned how to use application and trained clients. Used all assessment tools to provide monthly digital reports to Country Director, including Google analytics, Facebook analytics, and SiteImprove.Provided technical support to clients, prospective clients, and staff for online courses and tests.Provided support to Exams department, including providing technical support to clients and testing software.Resolved technical problems with online tests and courses, identifying problems and working with developers to implement solutions with the least disruption to students working on platform. Managed six online Facebook tutors and one face-to-face professor.Worked with local teams around the world to properly negotiate contracts with clients. Provided final review or proposals and contracts for Learn English Pathways online general English courses. (2014)

Hired new English teachers including referring candidates to initial survey, downloading candidate information, and vetting hundreds of candidates after completion of survey. Ensured institute staffed 60-70 teachers at all times. Invited candidates to submit further information and interviewed when all steps have been completed. Assisted with initial teacher training and orientation.Coordinated mentoring program. Managed and advised mentor teachers, scheduled and coordinated observations of mentee teachers, revised mentor program management materials, and established regular office hours for mentors to improving availability for teaching staff.Provided support to academic coordinator and head teacher ensuring appropriate materials were made available to teachers.Coordinated Bridge online classes in English360 platform. Prepared student information and imported data into platform. Enrolled students into appropriate course based on placement test scores.Provided technical support and class support to online students and other support staff.Taught English classes to corporate clients throughout Santiago. Classes were entirely adult students, but both private and small group classes. Worked with students of all levels from country directors to support staff.

Oversaw and approved all daily office duties related to finance, administration, human resources, fundraising, communications and IT.Managed bookkeeper, external payroll company and day-to-day company finances in QuickBooks.Hired, trained, and managed support staff, consultants, interns and volunteers.Managed donor financial reporting and oversaw process for all donations, including grant payments and individual donations.Developed and managed annual budgets for both FXB USA and FXB China totaling more than $2M.Supported fundraising team with prospect research and editing proposals.Managed USAID New Partners Initiative $3.3M dollar grant for FXB programs in Rwanda and Uganda. Managed all federal reporting, budget plans, funding requests, and payments.Oversaw benefits administration, health plans, and pension plans, changing benefits to improve employee options and save company money.Approved event budgets, worked with team to plan events, and coordinated event logistics.Negotiated contracts and managed event and design vendors.Managed IRS and Federal A133 audit, state registration process, and proper state and federal filing to ensure legal status and compliance. Worked closely with Rwanda and Uganda programs to improve internal quality controls.

Public Health Solutions was formerly Medical, Health and Research Association (MHRA)Assisted in day to day supervision of six Technical Assistant (TA) staff.Provided direct supervision to two Data Collection Associates.Trained new staff and answered ongoing program and technical questions for TAs regarding technical and program issues for 200 agencies with more than 400 City and Federal contracts.Provided technical and contract support and data management guidance for issues at 200 organizations.Ensured monthly and annual reports were collected and submitted correctly in accordance with HRSA, CDC and Local Heath Department guidelines.

Public Health Solutions was formerly Medical, Health and Research Association (MHRA)Ensured all new Data Link hires are properly trained on Uniform Reporting System (URS) and general Technical Assistant duties.Provided technical support, contract and data management guidance and training to staff at 30- 40 non-profit organizations.Advised, coordinated, and trained all levels of agency staff for all purposes relating to improvement and accuracy of contract reporting, program management, and data management for all contract specific and agency wide data.Created MS Access and Excel for URS (Uniform Reporting System) user’s class, supporting agency staff with exporting and importing data into Excel and Access to analyze data.Instructed URS and other Data Link software classes 17 hours a month.

Public Health Solutions was formerly Medical, Health and Research Association (MHRA)Provided technical support, contract and data management guidance and training to staff at 30-40 non-profit organizations.Instructed URS and other Data Link software classes 17 hours a month.

Assisted in preparing for annual conference and 1800-seat dinner at Waldorf Astoria for corporate and human resources leadership. .Maintained and update organization’s member and event databases.