Administrative Assistant, Development
CurrentMy work is driven by a profound commitment to finding a cure for breast cancer. I offer high-level administrative support to the Vice President of Corporate Partnerships and Digital Marketing, along with her executive team. This role involves expertly managing extensive scheduling across multiple time zones, handling travel authorizations and expense reports, processing partner invoices, and overseeing our project pipeline. I also schedule meetings and conference calls, evaluate inquiries for potential partnerships, and contribute to the successful completion of multiple deadline-driven projects, ensuring we achieve our goals efficiently and on time.. Together, we can solve this social imperative.• Extensive calendar management of executive teams’ calendars. • Responsible for scheduling meetings, business trips and conference registrations.• Manage all travel arrangements, process travel authorizations and expense reports for the executive team and their staff.• Coordinate meetings, set up group calls and handle all logistics for offsite meetings.• Manage notes, emails and other entries in Salesforce for prospects and partners.• Responsible for vetting potential partners for both Corporate Partnerships and Community Development teams.• Developed reporting system to assist in reconciling the department’s $25 million pipeline.• Provide in-depth research and analysis of individual and corporate donors and prospects using a variety of sources, tools, and techniques.• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.• Order supplies, printing, partner gifts, and influencer swag as necessary.• Process invoices and purchase orders and manage contracts with confidentiality.• Assist with the cultivation and stewardship of partners.
