Anna Jansen Email & Phone Number

Seattle, WA, US

Seattle, Washington, United States

• Provide professional and strategic management of in-person and hybrid events designed to deepen donor engagement with the College of Engineering.
• Support and manage 35+ events annually, ranging in complexity with responsibilities including oversight of budgets, timelines, communication, strategic planning committee meetings, venue and vendor coordination.
• Manage Engineering Discovery Days, the College’s largest annual K-12 outreach event, welcoming 12,000+ community members to campus. Responsibilities include oversight of the planning committee, registration, campus.
• Design custom event materials like invitations, signage, programs, web assets, and onsite design elements.
• Research, negotiate, and manage vendor contracts including caterers, rental companies, florists, venues, printers, mail houses, and photographers. Attend site visits, maintain updated vendor lists.
• Manage all aspects of day of event onsite production including setup and breakdown, deliveries, materials, AV, décor, registration, volunteer orientation and organization, and vendor supervision.

Bothell

• Marketing and Event Management
• Create and execute project work plans to ensure 100% of deadlines are met, budgets are managed, and goals are reached
• Oversee event logistics including: project timelines, venue booking, catering arrangements, sponsorship contracts, registrations, and technological needs for multiple simultaneous events
• Manage event, marketing and program budgets up to 70k, including expense tracking, reimbursements, vendor payments and budget reporting
• Lead marketing and communications team to develop long-term strategy for increased student participation in high-impact learning (study abroad, volunteering, internships and research)
• Producer for large virtual events (150+ attendees): design engaging material, build and implement organizational systems to improve Zoom event planning, presenter support and manage tech logistics

Bothell/Thailand/Cambodia

• Supported month long international program to Thailand and Cambodia. Specific duties included:
• Provided logistical and planning assistance for group lodging, travel, food, and cultural visits
• Facilitated group and one-on-one check-in sessions while abroad;
• Supported communication between Director, students, and UW Study Abroad Office.

Bothell, WA

• Event Management
• Led cross-functional teams to organize and manage events: recognitions, conferences, fairs, student programs and team building activities, using Teams project tracking and Slack to meet deadlines
• Worked closely with operations manager and unit directors to report bi-monthly event status and budget updates
• Coordinated over 40 offsite meetings and negotiated price on venue logistics and catering options
• Tracked and reported event data using Qualtrics and Google Forms: attendee experience, attendance, program objectives
• Supervised staff, managing multiple student workers with diverse backgrounds

Bothell, WA

• International Virtual Exchange Conference (IVEC) Planning Committee Member. Professional development opportunity through UW, responsibilities include:
• Member of international committee coordinating largest virtual exchange annual conference, generating
• $75,000 in revenue for IVEC organization, (7.5x increase from previous conferences)
• Setup and managed conference app, Whova, for quality experience and heightened attendee collaboration
• Designed event marketing materials and managed onsite event day logistics

Greater Seattle Area

• Assist with day-of coordination for weddings; vendor communication and event décor setup/takedown

Richland/Kennewick/Pasco, Washington Area

• Directed event coordinators for several large-scale events, including Cool Desert Nights, Business Expo & Conference, and Tri-Cities Day with the Seattle Seahawks including up to 20,000 attendees
• Executed complex plan to organize trade show for over 700 attendees and 65 booths
• Secured over 12 new organization accounts for monthly Business After Hours networking events
• Assisted with designing marketing materials, managed accounts receivable, updating event webpages and outreach and promotion with social media

Edmonds, WA

• Skillfully created delicious espresso drinks to customer satisfaction.
• Increased repeat customer sales by building rapport, learning customer names and ensuring consistent customer service.

Seattle

• Coordinated hotel logistics including welcome reception entertainment and registration desk duties.
• Moderator for conference speakers during sessions at the 2014 Western Forum.
• Worked directly with venders to organize event details.
• Strengthened time management skills while working on multiple projects at once, like preparing event materials, running daily reports and communicating with conference attendees.
• Effectively communicated between Marketing team, NWRPCA’s Event Conference Planner and attendees.

Bachelor Of Business Administration (Bba), Marketing

Education record