Anna Jansen Email & Phone Number

Seattle, Wa, Us

Seattle, Wa, Us

Seattle, Washington, United States

• Provide professional and strategic management of in-person and hybrid events designed to deepen donor engagement with the College of Engineering. • Support and manage 35+ events annually, ranging in complexity with responsibilities including oversight of budgets, timelines, communication, strategic planning committee meetings, venue and vendor coordination, registration administration, volunteer management, transportation coordination, marketing material design and production, and other logistics. • Manage Engineering Discovery Days, the College’s largest annual K-12 outreach event, welcoming 12,000+ community members to campus. Responsibilities include oversight of the planning committee, registration, campus venue coordination, UW student exhibit and staff volunteer management, risk management and security coordination, Youth Program Office communications, marketing material design and production, social media coordination, communication with internal stakeholders and external guests, and other logistics.• Design custom event materials like invitations, signage, programs, web assets, and onsite design elements.• Research, negotiate, and manage vendor contracts including caterers, rental companies, florists, venues, printers, mail houses, and photographers. Attend site visits, maintain updated vendor lists.• Manage all aspects of day of event onsite production including setup and breakdown, deliveries, materials, AV, décor, registration, volunteer orientation and organization, and vendor supervision.• Manage risks and issues related to producing live experiences, ensuring proactive identification and mitigation strategies are in place.• Evaluate event success through post-event analysis and reporting, identifying areas for improvement and implementing changes as necessary. • Proficient with Marketo, Cvent, Remo, Eventbrite, Adobe Illustrator & InDesign, Canva, Excel and Outlook.

Bothell

Marketing and Event Management • Create and execute project work plans to ensure 100% of deadlines are met, budgets are managed, and goals are reached• Oversee event logistics including: project timelines, venue booking, catering arrangements, sponsorship contracts, registrations, and technological needs for multiple simultaneous events • Manage event, marketing and program budgets up to 70k, including expense tracking, reimbursements, vendor payments and budget reporting • Lead marketing and communications team to develop long-term strategy for increased student participation in high-impact learning (study abroad, volunteering, internships and research)• Producer for large virtual events (150+ attendees): design engaging material, build and implement organizational systems to improve Zoom event planning, presenter support and manage tech logistics• Work directly with cross-functional team members in IT, admissions, and advising to set strategic marketing goals that promote student engagement initiatives, directly contributing to increased retention and graduation• Meet weekly with unit directors and assistant vice chancellor to share marketing and project updates• Design marketing materials and creative content using Adobe products for print, web and email. Examples of deliverables: event programs, annual reports, social media assets and unit branding • Support implementation and travel planning of various international UW study abroad programs. Negotiate with vendors on program itinerary options and price, and develop systems for student/director communication• Update website and review analytics to make informed design decisions for improved user experience

Bothell/Thailand/Cambodia

Supported month long international program to Thailand and Cambodia. Specific duties included:• Provided logistical and planning assistance for group lodging, travel, food, and cultural visits• Facilitated group and one-on-one check-in sessions while abroad;• Supported communication between Director, students, and UW Study Abroad Office.

Bothell, Wa

Event Management • Led cross-functional teams to organize and manage events: recognitions, conferences, fairs, student programs and team building activities, using Teams project tracking and Slack to meet deadlines• Worked closely with operations manager and unit directors to report bi-monthly event status and budget updates• Coordinated over 40 offsite meetings and negotiated price on venue logistics and catering options• Tracked and reported event data using Qualtrics and Google Forms: attendee experience, attendance, program objectives• Supervised staff, managing multiple student workers with diverse backgrounds

Bothell, Wa

International Virtual Exchange Conference (IVEC) Planning Committee Member. Professional development opportunity through UW, responsibilities include:• Member of international committee coordinating largest virtual exchange annual conference, generating • $75,000 in revenue for IVEC organization, (7.5x increase from previous conferences)• Setup and managed conference app, Whova, for quality experience and heightened attendee collaboration• Designed event marketing materials and managed onsite event day logistics

Greater Seattle Area

• Assist with day-of coordination for weddings; vendor communication and event décor setup/takedown

Richland/Kennewick/Pasco, Washington Area

• Directed event coordinators for several large-scale events, including Cool Desert Nights, Business Expo & Conference, and Tri-Cities Day with the Seattle Seahawks including up to 20,000 attendees• Executed complex plan to organize trade show for over 700 attendees and 65 booths • Secured over 12 new organization accounts for monthly Business After Hours networking events • Assisted with designing marketing materials, managed accounts receivable, updating event webpages and outreach and promotion with social media

Edmonds, Wa

• Skillfully created delicious espresso drinks to customer satisfaction. • Increased repeat customer sales by building rapport, learning customer names and ensuring consistent customer service.

Seattle

• Coordinated hotel logistics including welcome reception entertainment and registration desk duties.• Moderator for conference speakers during sessions at the 2014 Western Forum. • Worked directly with venders to organize event details.• Strengthened time management skills while working on multiple projects at once, like preparing event materials, running daily reports and communicating with conference attendees.• Effectively communicated between Marketing team, NWRPCA’s Event Conference Planner and attendees.

Bachelor Of Business Administration (Bba), Marketing

Education record