Anna Walczak Email & Phone Number

Warsaw, Mazowieckie, Poland

- Oversee daily office operations to ensure seamless workflow.- Manage onboarding processes for new employees, including orientation and documentation.- Coordinate business travel arrangements for employees and executives.- Handle vendor management, including selection, negotiation, and relationship maintenance.- Negotiate contracts with suppliers and service providers to optimize costs and value.- Manage procurement and inventory of office supplies, IT equipment, groceries, and marketing materials.- Maintain accurate and up-to-date records for administrative and operational needs.- Supervise contract management, ensuring compliance and timely renewals.- Administer car fleet management, including leasing, maintenance, and usage tracking.- Oversee employee benefit systems, ensuring proper implementation and updates.- Act as the primary liaison with building administration for facility-related matters.- Update and maintain the organization’s chart to reflect changes accurately.- Lead office layout rearrangements to optimize space and functionality.- Ensure alignment with ISO standards through compliance and process improvements.- Manage tendering processes, including preparing and evaluating bids.- Support accounting tasks, including preparing payments, processing invoices, and generating reports.- Organize corporate events, including planning, logistics, and execution.- Process employment contracts and maintained HR documentation with accuracy and confidentiality.- Support recruitment activities, including sourcing, interviewing, and candidate evaluation.

Warsaw, Mazowieckie, Poland

( Facility Manageent ) - Provide operational support for the Facilities Management (FM) Central Europe region.- Oversee onboarding and provide ongoing support for new FM employees in CE West.- Manage smaller offices across multiple countries, ensuring smooth operations.- Coordinate travel arrangements and process expense settlements using Concur.- Develop budgets and monitor expenses to ensure financial efficiency.- Facilitate office relocations, including gathering requirements, coordinating services, and managing - orders.- Lead project management initiatives to ensure timely and successful execution.- Maintain and manage accurate records for operational and compliance purposes.- Negotiate contracts with vendors to secure favorable terms and ensure service quality.- Optimize processes to improve efficiency and enhance operational effectiveness.

Warsaw, Mazowieckie, Poland

( Facility Management ) - Provide comprehensive operational support to the Facilities Management (FM) Central Europe region, ensuring efficient processes and service delivery.- Oversee onboarding and deliver ongoing support for new FM employees in CE West, fostering seamless integration and engagement.- Assist in the administrative development and operational optimization of smaller offices, ensuring alignment with organizational standards.

Warszawa, Woj. Mazowieckie, Polska

( Facility Management )- Oversee onboarding processes to ensure smooth integration for new employees.- Plan and coordinate internal events to foster team engagement and collaboration.- Manage manuals archiving, including contributing input for internal communications.- Serve as a key user for the resource finder tool, ensuring efficient utilization.- Ensure proper functionality of meeting room equipment, including cables and furniture.- Arrange bookings for external conference rooms, including catering services when required.- Organize and document safety walks, report observations, and monitor action points for resolution.- Coordinate volleyball site rentals for team and corporate events.- Manage procurement and ordering of services and supplies for operational needs.- Oversee office greenery care to maintain a pleasant and sustainable workspace.- Supervise AV technicians to ensure high-quality technical support for events and operations.- Assist with office design projects, including providing graphics and supervision support.- Support employer branding initiatives to enhance company reputation and employee experience.

Powiat Grodziski, Woj. Mazowieckie, Polska

- Manage the accurate circulation and archiving of documents to ensure compliance and accessibility.- Supervise external employees, ensuring adherence to policies and quality standards.- Assisting a Board Member, providing comprehensive administrative and project support.- Actively participate in the implementation and execution of corporate projects.- Drive Corporate Social Responsibility (CSR) initiatives to support company values and goals.- Collaborate with the HR department on key processes, including onboarding and employee support.- Verify fixed assets and maintain accurate records to ensure proper accountability.- Coordinate the onboarding process, facilitating a smooth experience for new hires.- Create a welcoming and professional environment in the office.- Manage procurement of office supplies and food, ensuring inventory aligns with organizational needs.- Plan and execute meetings, workshops, conferences, and events, ensuring logistical excellence.- Administer the room reservation system to optimize meeting space usage.- Handle bookings for hotels, restaurants, and taxis to support employee and executive needs.- Provide day-to-day office support, addressing operational and administrative matters.- Prepare presentations, summaries, and reports to support strategic decision-making.- Assist in organizing virtual visits, ensuring seamless coordination and execution.- Coordinate the procurement and distribution of employee gifts for special occasions.- Oversee employee transportation logistics to ensure efficiency and satisfaction.- Ensure proper functioning of office equipment.- Support the social department by collecting financial statements and distributing prepaid cards.- Liaise with authorities as required to address organizational needs.- Lead process optimization and digitalization efforts to enhance operational efficiency.- Manage tender processes, including evaluation and vendor selection, to achieve cost-effective solutions.

Powiat Pruszkowski, Woj. Mazowieckie, Polska

- Provide professional service at the main reception, ensuring a positive first impression for visitors and clients.- Manage the accurate circulation of incoming and outgoing correspondence to maintain efficient communication.- Handle call forwarding to ensure timely and appropriate routing of inquiries.- Offer administrative and operational support to various departments as needed.- Uphold and promote the company’s image by maintaining a welcoming and professional environment.- Issue access passes and deliver exceptional visitor services to enhance client and guest experiences.- Organize and maintain accurate documentation for operational and compliance purposes.- Coordinate transportation logistics, including scheduling and monitoring.- Serve as the primary contact for car service arrangements, ensuring timely maintenance and issue resolution.

Żyrardów, Woj. Mazowieckie, Polska

-Day-to-day customer service-Sales of products and services-Registration of clients for tests

Milanówek, Woj. Mazowieckie, Polska

-Sale of products-Day-to-day customer service-Handling of complaints-Minor product repairs