Anna V. Finlay Email & Phone Number

New York, Ny, Us

New York, Ny, Us

New York, Ny, Us

- Provide high-level, confidential administrative support for the global marketing teams on Elizabeth Arden and Revlon.- Fulfilling support by owning two calendars for the general manager and vice president, planning executive domestic and international travel, balancing high-volume, time sensitive meeting requests and projects. Managing vendor relationships, new hire onboarding and consultant timecard approvals. - Work closely with HR and Talent Acquisition to schedule interviews, help coordinate the new hire onboarding process and approve timesheets for temps and consultants.- Monitor work and feedback deadlines for wall graphics, ads, and shoots on behalf of creative and product development teams. Draft and edit internal communication and presentation decks on behalf of executives as needed.- Spearhead communication with cross-functional team members at all levels across multiple time zones to plan and execute high-level domestic and international meeting logistics, presentations, workshops, and quarterly brand reviews. Issue agenda prompts and compile agendas and pre-reads for distribution. Organize catering and logistics for external visitors following strict protocol.- Directly manage a $130K budget for Elizabeth Arden PDP shoots and lead monthly shot list coordination. Ensure products are shot and retouched for all e-commerce sites on time for STT dates. Update and manage vendor profiles and payment issuance.- Create and track global purchase orders for both brands in SAP for asset creation, launches and store design. Reconciling and approving monthly T&E reports and invoices using Concur.

New York, Ny, Us

- Assisted in operations and coordination of Bumble and bumble University Model Project and field workshops.- Conducted market research and competitive analysis to elevate and adjust internal education structure and strategies.- Coordinated logistics and model bookings for various internal trainings and photo shoots for product ads. - Ensured all Bumble and bumble University workshops are proactively booked to capacity and expenses are paid in timely manner.

New York, Ny, Us

- Providing effective support for the operational business needs of the VP of Global Marketing, VP of Creative and VP of Product Development and three Executive Directors. - Enabling social, education and product marketing teams to capitalize on 2-year marketing calendar, project management, influencer relations, campaign strategies and consumer insights in North America.- Communicating with cross-functional team members to organize meetings, follow up on deliverables and marketing briefs, create holistic agendas and ensure deadlines are met.

Neuilly-Sur-Seine, Île-De-France, Fr

- Supported the VP of Store Design and Visual Merchandising and 5 directors by contributing to product launches in North America and Canada along with completing executive level administrative tasks.- Created purchase orders and monitored budget coding to support key store initiatives in the North American market.- Coordinated assignments and deadlines between our New York and Paris headquarters along with key US vendors.- Fulfilled departmental productivity by monitoring calendar of VP, crafting agendas with teams in France and Canada, managing expense reports and domestic travel, and organizing product mailings.

New York, Ny, Us

- Provided executive level administrative support to the VP of Global Fragrance Marketing and VP of Global Cosmetics Marketing and Product Development.- Fulfilled support via calendar management, preparing for internal meetings and vendor meetings, processing monthly expense reports, phone management, developing presentations and collecting assets, facilitating shipping needs, managing e-mail aliases, files and issuing global newsletters, e-mail alias updates and agenda prompts.- Ensured that key deadlines and deliverables are met and all cross functional initiatives are well aligned. - Arranged and coordinated extensive travel arrangements (ex: Asia, Europe and US) and composing detailed travel itineraries.- Maintained product closet budget and inventory. Created an inventory tracker to organize pulls by business category.- Acted as a valuable “go to” contact for the product marketing teams in planning meetings, global conferences and workshops.

London, England, Gb

- Directly supported the Vice President of Multi-Brand Retail for the US market by supporting all high-end retail initiatives from a creative and innovative perspective.- Coordinated intensive domestic and international travel arrangements and itineraries for the VP and French Management team. Includes market visits in Paris and in the US across Florida and Texas.- Point person and liaison for external senior level business leaders that are part of top tier accounts.- Managed ad hoc project work as directed by the assistant of the lead executive of the Fashion Division via creation of Excel spreadsheets and Power Point decks.

London, England, Gb

- Provided support for the Watches & Fine Jewelry division under three categories: project management, event planning and high-level administrative support to the SVP of the division and its sales and merchandising teams. Focus on fine and high jewelry only.- Conducted research for travel and private accommodations in preparation for the World Wide Aqua High Jewelry event in France.- Owned ad hoc projects: updated pricing information for the Les Blés high jewelry collection, performed venue inspections and built relationships with external vendors for large scale divisional events, maintained qualitative and quantitative feedback spreadsheets from sales field teams and organized 6 training seminars throughout the U.S.

Paris, Fr

Sept 2015 - Feb 2017 | Member of L'Oreal's Executive Committee. Move Captain for Hudson Yards ACD Dermablend and Vichy brands. - Providing executive level support to the Global General Manager of Dermablend Professional and Vice President of Vichy USA including 3 of their direct reports and 2 marketing teams. Managing 2 calendars.- Assisting brands with: project management, executing/planning PR events, media requests/press materials, campaign photo shoots, budgets, purchase orders and expense reports, workshops, trade shows and sales events, including bi-annual international meetings and daily business functions. -Supporting global initiatives focusing on new product launches, packaging and special projects with Dermablend (ex: first launch into medical dispensing). -Liaising with Paris and Canada offices, 1 international PR team and external vendors/creative teams for PR/digital.- Participate in marketing and retail initiatives June 2014 - Sept 2015 | Member of L'Oreal's Executive Committee- Provided executive level support to the General Manager's of La Roche-Posay USA, Dermablend Professional and Vichy USA including: VP of Retail Sales, FSVP of Medical Detailing, 2 AVP's of Marketing and AVP of Media and Medical Relations.- Orchestrated events for product launches and press events and other brand initiatives whilst collaborating with Creative Media Marketing PR. Organized the LRP Skin Checker event with Creative Media Marketing PR.- Stabilized internal PR communication by sending press recap reports. Managing library of press clippings, images and presentations.- Contributed to the development of Vichy USA's social media platforms to build brand awareness for the US market.- Managed 4 calendars, 1 digital calendar, coordinated travel, meetings and high-level presentations and binders.

New York, Ny, Us

- Supported the Executive Director of Accounting and Executive Director of Digital Marketing in addition to Global Managing and Account Directors on the Mid-Marketing team.- Participated in all division and off-site clientele events with venue research, catering and transportation arrangements.- Facilitated and updated database containing over 1,200 members of Ogilvy Worlwide and their clientele.- Handled office administration and supported three executive assistants with managing numerous daily modifications and priorities.

Participated in MBFW as a volunteer for four years during college to gain a deeper understanding of the fashion industry, production logistics , management and event planning.Volunteer history includes:- Working front-of-house and back-of-house functioning as a dresser and public relations assistant. - Collaborating with events and PR teams to set up the DVF Awards and ensure event ran smoothly.- Partnering with PR agencies and Elle Magazine/Style 360 to manage guest list, set-up and break-down venue, seating arrangements, photographer and press check-in. - Monitoring walkthroughs and oversaw the looks and styles of models including fittings and changes as event was executed.- Guiding interns and first-time volunteers to build on leadership and personal skills.

New York, New York, Us

- Organized and performed all press related sample pulls while consolidating showroom samples and accessories.- Identified original opportunities across all media platforms - national and regional - to elevate DVF brand.- Developed visual tracking system to manage PR inventory - including Diane's personal archives.- Participated in the DVF Awards with timeline support and guest list.

New York, Ny, Us

- Researched and maintained information on competitors, trends and key markets for the Director of Digital Media.- Created a detailed competitive analysis focusing on YouTube that was given to Louis Desazars, the former CEO of NARS Cosmetics.- Updated and developed key spreadsheets and media lists regarding digital editors and product inventory.- Assisted in event logistics, including the Andy Warhol collection launch.- Managed special promotional projects for the brand: press kits, gifting and product mailing.- Acted as a administrative assistant by arranging travel and hotel arrangements for Francois Nars and James Boehmer.

New York, Us

- Worked as a part-time holiday sales associate focusing on cosmetics and fragrances.- Gained the opportunity to work within two separate departments - women's and men's fragrances on the main and concourse level of Barney's.- Expanded responsibilities by helping the assistant manager distribute schedules, promotions for products and helped the e-commerce team ship out deliveries.

New York, New York, Us

- Assistant to the Account Executive, Senior Designer and Vice President for Michael by Michael Kors collection.- Developed line plans as well as merchandising color, print and trend board presentations to buyers from key accounts.- Managed the showroom and changed the appearance in accordance to corporate.- Covered reception on as needed basis - greeted guests, oversaw meeting schedules and liaised with Human Resources.

New York, Ny, Us

- Worked as a seasonal part-time sales associate focusing on intimate apparel, hoisery and shape wear. Includes swimwear when category was moved to the intimate apparel floor.- Sold $82,000+ worth of products within the intimate apparel department in two months.

Paris, Fr

- Volunteered by managing the showroom making sure it was set up and styled correctly by each individual collection.- Prepped for buyer visits by dressing models in different collections to "tell a story" to the buyers.- Assisted PR team with Ad Hoc tasks as needed.- Tracked orders and media requests.

Us

- Packaged and confirmed shipments on a daily basis with meticulous attention to detail and accuracy alongside the Director of E-Commerce.- Handled warehouse inventory and organized photo shoots for company look book and online merchandise for website.- Worked directly under the Director of Sales providing administrative support.

- Responsible for sample trafficking for trunk shows, trade shows, photo shoots and media loans.- Coordinated looks for editorial and stylist deliveries on behalf of public relations team. - Assisted in preparation for the set-up of the Coterie trade show and showroom events.- Maintained the appearance of showroom and Saks Fifth Avenue boutique.- Supported merchandising team by photographing samples and creating line sheets.- Maintained showroom appearance and inventory for all accessories.

Los Angeles, California, Us

- Supported managers and sales associates via fitting room management, loss prevention, event management (sales and promotions), replenishment of floor inventory, Point-of-Sale operations (POS system), cash management, scheduling new hire interviews and visual merchandising. Later promoted to sales and visual merchandising associate.- Executed floor plans based on weekly corporate merchandising for new seasons, events and overall look. Changed the signage throughout the store and windows as well as mannequins. - Performed quantity and quality checks on new in-store arrivals and managed overall inventory of looks, accessories and shoes.

New York, Ny, Us

- Built relationships with various vendors with a focus on intimate apparel.- Worked on cross-promotions within the company (i.e. the release of Ralph Lauren's HOT fragrance) as well as in the department (focusing on lingerie and sleepwear).- Contributed to the event set up for Elle MacPherson's launch of her new Boudoir by Elle Macpherson Intimates line.- Monitored the cash wrap and rang up customers whilst encouraging them to open new accounts with Bloomingdale's.- Replenished inventory and ensured all areas within the department were polished and presentable.

Bachelor Of Business Administration (B.B.A.), Marketing And Event Planning

Associate In Occupational Studies, Fashion Merchandising, Marketing, & Management