Ann Fernandes Email & Phone Number

Austin, Tx, Us

Austin, Tx, Us

Austin, Texas, United States

I guided the new Managing Director by demonstrating payroll system administration, drafting employment and customer contracts, and addressing queries related to customer contract redlines and legal terms. This support ensured a smooth transition and effective continuation of management. Additionally, I implemented a new payroll system by transitioning to a comprehensive provider, which integrated benefits, workers' compensation, 401(k), and payroll tax services. This change resulted in a 40% time savings and an annual cost reduction of $38,000, while also improving accuracy and streamlining reporting directly into our accounting software. I also spearheaded the transition to a new online accounting system, which involved manual data conversion and integration with the payroll system. This initiative not only reduced software costs by $2,000 per year but also simplified bookkeeping and decreased report preparation time by 75%. Furthermore, I introduced a new travel expenses reporting policy that allowed employees to submit expense claims directly into the new accounting system, significantly reducing reimbursement wait times by 3 to 8 weeks.

Houston, Texas

After a senior manager's sudden departure, I quickly stepped in to take on leadership responsibilities for at-risk projects, ensuring streamlined operations and successful outcomes. This proactive approach led to closing an $18,520 sale and allowed us to continue a project that ultimately generated $3,000,000 in revenue. Additionally, I coordinated multiple training classes for a conference training day, managing registrant lists, communicating with attendees, sourcing trainers, preparing materials, and arranging timely delivery of supplies to the venue. This effort created a simple and well-supported training experience for everyone involved.In support of the Sales Department, I managed inquiries and CRM data, scheduled calls, and drafted and negotiated contracts. I also collaborated on project estimates and proposals, which enhanced our accuracy and efficiency, allowing the Business Development Manager to focus more on prospecting and outreach. On top of that, I executed essential marketing tasks, such as proofreading, managing our blog and social media, and coordinating with the marketing team to help position the company as an industry leader.

Houston, Texas Area

I coordinated all the preparations for a major trade show, managing everything from shipments and booth staffing to booking meeting rooms, catering, and arranging upper management meetings. This meticulous planning resulted in a smooth execution of the event and maximized its effectiveness. Additionally, I streamlined our employee onboarding process by dispatching required documentation and securing state-specific business registrations, ensuring compliance and facilitating a smooth integration for new hires. To further enhance office operations, I procured and maintained equipment and supplies while optimizing the office layout, creating a more efficient and orderly work environment. I also took on bookkeeping responsibilities, working closely with our accountant and gaining hands-on experience with monthly transactions, including vendor and customer invoices. This initiative helped reduce turnaround time and cut down on accounting expenses, contributing to the overall efficiency of our operations.

Houston, Texas

I played a key role in establishing the US company by collaborating with an attorney to determine the appropriate business entity type and complete all necessary registrations, which enabled local operations and simplified our growth within the US customer base. To ensure a solid foundation, I identified and vetted local accountants and lawyers through extensive online research and consultations, securing the professional guidance needed for proper business setup, contract review, and accounting management.In addition, I administered the managing director’s task list by organizing tasks from various communications, scheduling meetings, and updating priorities. This optimization of time allowed management to focus on strategic responsibilities, ultimately contributing to a 20% increase in sales. Furthermore, I established comprehensive benefits administration systems by researching and implementing health benefits, a 401(k) plan, workers’ compensation, and business liability insurance. This not only enhanced our ability to attract and retain employees but also protected the business from potential risks and ensured fairness for US employees, resulting in a remarkable 100% participation rate in our health insurance and 401(k) plans.

Bachelor Of Arts (Ba), Literary Theory And Art History

Activities and Societies: The Daily CougarFundamentals of Design, Introduction to Photography

Emotional Intelligence Training Course