Anne Keith Email and Phone Number

Skills: Point of Sale (POS) Systems · Multitasking · Interpersonal Skills · Face-to-face Communication · Site Inspections · Customer Service · Travel · Reservations · Communication · React.js · Printers · Security · Phone Etiquette · Hotel Booking · Office Procedures · Appointment Scheduling

Provided senior administrative assistant support for the Western Area Director, including complex calendar management, extensive travel planning and itinerary management, and presentation preparation. Acted as her liaison and prepared correspondence. Assisted with expense reporting, managed purchasing and tracking of goods and equipment, and prepared financial roll-ups for forecasting. Fulfilled administrative duties for her 300 staff members across multiple sites, supervised the receptionist, and participated in the building’s redesign team. Balancing these tasks required excellent time management and prioritization skills.

Primarily provided administrative support to District Sales and to District Systems Engineering Managers, and their staff, including: Calendar management;Making domestic and international travel arrangements;Preparing, submitting, and tracking expense reports;Organizing and providing logistical support for on-site meetings, off-site meetings, team building activities;Preparing customer presentations using Microsoft PowerPoint;Preparing memos and other documents in MS Word and in proprietary software programs;Compiling and tracking complex financial transactions, including sales goals status and commission statements, with MS Excel and proprietary programs;Preparing presentations and sales quotes for sales reps;Screen District Manager's phone calls, answering questions and/or redirecting the calls when needed;Acting as a secondary point of contact for sales staff, ensuring any customers' issues were promptly and correctly resolved.Did a major overhaul, reorganization, and streamlining of a neglected and outdated literature library. Per sales reps and SE's, this made it significantly easier and faster for them to find current information and documentation for customer presentations, thereby improving their job performance. I was often told that it was "the best lit room at Sun."Assisted with account reassignments during the restructuring of the sales district into two districts. Coordinated logistics for on-boarding new hires.Mentored some new hires on Sun proprietary programs and sometimes helped other admins when they had software questions.

I worked in several departments and had several roles while at Syntex. My last role was supporting the vice president of finance and the controller. I prepared any presentations, letters, or memos they needed and did a limited amount of calendaring and travel planning for them. I also handled any office management issues that arose. The majority of my time was spent working independently on two large projects for the controller. The first involved correcting a year's worth of very badly snarled accounts. I not only completely corrected all of the complex accounting but also successfully collected the total amount owed from every account except for one small one. The was over $1,000,000 that had been considered uncollectable. The second project involved properly culling and preparing decades of documents for retention from numerous departments that had been closed sooner than expected. The key documents had to be retained for any future regulatory or legal needs, and be so well organized and cataloged that they could be managed cross-country. Before becoming the assistant to the controller, I reported to his senior administrative assistant. In that position, I assisted her with preparing documents, filing, distributing incoming mail, and any other needed tasks, My first role was as an assistant to a Marketing Director and 3 Product Managers who reported to her. I prepared memos, emails, presentations, and other documents for them; managed their calendars; set up frequent meetings, including any AV or catering needed; made any necessary travel arrangements; and filtered their email, mail, and incoming calls.