Anne Martinez Email and Phone Number

Ensured payroll is entered in an accurate, compliant and timely manner for up to 100 employees from various departments in Kronos; act as the front-line contact for payroll and HR questions from employees and management that require confidentialityMaintained personnel files by tracking documents required for compliance and verifying the licenses of clinical staff that have been renewed on a monthly basisManaged executive calendars by strategically coordinating meetings, booking conference rooms, providing video conference details, and scheduling cateringProcessed invoices, petty cash vouchers, check requests, employee expense reports for reimbursement; create purchase requisitions and track progress of purchase orders through SAP and Procurement SuiteReviewed patient forms for accuracy before scanning and uploading into various electronic medical record systems along with checking for clerical data entry errors from staffSubmitted system access, equipment and entry key requests for newly hired and transferred employees

Monitored attendance problems for 60+ union employees and generated discipline notices in accordance with company’s HR policiesManaged payroll in compliance with company policies, union agreements and employment lawsInitiated the personnel requisition process according to the departmental budget and followed up with required partiesAssisted in off boarding employees by collecting their badges, parking passes, uniforms and sending termination paperwork to HRCompiled data in response to routine inquiries and assisted in the preparation of complex reports relating to efficient use of departmental resourcesRedesigned and created new forms that improved communication when handling patients’ needs

Screened property applications by reviewing the income qualifications of potential tenants. Handled calls for four buildings relating to property, rent and maintenance request inquiries as well as contacted vendors for service. Assisted property manager on HPD yearly and quarterly reports pertaining to low-income property tax credits. Responded to email inquiries, maintained package service logs, organized files and completed large mailings.

Directed client calls to the appropriate departments for potential therapy services to be evaluated and scheduled. Managed client records by sorting, filtering, and retaining hard copies. Managed and maintained inventory supply levels by anticipating, expediting and verifying orders. Ensured the efficiency of office equipment with preventative maintenance and scheduling repairs when needed. Assisted other departments with work overflows, as per the needs of the company.

Assisted with searching for qualified job applicants as outlined by client specifications.Composed introductory letters, greeted applicants, and served as a liaison between clients and applicants. Processed applications and contacted applicants’ references to inquire about their work ethics.

Interviewed new applicants and trained current employees in company procedures and policies Conducted periodic staff meetings to review team performance and provided individual feedbackAnalyzed data from sales reports and informed management of changing trends in order to raise revenueManaged inventory of medication by tracking supply levels and reordering additional supplies as neededMaintained all financial records by computing billing statements for clients and processing payments

Coordinated client appointments by efficiently answering a three-line switchboard for five accountants.Processed highly-detailed documents which were then distributed to designated accountants.Managed and maintained an internal database of personal and financial information.