Annette Gonzalez Email and Phone Number

As president’s executive assistant:* Organize and manage the president‘s complex calendar. * Schedule meetings and events, manage all logistics; arrange event space, catering and IT support. * Obtain, organize information and materials for meetings/events to ensure the president is prepared and informed well in advance; edit/proofread speeches/remarks when necessary. * Arrange all of the president’s domestic/international travel, prepare itineraries, compile all necessary materials for trips, and process all expense reports. * Partner with: the president’s chief of staff and team members, to ensure effective and smooth operation within the President’s Office; the Corporation Office, to coordinate corporation meetings and commencement; Institutional Advancement staff, to coordinate meetings with donors, alumni and others; and, with employees working in departments across the university, to develop/build on relationships to ensure efficiency and responsiveness when working with the President’s Office.* Serve as primary point of contact for all internal/external stakeholders, such as: board and corporation members, donors, as well as parties working at other universities, government agencies and in the media.As president’s office manager:* Manage all office expenses and administrative aspects, including event expenses, reconciling purchasing card, invoice processing, ordering office/food supplies, coordinating equipment servicing, and facilities/maintenance work, etc.

Assisted the CEO/Co-Founder, while managing company travel and administrative teams.* Served as CEO’s primary assistant and gatekeeper. Liaised with clients, internal executives & teams, as well as external business contacts to establish seamless communication.* Managed CEO’s meeting logistics: organized agendas, booked meeting rooms, prepared written materials, managed catering. Ensured executives had relevant meeting materials/info, sufficient prep time in calendar. Oversaw delivery of post-meeting action items; ensured follow-up items properly addressed. Attended Business Review meetings, took minutes and followed up on action items.* Maintained rapidly changing calendars. Drafted and sent emails on behalf of the CEO.* Arranged CEO’s domestic/international travel, developing comprehensive travel itineraries, and ensured they were fully equipped to meet the demands of the travel schedule. * Reviewed and approved all expense reports for the executive team, ensuring compliance with the T&E Policy.* Supervised administrative functions/operations of the travel and admin staff. Oversaw travel to North America, Europe and related approvals. Monitored company travel/expenses, flagged out-of-policy travel bookings and corporate card usage. Responded to travel queries and resolved issues. Provided travel/expense reimbursement training, policy guidance and cost containment measures while maintaining traveler satisfaction. Served as T&E liaison to department heads, finance dept., accounts payable team, IT, travelers and travel vendor.* Implemented a new Travel Management System which resulted in seamless interface for booking travel, travel budgeting, policy enforcement, and reporting. * Devised, implemented company’s T&E, Car Service, Messenger Service, and On-Boarding policies.* Approved time worked, vacation schedules; verified accurately submitted in Dayforce.* Trained, coached or guided other administrative staff when required.

Assistant to both the CEO/Co-Founder and the President.

Supporting the President of Intimate Apparel until his retirement; then re-assigned to support both the EVP of Sales and the EVP of Operations.

Supporting the Group President and the President of Footwear.

Supporting the President of Licensing & Business Development.

Supporting the President of the Men’s Division and VP of Business Development.

Marketing specialist and support person in a high-volume, major-market sales agency with 100+ sales representatives and managers operating in several states.

Ensured the efficient day-to-day running of all business operations.

Composed all memos, proposals, commission agreements, and leases. Handled all bookkeeping, addressed clients’ concerns/questions, ordered/maintained inventory, and managed office equipment.

Scheduled, tracked all international/domestic packages. Composed required customs documentation. Managed incoming/outgoing mail. Routed calls/messages for entire office. Employee time sheet management.