Annette Olvera Email & Phone Number

Independence, Mo, Us

System Support (Workday)• Serve as payroll system support to drive improvement for payroll system functionality which includes planning, requirement gathering, design, and configuration • In-depth understanding of intersecting business processes & realize the importance of communication & partnership with external/internal teams to accomplish system enhancement.• WD Time Tracking: Create time templates & eligibility rules, setup security roles, time calculation groups, work tags, & mapped tags to earning codes,• WD Security: Developed a new security role for People Leader & Accountants around payroll data access and reporting, assigned security role to associate, removed, and added access based on best practice • WD Benefits: Implemented the Health & Wellness Dashboard, validate OE setup, understand benefit events and how they impacted payroll • WD Reporting: Created custom reporting for payroll, benefits, finance, legal, management, 401k audits, payroll funding, & year-end• WD Payroll: pre-complete/post complete audit reports, earning & deduction codes and all areas of payroll setup Payroll Processing (Workday)• Independently managed & process the bi-weekly payroll for 13 internal portfolio companies, including Kansas City’s Major League Soccer team, Sporting Kansas City• Monitored, tracked & processed payroll impacting changes (including transfers, leave of absence, unpaid time off, benefit arrears, merit, and retro processing) to ensure paycheck accuracy and compliance with payroll laws• Other payroll duties included coordinating the escheatment process with people leaders and maintaining payroll stats to allocate payroll the cost across all companies based on processing totals by monthly activity usagePayroll Taxes (Workday)• Mapped pay components to W-2 boxes, audit highly comp & maintain W-2 recon• Assist legal department with State & Federal tax registration• Calculate & processed tax adjustments in Workday

Payroll Implementation • Served as Payroll lead for the conversion from ADP to Workday and established and tested payroll structure within the new system for processing & payroll tax compliance for multi-jurisdictions. I understand the importance of cross-functional relationship between Payroll, Benefits, HR and Finance. I know what it takes to build a solid partnership across the company. I take the initiative to understand and participate in the related projects in support of key leaders and departments.Timekeeping Management• Managed the company’s timekeeping system and made several process improvements in the areas of compliance and user simplicity. Achieved a 98% decrease in incomplete timesheets requiring payroll intervention, a 98% increase in timesheet notes and a 97% increase in manager delegation of approval while out of officeCustomer Service• Building partnerships within the company by working to understand my customers’ needs from payroll and create processes to meet those needs. Primary contact for employees questions. Increase the customer service level to employees by ensuring a same day initial response and a 24 hour status update. Follow up with employees who had past issues to ensure there are no further questions or concerns.Payroll Processing (Workday)• Handle the day to day transactions for the biweekly payroll and the company's commission payroll (1,000 employees). Utilizing my past payroll tax experience, I create the payroll tax reconciliation procedures. My reconciliation process discover a $50,000 tax payment overage which was recover from the state.Performance• Promoted from Payroll Specialist to Senior Payroll SpecialistMy contributions over the years help shaped the payroll department we have today.

Payroll Processing (ADP)• Responsible for the accurate and timely processing of the regular semi-monthly payroll for 500+ employees• Enter new hires into the payroll system, process terminated employee, entered employee changes, review preview report and approve once all issues are resolved and all pay data totals have been verified• Review tax reports to ensure accurate filing, provide Finance team with payroll reports

Kansas City, Mo, Us

Payroll Taxes (PeopleSoft)• Managed the payroll tax accounts for several companies including Federal, State, Local and Unemployment accounts• Verified and approved all quarterly and annual tax filing• Managed the W-2 process for the company including auditing and approving the W-2’s for employees• Create and maintain procedures to ensure compliance with tax laws regarding the taxation of specific earnings, benefits, tax rate, deposit frequency and tax return filing requirements• Respond to tax agency notices and document action taken as issues are resolved