Annette White Email & Phone Number

Orlando, Fl, Us

Orlando, Florida, United States

Executive Assistant to Senior Vice President Corporate Communications Provide executive support to the Senior Vice President of Corporate Communication/PR:• Assist SVP with daily schedule, including managing heavy daily calendar meetings, commitments, and travel arrangements, ensuring schedule updates prior to meetings and obtaining any materials and information needed at least 24 hours in advance (planning itineraries, developing agendas, and processing expenses)• Review all email, phone correspondence and other communications to and from executive and take appropriate action.• Coordinate, set-up and attend high-level conference calls (video/webinars), manage meetings/note taking and distribution, special events, and All Hands meetings. Created Outlook Task note taking process to ensure all follow-up items are reviewed in a timely manner.• Experience in extensive internet research and data collection for speeches, lectures, competitive analyzes and potential speakers for special events. • Experience in designing PowerPoint presentations, organizational charts (Visio), data collection and creating reports/graphs (Excel), designing marketing collateral (Publisher).• Created on-line filing system for maintaining business/personal files, correspondence, records, and reports. • Management of Corporate Communications area, overseeing department budget, negotiation of vendor proposals and contracts, and coordinating special projects and events with other areas of the company.

Atlanta, Georgia

Provided executive/administrative support to the Chief Executive Officer and Chief Operations Officer:• Manage both Executives daily calendars ensuring they know their schedules 24 hours in advance and keep appointments and meetings on time and alter schedules when necessary.• Assist with communications, including making, receiving and directing calls, taking messages and managing e-mail.• Arrange domestic and international travel itineraries including multi-leg trips, visa requests and processing.• Prepare presentations, agendas, vendor contracts (SOW) and miscellaneous correspondence.• Coordinate and arrange off site and on-site interviews, prepare documents for succession planning, input data in HR system (ADP) for new hires -- payroll upgrades, benefit elections and promotions.• Process checks/wire transfers for Accounts Payable (Customer/Vendors) and process invoices for payment using Quick Books.• Prepare and enter detailed time and expenses including reconciliation of expenses.• Data gathering and input into Sales-force application.

Alpharetta, Georgia

Provided executive/administrative support to Senior VP of Mobility and to Director of Architecture/Cloud Computing and Global Team Members:• Proficient in heavy calendar scheduling for in-house and global meetings/events for Sr. VP.• Maintain and administration of Outlook contact lists, transcription of audio vendor meetings, coordinating global meetings via video conferencing (Halo/Tandberg). • Arrange domestic and international travel (visa application experience) as well as multi-leg trips, coordinating in-house jet arrangements for executive and team when applicable.• Process invoices/T&E expenses (currency conversation) and oversee department budgets. • Prepare presentations, manage and develop SharePoint and Wiki sites for Service Platform team.• Schedule, arrange, and confirm corporate speaking engagements as well as coordinating travel and venue information.• Responsible for creating agendas, taking meeting minutes and distributing to all meeting participants. Follow-up with staff members on any outstanding action items or tasks.• Manage office supplies, sort incoming mail, and preview voicemails as to importance and action required for department and Executive.

Greater Atlanta Area

Liaison with all New Hires in Southeast Area and successfully onboarded over 750 new hires over a three-year period:- Followed the new hire’s progression through the firm from first day until 90 days after hire date.- Facilitated and presented New Hire Orientation, presented strategic priorities and goal setting processes, hands-on demonstrations of all firm applications: PeopleSoft, Dialogue (Performance Management), and Time/Expenses reporting tool using SAP.- Processed all new hire documentation on first day, compliance of I-9s and inputting information into the E-Verify system. Complied data and reports on new hire attendance numbers using Excel.- Planned “Take Your Child to Work Day,” coordinated new hire events, and team/staff events in Washington DC and New York.

Ft. Lauderdale, Florida

Promoted to Systems and Training SpecialistsProject Manager and facilitator of weekly New Hire Orientation which included:- Creation of new employee presentation, binder, information packet and internal website.- Designed Leader’s Guide/Facilitator’s Toolkit and User Manual for onboarding of new hires and created in-house SharePoint site.- Created Access database for tracking training of over 2,500 employees and updated Training Calendar on in-house intranet.- Prepared and designed monthly PowerPoint presentation slides for Quarterly HR reporting purposes. Coordinated and tracked data gathered from HR team members and from training data maintained via in-house LMS data base.- Maintained training department budget, vendor relations, and ordered training and general office supplies. - Planned Lunch and Learns and created marketing materials (pamphlets/brochures) for training sessions.

Ft. Lauderdale, Florida

Provided executive/administrative support for coordination of all CFO’s meetings:- Maintained detailed and complex heavy calendar/appointment scheduling of internal and external meetings- Assisted CFO in the best way to manage his time for needed job functions and meetings. - Worked cross-functionally with all business units: Finance, Marketing, Human Resources, and Sales.- Prepared presentations, proposals, agendas, expense reports and miscellaneous correspondence.- Screened all incoming calls/mail/emails/faxes.- Coordinated and arranged department events and monthly operations/quarterly meetings with Board of Directors and attended all staff meetings.