• Keeping the calendar up to date and proactively plan leader’s time in order to meet deadlines.• Arrange all practicalities in relation to meetings and travels.• Communication on internal Grundfos social media platforms for the function as well as for the leader.

This job was mostly about ensuring my leader’s day went as planned as possible in a transition time with two jobs at the same time. Keeping the calendar up to date and ensuring tight deadlines were met.

PA/Lead Secretary for Head of Core Technology, Grundfos Holding A/S Besides the ordinary PA tasks such as managing calendars, plan meetings, write minutes of meeting, arrange travels etc. for Head of Core Technology, I have been responsible for: Planning meetings and writing minutes of meeting for the Technology and Development Leadership Team Arranging all practicalities in relation to Lead Engineers Training sessions in cooperation with external consultants. Planning quarterly Chief Engineers Forum – sending out invitations, booking of room, making agenda Co-driver for Technology Push event – a one day event with 1200 + internal Grundfos participants, where the technology organisation shows and demonstrates new technological opportunities Arranging all practical details around Core Tech Fridays – booking calendars, arranging social activities, sending out reminders for input etc. Arranging practicalities around Archimedes Lectures – sending out invitation, updating SharePoint site, booking of facilities etc.

Lead Secretary for Group Vice President, Technology & Innovation.In this position I manage calendar activities, plan meetings, write minutes of meetings, gather presentations to be used at meetings, arrange travels etc. Besides that, I also manage different administrative tasks for the rest of the leader team in T&I e.g. arranging meetings and travels. Furthermore, the following tasks are also part of this job: • Planning internal T&I events – settle the date, send out invitations, book conference room, making the agenda in cooperation with relevant managers and employees, gather presentations etc. • Planning of “Forskningens Døgn” in cooperation with other T&I colleagues – booking PDJA and the Grundfos Sports hall, contact person to the Gymnasiums, who are invited to join the event, ensuring all participants (more than 300 students) are placed on two different workshops during the day, making and printing overviews of the distribution on each workshop etc. • Secretary for the committee of the Grundfos Prize. I arrange the meetings (settle the dates, call for meetings) gather the nominations and ensure that they will be pre-evaluated by senior colleagues in T&I, prepare and gather all relevant material and send this to the committee in due time before the meetings, making minutes from the meetings.

A very varied job in which I worked as personal assistant for the SVP and the rest of the leader group in Production Engineering. The tasks were among others to keep track of the calendar, planning management meetings and steering committee meetings for several projects, taking minutes of meetings, planning of management training; hereunder booking of team trainers and rooms for the training, making presentations for different meetings. Besides that, I was in charge of making an internal homepage for the function, creating purchase orders and other ad hoc administrative tasks for the leader group.

A very exciting and challenging job, in which it was my job to ensure that every day went as structured and smooth as possible for the Managing Director. The tasks was among others to ensure that the director always got all relevant material in due time of meetings, ensure that the calendar was updated at all times; hereunder prioritizing meetings in collaboration with the director, planning of board meetings, planning of general shareholders meetings and meetings with the Extended Management Team, planning of contact meetings and creating the presentation for these meetings, taking minutes of meetings, coordination of tasks within the secretariat . Furthermore planning of weekly meetings with the shop stewards and workers council (ordinary workers council meetings as well as extra ordinary meetings), taking minutes of these meetings, planning UP Forum meetings (meeting for general managers from the UP producing factories within the Group) and taking minutes from these meetings as well.

Keeping track of the calendar, planning of meetings, creating different kinds of presentations for meetings for the Quality Director, coordinator for and member of the steering group for introducing Business Excellence in Grundfos Management (GMA-Services), assistant in relation to the yearly Quality Week, planning and participating in workshops for the Sustainability steering group, ad hoc administrative tasks in connection with writing Sustainability Reports

Et meget selvstændigt job med mange forskelligartede opgaver spændende lige fra kaffebrygning til oversættelse af strategidokumenter. Et til tider meget hektisk job med korte deadlines, kombineret med forventning om meget høj præcision og korrekthed i opgaveløsningen. Eksempler på opgaver er udarbejdelse af diverse PowerPoint præsentationer både på dansk og endelsk, kalenderstyring, mødeplanlægning, rejsebestilling, planlægning af introduktionsprogarm for nye General Managers, udarbejdelse af meddelelser om tiltrædelse/fratrædelse af General Managers, redaktør på Group HR Insite (Grundfos' Intranet) alle praktiske detaljer omkring afholdelse af Management Trainee Programme kurser i DK og rundt i andre lande, fraværsregistrering i SAP, superbruger MS Office, økonomiopfølgning,. Derudover deltog jeg i gennemførelsen af medarbejder motivationsmåling, den årlige potentiale vurdering samt efterfølgende igangsættelse af mentorordning på lederniveau, gennemførelse af 360 graders vurdering af direktører.

Et meget selvstændigt job hvor hovedopgaven var koordinering og administration af kurser for funktionærer, bl.a. MPR og Teambuilding samt Lederadfærd og Teambuilding for ledere. Q-ugen var et nyt stort arrangement, som jeg også var med til at tilrettelægge fra starten. Implementering af SAP R/3 var også en stor del af mit job. Derudover var der div. sekretæropgaver så som mødeplanlægning, kalenderstyring samt oversættelser og korrekturlæsning af forskelligt materiale. Her blev jeg også introduceret til TQ og var med i div. forbedringsprojekter både i pers.udv.afd og på tværs af personalefunktion.

Opgaverne var bl.a. korrespondance på dansk, engelsk og tysk, ajourføring af reklamemateriale og HomePage på internettet, telefonpasning, holde styr på direktørens møder, mødeplanlægning, arrangering af rejser, booking af hotelværelser, styring af kassen, vedligeholdelse af personalehåndbog.

Mine hovedopgaver var kundebetjening pr. telefon og fax, ordreeffektuering, backup for sælgerne, oversættelse af teknisk materiale fx manualer og brugsanvisninger samt div. breve. Jeg havde daglig kontakt til det tyske hovedkontor. Jobbet indebar også en del teknisk indsigt, idet produktsortimentet indeholdt mange optiske hjælpemidler så som lupper, læseglas, kikkerter og hjælpemidler til meget svagtseende.

Jeg stod for den daglige bogføring af diverse bilag, kasseoptælling, kreditor- og debitorstyring samtidig med, at jeg betjente kunder i butikken.