Hector Annick Email & Phone Number

Ottawa, Ontario, Canada

Planning and executing event and conference logistics for in person and virtual events. Organizing the logistics for venues, security, catering, entertainment, transportation, equipment, translation, and audio visualCoordinating call for proposals and event programingBuilding and updating event apps with current information; managing virtual event broadcast and administrating Q&A sessions.Acting as the main point of contact for event speakers, drafting speaker information packages and arranging presentation materials.Researching resources, drafting, and circulating RFPs and evaluating proposalsPreparing collateral materials i.e... programs, artwork, signage, and postersPreparing detailed function sheets as well as event run scripts, providing crucial information and details.Managing on-site production of events ensuring consistent, high-level service throughout all phases of the eventPreparing evaluation forms, compiling results and success of event

Ottawa, Ontario, Canada

Provides operational and administrative assistance to the Director, performs a variety of administrative, research, coordinating and logistical services in support of the operations of the Director’s office; and assists with information management functions.Manages and prepares the day-to-day operational and administrative activities of the Director Obtains, compiles and extracts information from files, publications, Centre Library, Centre databases, and other sources. Undertakes research to provide information to internal and external audiences, often on an urgent basis, using Centre databases and/or the Internet/Intranet.Prepare graphic and visual materials for internal and public presentation, proofreads documents produced.Organizes workshops, conferences, seminars and other special meetings, including scheduling meetings (face-to-face, videoconference, teleconference, etc.).

Ottawa, Canada Area

Managing a high volume of activities and requests, coordinating calendars, and arranging meetings for several individuals;Coordinating logistical arrangements for workshops and events taking place in different provinces or/ and countries;Producing high-quality documents and presentations (e.g. page layouts and graphics) using the full suite of Microsoft Office and desktop publishing software;Coordinating and booking international travel;Preparing and reconciling travel expense claims for budget tracking purposes; Updating and maintaining website content, mailing lists and filing systems; andCoordinating the translation, proofreading and editing of documents as required.

Ottawa, Canada Area

Responsibility for all event logistics, speaker relations, presenter orientation, budget development/monitoring and preparing of marketing materials.Monitoring event registration and working with internal and external stakeholders to increase attendance, where required.Maintaining and managing PowerPoint presentations and developing and maintaining online resources for individual events (i.e. web portals).Contracting with external Conference Centre clients, maintaining sales and marketing materials, and liaising with clients while on site.Assisting the Conference Centre Coordinator with day-to-day tasks and with registrar responsibilities.

Ottawa, Canada Area

Responsible for the organization and implementation of the events portion of the CN EcoConnexions – From the Ground Up program, as part of the Tree to Our Nature - Canada 150 program, for the greening of municipal properties across Canada, both in urban and rural communities. Coordinating the 51 CN EcoConnexions – From the Ground Up events that are also part of the Tree to Our Nature – Canada 150 program, in collaboration with our partnering organization, Communities in Bloom Working closely with CN Railway personnel while liaising with Tree Canada project organizers while planning the logistics of ceremonial events in collaboration with Communities in Bloom Working with communities to develop calendar of 2017 Coordinating the participation of local community stakeholders, including elected officials, at ceremonial eventsCoordinating participation of CN Railway employees and pensioners at ceremonial events Coordinating media relations and social media strategy for events Preparing speaking notes for CN Railway and Tree Canada representatives at ceremonial events Coordinating the production of ceremonial plaques for these events Preparing post-event reports

Ottawa, Canada Area

Coordinating and scheduling 190 meetings between Members of Parliament and the board of the FCM during the 3 days Advocacy Days eventCommunicating details of scheduled meetings with all appropriate partiesAssisting in the administration of all the meetings during the FCM's Advocacy Days Event

Develops and manages each step and aspect of a client's event. The services include the following: - Event operations and logistics - Grant writing - Communications - Project planning and management (critical path development) - Financial management (budget development and management) - Event marketing - Volunteer management -, financial management of fees - Site selection and procurement - Floor plan and room layout - Decoration services - Catering and food and beverage coordination - Arranging Audio/Video - Vendor negotiation and liaison - Marketing, collateral and social media - Program development - Onsite delivery and implementation - Feedback and evaluations

Ottawa, Canada Area

Assist the management team by performing administrative tasks related to Animation Festival guests. Handling all communications with VIP guest and filmmakersCoordinating hotels for festival guests and visiting groups.Organizing travel for VIP guestsCreating driver’s schedule and supervising drivers during the festival Collecting information and managing client databaseTracking RSVPs for filmmakers and VIP’sWorking with other staff and take on other appropriate projectsPerforming general administrative duties such as answering phones, typing, copying, faxing, and filing

Ottawa, Canada Area

Coordinating the process for effective planning, development, delivery, and evaluation of judicial education programs and performing most tasks associated with this process. Organizing and participating in internal and external program planning sessions; creating and finalizing program agendas with planning committees; coordinating and preparing all course and conference materials; communicating with planning committees, external suppliers and program participants; assisting in managing all phases of program delivery (including registration, shipping of materials, setup, logistical assistance during programs, and evaluation and wrap‐up of program activities); and helping to ensure that all of the above occur within budget and on deadline

Ottawa, Canada Area

Assisted with the set-up of workshops and other events. Helped teachers and students in choosing adequate course literary materials and equipment. Managed book archives by utilizing different computer software, providing technical assistance and customer service to library patrons dealing with library users’ questions and concerns on the phone and in person.

Ottawa

Assisted client with choosing the articles that best suit their events, input orders and generate invoicesProviding bilingual (French/English) support including responding to customer inquiries with regards to order status and orders Effective documentation and maintenance of all electronic and paper filesGeneral office duties

Work with a team to plan and execute “Shoot for the Stars” a fundraising event to raise over 8000$ for the Children Wish Foundation.Budgeting, Liaison with, venue, contractorsEvent marketing – print pieces, sponsorship, advertising, press releasesProducing on-site programsVolunteer management, On-site event management

Respond to client-initiated contacts, delivering fast and efficient service, assisting with financial transactions such as deposits, withdrawals, check cashing and ordering, bill payments, money orders and transfers, and foreign currency exchangesResolve problems at first point of contact where possible and refer more complex situations to senior officersLook for sales opportunities with all clients and refer to appropriate internal officers

Answer Web Leads and Property Inquiries, as well as following up on referrals.Interviewing and Qualifying Buyer ProspectsDetermining client's needs, finding suitable properties and gathering information to help them make appropriate decisionsExplaining contract items to clients, coordinating inspections, reviewing documents and more.

Bachelor'S, General Ba: Minor In Communication

In this program, students develop critical and analytical skills in order to evaluate the nature and impact of technology and media.

Graduate Certificate, Event Management

The Event Management Ontario College Graduate Certificate program prepares you for many exciting roles in the fast-paced event planning.

Diploma, Hotel, Motel, And Restaurant Management

The two-year Hospitality - Hotel and Restaurant Operations Management Ontario College Diploma program provides you with specialized.