Annie Gautier Email & Phone Number

Mobile, Alabama, United States

Mobile, Alabama, United States

Satsuma, AL

• Analyze current business processes for improvement, by creating, executing and enforcing company procurement procedures.
• Recommend and create ROI for business and technology solutions to improve operational effectiveness.
• Resolve issues on purchase orders, subcontractor agreements and invoices.
• Coordinate with project managers and production supervisors regarding material sourcing and delivery.
• Placed orders for consumables and raw material for manufacturing of heat exchangers, pressure vessels, columns and reactors for the chemical and gas industry.
• Negotiate terms and conditions, price, delivery and subcontractor services on orders.

Satsuma, Alabama, United States

• Accounting: Processed accounts payable and receivables, payroll, reconciliation of bank accounts and credit cards for both Mitternight and their subsidiary Al-Fla Plastics. Modified accounting and documentation policy.
• Human Resources: Schedule drug screening, background checks, safety orientation on all new hires. Processed all new hire and termination paperwork. Provide job training for the administrative staff that supports the.
• Documentation: Send, receive and log all documents and drawings pertaining to customers and sub vendors on all jobs. Prepare documentation books containing drawings, material test reports, exemptions and weld.
• Estimating: Assist department in coordinating bids, hold weekly meetings, create quotes, writing qualifications, completing customer qualifications and pricing material.

Axis, AL

• Provide administrative support to executives, project managers and construction design team
• Manage the daily function of the office and administrative staff
• Order and direct office supplies and vendors, provide new employee orientation and training, greet visitors and act as liaison between M+W and the client
• Transmit, maintain and update drawings, specifications, RFIs, submittals and other documentation using Sharepoint and Prolog software
• Schedule and attend meetings using WebEx, book conference rooms, and order food for small and large groups
• Collect data, assemble, and distribute various weekly reports.

Jacksonville, Florida Area

• Review and approve / deny project timesheets, expense reports, material disbursements and unexpected service delays; in order to provide an accurate estimation on project and service actuals verse planned budgets reports
• Initiate project receivables, enter journal entries, review project transactions, and reconcile financial reports and close monthly and quarterly books
• Generate and control project budgets in MD Great Plains, construct and maintain documents, spreadsheets and timelines, manage and organize and notarize legal documents and records
• Negotiating contracts and issuing purchase orders exceeding $3 million dollars for quarter to quarter projects and services. Research and initiate contracts with new manufactures and distributors while maintaining.
• Reduced excess inventory by $180,000 by launching new control procedures and stream lined work flow for project deliveries to maintain lower overhead inventory levels
• Schedule deliveries, create shipping labels, bill of landings & commercial invoices for import / export of equipment and materials throughout the US, Mexico, Germany & Canada

Jacksonville, Florida Area

• Received a promotion for superior performance and the ability to handle multiple responsibilities
• Plan, schedule and lead project meetings and arrange travel itineraries for project managers and executive staff
• Educate new employees on company procedures and policies. Run background checks for employees and subcontractors using eVerifile.
• Analyze and communicate material trends and financial strategies to department heads
• Administer training on timesheets, expense reports, project budgets, shipping and receiving process, and requisition of demo equipment. Train employees in the use of Microsoft Office Word, Excel, Outlook, PowerPoint.

Greensboro/Winston-Salem, North Carolina Area

• Posted payables / receivables, payroll & maintained inventory accountability for all onsite assets
• Established documents and spreadsheets used to log work orders and special instructions
• Directed and coordinated all seasonal events, such as Mothers and Fathers’ Day memorials, Veterans Day Observations and a US Soldiers Holiday box drive
• Fulfill State & Federal safety regulations; with zero OSHA incidents or accidents
• Conducted safety meetings with hourly employees that allowed employees to express their safety concerns and developed solutions that prevented future incidents.

Mobile, Alabama Area

• Created and maintained documents / spreadsheets dealing with collections accounts ranging from private medical practices and hospitals to the rental car industry
• Trained and managed new employees in data entry and collection methods.
• Answer switchboard, file documents and greet clients
• Handled checks, credit cards, and money orders and made daily deposits averaging $100,000

Associate’S Degree, Business Administration, Maintained A 3.05 Gpa

Education record

Certification in: • Fundamentals of Human Resources • Complete Training Course for Managers • Managing and Achieving Organizational Goals.

Certificate, Accounting Fundamentals I & Ii

Education record