Anthony Hotter Email and Phone Number

Owner

o Facilitates subcontractor bid process.o Manages jobs in progress including subcontractor coordination, conflict resolution, documentation and ensuring quality and safety. o Manages project costs through the ongoing evaluation of labor, material and equipment, continued to forecast and analyze construction costs, exposures and profits through project completion.o Acceptes incoming interior supply samples.o Returned supply samples when samples were approved for projects.o Created project binders for bid proposals.o Performs project closeouts when completed.

o Scheduled appointments and managed calendar.o Managed communication for the Director.o Scheduled weekly meeting with Director to plan and coordinate across programso Served as a primary liaison for the Director to other departments at Erikson (e.g., finance, communication)o Assisted director with budget development; independently monitors budget and expenditures for the Directoro Assisted Director with the preparation of grant proposals and reports; budget development; PAF preparation, proofreads and formats; obtains Institute signatures when necessary. o Monitored project timelines and reports on progress for director; ensures follow-up with planned activitieso Provided clerical support and other duties as assigned (travel planning, reimbursements, conference preparations, manuscript preparation)o Provided Administrative Coordination across funded programs includingo Maintained knowledge of activities and administrative requirements across project activities, plans in advance for administrative needs and ensured smooth coordination across projectso Monitored budgets, salary allocations, and met independently with finance to track expenditureso Independently managed contracts, invoicing, and communication with subcontractorso Managed the planning, coordination, and implementation of local and national project events (e.g., meetings, trainings, national network events) including brochure development and distribution, fielding inquiries; arranging A/V set-up; ordering and coordinating meals; collating informational packets; coordinating travel arrangements, and assisting at the event(s) o Maintained project databases and develops new data systems as neededo Tabulated and analyzed evaluations from trainings, maintains training data baseo Provided and arranged for general clerical and administrative support for staff such as: ordering office supplies, making travel arrangements for staff, and processing invoices

Managed and coordinated all administrative tasks with more than 30 employees o On boarded new international students.o Coordinated new construction of new on campus library.o Coordinated new office furniture purchase and placement. o Organized seating chart and name plates for incoming interns. o Assisted office manager with miscellaneous duties and meetings.o Composed new student files.o Managed company meetings and events.

Managed and coordinated all administrative tasks with more than 75 employees within recognized leader in architectural design and interior operations.* Worked closely with accounting/human resources staff to analyze and create expense reports and budgets.* High efficiency in project management with internal tasks. * Supported heavy internal calendars for six main principle executives.* Managed all travel arrangements and coordination’s for 60 employees of current and future projects national and international.* Organized and coordinated office events and company outings.* Main point of contact for all janitorial staff and service call requests.* Organized and created onsite accounts filing system.* Inventory Control new process implementation in consideration of internal objectives.* Maintained required office material inventory while ensuring special client requests were met.* Performed operational analyses and prepared related spreadsheets/reports;* Established office relations with building employee personnel and vendors, negotiated and outsourcing service requests to ensure smooth processes for business continuation.* Aligned with budgetary guidelines, implementing new measures for reducing expenditures.* Evaluated existing vendor agreements to determine cost-saving initiatives on services, supplies, and maintenance.* Researched suppliers, performed price comparison analysis, and proposed new vendor contracts to management team.* Managed janitorial staff and service calls/requests; handled issues pertaining to ADP security system.* Outsourced repairs, office furniture, and equipment including computers and printers; designed and updated work logs.

Managed internal operations and coordination of more than 300 employees within recognized leader in legal administration class action, bankruptcy, and other claims. Maintained strategic alliances with building managers and vendors, negotiating and outsourcing service requests to ensure smooth processes for business continuation. Ensured processes were aligned with budgetary guidelines, implementing new measures for reducing expenditures. Evaluated existing vendor agreements to determine cost-saving initiatives on services, supplies, and maintenance. Researched suppliers, performed price comparison analysis, and proposed new vendor contracts to management team. Managed janitorial staff and service calls/requests; handled issues pertaining to ADT security system. Outsourced repairs, office furniture, and equipment including computers and printers; designed and updated work logs. Managed inventory control and wide array of new process implementation in consideration of internal objectives. Ordered stock and handled in-house and special client requests within approved budgets. Implemented onsite document storage and filing system. Performed operational analyses and prepared related spreadsheets/reports; designed organizational charts and brochures. Worked with accounting staff to analyze budget and expenses as well as human resources department on employee programs. Administered employee resources and developed training programs/literature enhancing office safety. Instituted office safety plan in compliance with OSHA and WISHA regulations; solicited third-party instructors for CPR and defibrillator training. Oversaw multiple projects simultaneously, including architectural planning and design to maximize space and efficiency. Organized and set up space for new employees, making certain area was conducive for enhanced productivity. Served as point of contact and designed procedures for office move from 25,000 square-foot office to one double in siz

Increased efficiency by managing internal operations within largest law firms in Boulder, supporting nearly 50 paralegals and attorneys.Planned office facilities to ensure effective space utilization promoted productive, safe working environment.Updated architectural space plans, seating charts, and furniture layout; set up employee offices to maximize functionality and mobility.Coordinated with building tenants to oversee office space maintenance; controlled vendor orders and service calls.Planned vendor-outsourced project specifications within stringent budgets, resulting in on-time completion.Managed resources and systems affecting expenses, daily processes, and staff performance.Researched and implemented new water filtration system, eliminating water delivery service expense, which saved firm $60 per month.Established connection of phone announcement and music system; set up and broke down office systems equipment.Provided basic IT support to staff, assisting them with utilizing various systems and software throughout firm.Worked to sustain ABA-EPA Law Office Climate Challenge Certification awarded by American Bar Association. Ensured continuation of office functions and organization, assuming wide array of ad-hoc functions as needed. Oversaw desk during receptionist’s absence; coordinated meetings and junctions for up to 75 clients and staff.Designed flyers and brochures for company events; and advertising pages on Colorado Construction Law.Handled sensitive client documents; assembled notebooks in preparation of dispositions, trials, and other matters; managed court fillings and courier work to courts.