Office Manager
Pasadena, Ca
• Managed the front office area and administrative staff, and provided office management to the clinical staff.• Provided support and assistance to the Executive Director, Director of Training, and Director of Assessments.• Liaise with faculty and staff from the School of Psychology, HR, & Accounting, as well as external departments.• Managed all “first contact” with the client (phone, request for services, client assignments, and waiting room).• Managed client care, customer service, and customer satisfaction.• Monitored clinician workload and client retention and communicated with the Directors/Supervisors accordingly.• Performed general office duties: processed client billing, deposit of client fees, processed timecards and payroll, IT or Building Maintenance work requests, scheduled meetings and coordinated use of conference room.• Prepared metric reports and/or data for reports to track, monitor, and forecast clinic and clinician performance.• Plays a vital role in the day to day activities and training of our practicum students and trainees.• Assists with organizing new employee and student orientation.• Prepares facility for site visits and tours.• Manages file room and storage room and maintains keys for the facility.Accomplishments- Implemented all aspects of Credit Card Processing capabilities for the clinic.- Created a warm, relational atmosphere in the office.- Ensured trainees received enough hours to graduate and/or complete their practicum training.- Increased professionalism in the office and also when dealing with clients.- Worked with HR to streamline payroll and timecard processing.- Created various reports for tracking and performance.