• Perform negotiations with suppliers in order to achieve the best price for the required products/services.• Compare and evaluate offers from suppliers. Negotiate contract terms of agreement and pricing.• Experience in reading construction drawings & specifications.• Assist business users in raising PR requests and ensure suppliers receive the relevant purchase orders in a timely manner.• Follow up with suppliers to ensure delivery timelines are met.• Good exposure to international and domestic procurement and coordinate shipping company for customs procedures and delivery.• Maintain a tracker for all procurement requests and update business users on the status regularly.• Follow up with suppliers to ensure invoices are received on time and deal with any billing discrepancies.• Provide regular and ad hoc reports on procurement expenditure on a monthly basis to senior management.• Assist the finance team with ad hoc duties and reports.• Organizing, attending, and participating in stakeholder meetings.• Maintain and Monitor Project Plans, Project Schedules, Work Hours, Budget and Expenditures.• Documenting and following up on important actions and decision from meetings.• Preparing necessary presentation materials for meetings and ensure project deadlines are met.• Managing multiple projects simultaneously, prioritizing tasks based on deadlines, available resources, and complexity of the task.

• Delegating work to staff and managing their workload and output• Investigating client’s problems and/or complaints to successful resolution.• Attend to customers' enquiries and feedback • Provide administrative support to the Director, faculty and staff in the Division.

• Coordinate with the relevant department heads to arrange interviews with potential hires• Prepare employment offers/expressions of regret to applicants based on decisions made by department heads and heads of sections• Ensure that all required documentation are provided by hired applicants as requested; follow up and update the scan folder on the server.• Manage new starter induction and equipment orders.• Preparing paperwork needed to create new Bank Account, email account and to place new employee on payroll.• Create a file for each individual employee which should include any information relating to that employee from the first day of employment and ensure that all personal files are regularly updated and that all content is kept confidential except from authorized persons.• Completes and coordinate employee probations and confirmations.• Keep records of employees’ sick days, overtime, vacation days in accordance with Personnel Committee policies• Preparing documents for the new insurance card, cancellation and claiming of medical bills from the insurance companies.• Prepare all HR related documentation (e.g. employment offer letters, termination letters, salary certificates, salary continuation certificates, warning letters etc.)• Assist in booking, organizing and confirming the Director's domestic and international travel management & visa requests.• Coordinating and making all travel arrangements including hotel reservations and visas for the office.• Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.• Setup accommodation and entertainment arrangements for CEO or company visitors.• Coordinating Events/Meeting. • Prepare Block Reports. • Assist with placement of orders, refunds, or exchanges• Execute Orders in SAP/R3: booking of goods receipt in Purchase Orders after coordination with Logistics

• Coordinate all appointments and meetings.• Calendar management and scheduling.• Coordinating travel arrangements and itineraries.• Maintains all incoming and outgoing mail, faxes, e-mails and other types of correspondence.• Basic Book keeping to coordinate with Accountant (Petty cash balancing, expense reports).• Run daily, weekly, monthly reports.• Professionally communicate with clients.• Maintain databases, including clients, prospects.• Handle numerous confidential matters both professional and personal with discretion and diplomacy.• Maintain appropriate office filing / archiving / tracking systems.• Provide administrative support to department.• Correct and smooth flow of paperwork to relevant departments.• Requisition and control departments stationery.• Control distribution of publications within department.• Manage new starter induction and equipment orders.• Update department notice boards.• Type, proof-read, obtain signature and distribute documents, such as letters, faxes, memorandums, reports, Scope of Work, minutes of meeting, etc.• Maintain various types of documents like Procedures, Specifications, Drawings, and Test records, Material Requisitions etc. as per ISO 9001 specifications.