♦ Maintain principal's calendar and schedule appointments and/or interviews♦ Serve as a liaison between school staff and administration and parents and administration♦ Greet and receive students, school staff, and school visitors in the main office♦ Open, sort, disperse daily incoming mail, as well as process and deliver outgoing mail, newsletters and student/parentcommunication to appropriate delivery service♦ Maintain and update website and indoor/outdoor bulletins with upcoming school events and activities♦ Prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities♦ Register, release or transfer students; Prepare and maintain student cumulative files and logs♦ Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as needed♦ Provide clerical assistance to faculty and staff of 78 as needed♦ Collect, compile, organize and record a variety of data related to attendance and enrollment♦ Reconcile, assign accounting code and upload receipts for the school’s monthly credit card charges and miscellaneous spending♦ Process reimbursement requests and checks for parents and staff♦ Prepare financial accounting documents, including payments, reports and special projects to principal and CFO♦ Respond to questions or complaints from vendors or district administrators regarding issues related to payments, balances,charges, inventories and other information♦ Collect and account for money collected in conjunction with school activities; secure money and process according to establishedprocedures.

♦ Entered all invoices daily in the AS/400 software and filed in the accounts payable unpaid file♦ Processed daily billing/invoicing and performed auditing against corresponding bill of ladings♦ Performed month-end and year-end audit/reconciliation procedures♦ Greeted visitors via front door and phone♦ Opened, sorted, dispersed daily incoming mail, as well as processed and delivered outgoing mail to appropriate delivery service♦ Assisted the GM and the Controller with coordinating events, meetings, functions and employee-engagement activities♦ Provided front office administration to support a staff of 16 persons

Assisted Chief Financial Officer to set up budgeting form/process Projected weekly/monthly financial statements for President and Chief Financial Officer Reconciled A/P, A/R, Cash and General Ledger on a daily/monthly basisEntered actual data against budgeted data and organized collaborative effort to reduce costs yet operate more efficiently Maintained inventory control for Railroad lube oil for onsite and offsite locationsPerformed month-end reconciliation proceduresPerformed year-end/audit reconciliation proceduresReconciled daily/monthly bank statementsEntered all invoices daily in the software and file in the accounts payable unpaid fileReceived all accounts receivable into system and made daily/weekly depositsValidated and reconciled Visa/Travel Card transactions against statements on a monthly basisTabulated timecard data for input into ADP payroll systemRan credit information and set up new customers in accounting software

Assisted attorneys in trial preparation, court filings, document production and records managementProvided secretarial support to County Attorneys and Juvenile CourtProvided front office administration to support a staff of 22 persons

Managed 8+ employees including preparing pay and promotion reportsReconciled register reports and produced inventory reports for managementSupervised inventory procedures and orderingTrained new employeesInteracted with customers in a busy, fast-paced environment