Administrative Assistant
Glendale, California
- Answer phone calls and direct calls to appropriate parties or take messages.- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.- Greet visitors and determine whether they should be given access to specific individuals.- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.- Open, sort, and distribute incoming correspondence, including faxes and email.- Make travel arrangements for executives.- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.- Provide clerical support to other departments.- Manage and maintain executives' schedules.- Set up and oversee administrative policies and procedures for offices or organizations.- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.- Interpret administrative and operating policies and procedures for employees.