Supporting the CEO in all matters

• Support the CEO of a 500+ person biotech conglomerate in all matters of the organization.• Administrative Manager, building out and managing a team of support staff for the organization.• Head of Corporate Events.• Gatekeeper for the CEO.• Organize board meetings, Scientific Advisory Board meetings, Strategic Advisory Board meetings etc.• Administrator of software accounts, email groups and assist with internal education initiatives, onboarding and process improvements.• Project Manager of internal business planning program.

• Supported the Head of New York office (also the Head of Financial Services) as well as the Head of M&A.• Managed and organized executives’ calendar, travel, and expenses.• Co-supervised New York office.• Organized office holiday party, happy hours, board dinners, and other ad hoc activities.

• Drove and managed implementation of executive administrative and business support to the General Counsel of the biotech company while providing additional support to team of 15 lawyers, facilities, and organization as whole.• Oversaw and managed key projects and implemented legal e-billing system (LexisNexis/CounselLink). Created and instituted company organizational chart.• Streamlined key processes and functionalities across all departments. Developed and streamlined communication.• Managed logistics for conference calls, web conferences via WebEx and Zoom, in-house/off-site meetings, and luncheons.• Booked international and domestic travel arrangements to include hotels, airline tickets, and ground transportation.• Managed and maintained complex executive calendars, itineraries, and agendas.• Reviewed and approved all incoming legal invoices. Communicated and collaborated with outside counsel on billing guidelines.• Provided assistance to lawyers and partners in key areas, including travel arrangements and scheduling.• Created materials, including letters, documents, presentational materials, expense reports, confidential reports, and spreadsheets. Proofread and edited documents. Handled errand requests.• Supervised the Legal Administrative Assistant, provided feedback, and set goals and avenues for growth.• Facilitated onboarding and setup for all new hires.

• Supported the Deputy General Counsel (also the Global Head of Litigation) in all matters of personal and business related activities while supporting core team of ten lawyers.• Facilitated quarterly global calls. Input information to intricate spreadsheets and dispersed to team members in Asia, London, Paris, New York, and California. Ensured everyone entered call during specified time.• Provided heavy calendar management and reconciled expenses and legal invoices.• Managed all legal e-billing globally, communicated with outside counsel and setting up in LexisNexis/CounselLink.• Oversaw and organized international and domestic travel arrangements, including hotels, car services, and airfare and trains.• Performed heavy document and presentation printing and binding.• Organized team social events (birthdays, happy hours, and leagues).• Managed onboarding of new hires (i.e., setup software, provided supplies, and moved items between buildings).

• Generated support for two CEOs, CFO, and eight partners (i.e., calendar management, international travel, and expenses).• Managed new hire onboarding setup with HRA, 401K, e-mail, and cloud service.• Researched, analyzed, and implemented annual review system.• Acted as the Benefits Administrator. Managed, researched, and executed health insurance plan, oversaw transit plan, and researched, implemented, and managed expense system Concur.• Updated and added content to company website (WordPress).• Managed accounts payable and department budgets.• Organized team building activities. Planned offsite meetings, climate week event, and annual Costa Rican summit.• Supervised and managed interns as well as summer intern program.• Transitioned payroll, health insurance, LTD, STD, and transit plan during merger.

• Supported the Global Head of Client Relations, the Global Head of Planning, the New Business team, the Technology team, and HR.• Provided heavy calendar management for multiple calendars. • Managed heavy domestic and international travel itineraries, including hotels, flights, and air miles.• Processed executive expense reports. Organized and planned internal/external department meetings and events.• Composed and prepared confidential reports and informational documents.• Managed company’s internal website and data analysis of webinars.

• Assisted multiple managers and oversaw multiple calendars.• Submitted and tracked expenses, managed budget, and led status meetings.• Organized deliveries for clients, managed client database, and ordered office supplies.• Prepped, organized, and supervised day-of-event production on all in store and offsite events.• Liaised with PR, marketing, and retail departments with marketing and event initiatives.• Researched and managed vendors and locations and organized and managed budget.

Provided administrative support to the Sales Support Manager and the Accounting Manager. Completed general clerical duties, shipping, copying, faxing, filing, mailing, and maintaining and ordering office supplies. Generated OTS reports as well as expense reports and petty cash and input orders into database. Drafted and generated sales incentive program reports and tracked weekly sales goals and expense reports.

Assisted with budgeting and making sales goals