Ariana Patterson Email & Phone Number

San Francisco, Ca, Us

EBP to Design team (11/2021 - 6/2023), Engineering team (6/2023 -present), Partnerships full-stack Tech team (02/2024 - present)Advanced calendar management, meeting preparation and follow up, report and resource/database maintenance and coordinating office accessActing as a thought partner to the leaders to strategically align their calendar with their priorities Leading complex projects and initiatives that go beyond the scope of typical administrative work. This includes compiling and analyzing data sets, deep involvement in executive recruitment activities, driving operating system effectiveness - beyond scheduling and coordinating - budget management, cross-functional E-team initiativesUsing sound judgment and discretion to produce work that touches the most sensitive and highly confidential information (e.g. executive hiring, significant organizational changes)Maintaining strong partnership with internal/external and cross-org stakeholders, talent partners and recruiting for org effectivenessDeveloping presentation materials and briefs for executive and all-hand meetingsTaking clear notes and action items in staff meetings and help to drive team closurePlanning org-wide team-building events and offsites; keeping a pulse on culture and team morale

Palo Alto, California, Us

Manage executive calendars, projects, logistics, and reporting for key department initiatives and manage external customer meeting coordination.Own all planning and management of team events including key meetings, business reviews, new hire onboarding, etc.Anticipate the needs of Executive to proactively manage day to day activities.Act as a trusted business partner through full integration into the business operations of the team.Partner with Executive to drive leadership operational cadence within organization--draft agendas for standing meetings and manage follow ups (communication, action items, and execution).Draft framework of presentations, edit & update org chargers and ensure all communications are edited and formatted.Partner with internal teams to manage customer meetings and communications.Drive new and/or evolving operational strategies and improve the current processes to ensure scalability and efficiency for our teams.Lead ad hoc projects across technical teams and executive leadership.

San Francisco, Ca, Us

Support the completion of critical deliverables through project management across departments and countriesManage Executives’ complex calendars in a way that enables executives to complete their obligations in an organized, efficient wayWork collaboratively with stakeholders, local and global, on key projects such as global summits and large group off-sites, and regular function wide reportingManaging sensitive materials and confidential communication with utmost discretionEstablishing strong, strategic partnerships with executives, teams, as well as peers to improve day-to-day efficiencyArranging multi-stop domestic and international travel with last-minute changes, including itineraries and agendas, booking transportation arranging lodging, and coordinating onsite and offsite meetingsManaging executives’ complex calendars in a way that enables executives to complete their obligations in an organized, efficient wayEffectively anticipating needs, juggling multiple tasks and deadlines, and solving problems proactively, for multiple people

Provided support to CEOs and CFOs at Swrve, The Hatch Agency, and Kinetica, by proactively managing calendar events, arranging key meetings, arranging domestic + international travel, and organizing company events, and town halls, both at domestic and international offices.Created regular reports and updated internal databases.Scheduled travel and conferences abroad for the CEO as well as guests.Liaised with departments across the company on behalf of the CEO and Global HR Manager as required.Maintained an efficient documentation and filing system, including highly confidential material

Corte Madera, Ca, Us

Maintain executive’s calendar by planning and scheduling meetings, conferences, teleconferences, and travel. Oversaw and screened CPO’s phone calls. Scheduled interviews for Chief People Officer. Submitted monthly executive expense reports. Scheduled travel for executives and candidates. Organized new hire orientation and facilitated executive onboarding. Oversaw associate referral bonus plan and reporting. Guided talent acquisition team with scheduling interviews, tracking, and organization of all recruitment reporting.-Attended executive meetings and transcribed notes and summaries for CPO-Coordinated and created deck for departmental all hands meeting-Organized trip for team of executives and investors-Streamlined budget reporting data for HR teams

Los Angeles, California, Us

*promoted twice from HR Admin III and HR Admin IProvided executive support to SVP of HR, CFO, and General Counsel. Supported HR management team by providing proactive and reactive administrative support to corporate and storeline employees. Coordinated travel for HR executive team. Onboarded corporate employees and conducted new hire orientation. Conducted exit interviews for corporate employees. Maintained employee personnel files for active and separated employees. Supervised workflow on HR systems including separations, job/salary changes, job codes, etc. Sent minimum wage updates to all storeline district managers. Maintained annual performance review processes with corporate and storeline. -Kept executives well-informed of upcoming commitments and following up as necessary -Prepared and formatted reports and spreadsheets for President/CFO-Managed confidential information while providing organization professionalism and support-Troubleshot on boarding and HR Self-Service related issues-Directed and resolved all current pending EDD claims company-wide within given deadlines, and coordinated all needed paperwork and communications for EDD protest hearings as needed.-Completed full time and part time status and last punch reports analysis.-Created and sent benefits kits to all store line and corporate employees.-Facilitated open enrollment processes and fitness challenges for benefits and wellness discounts.and ran reports via Business Intelligence.

Los Angeles, Ca, Us

Assisting with social media: creating plans to increase social media presence as well as create and distribute contentManaging heavy phone linesPerform research related to products, locales, and productionAssisting CEO with executive projectsScheduling appointments, interviews/meetingsMaking travel arrangementsSetting up messengers, organizing company areaDealing with confidential projects in development in discreet mannerPreparing correspondence, memos, faxes and legal documents.Creating and updating various portfoliosOrganizing office area/spaceOrdering products and supplies for company and clients