▪Spearheaded coordination with property management and facilities vendors to enhance workplace safety and maintenance, ensuring timely execution of work orders and effective vendor follow-ups, leading to a consistently well-maintained office environment.▪Elevated visitor experience by managing access controls and personal greetings, establishing a positive first impression crucial for maintaining valuable business relationships with key founders and stakeholders.▪Streamlined office operations by efficiently managing incoming and outgoing mail, overseeing inventory for office supplies, and executing a seamless meal delivery/catering program, significantly improving workplace efficiency and employee satisfaction.▪Developed and implemented comprehensive office policies and procedures, promoting a culture of innovation and setting a benchmark for expansive thinking, which led to significant improvements in office management and operational processes.▪Led the onboarding and off boarding processes for hires, while overseeing operations across three U.S. offices and directing a team of two, resulting in enhanced team coordination and a cohesive work environment across multiple locations.

▪ Charged with supporting the VP of facilities and HR, maintaining close relationships and open lines of communication for project/vendor management, managing maintenance schedules for all facilities, and owning office equipment and troubleshooting.▪ Designated to monitor daily office operations, including welcoming and assisting high-priority guests and managing all facilities building-related requests.▪ Perform HR duties such as onboarding new hires, first-day scheduling, presentations, application training, access forms, and proper documentation.▪ Assist with the buildout of new space acquired, including maintaining deadlines/deliverables, scope walks with vendors, budget tracking and invoicing, evaluated risks, keeping communications with the building and compliance department.▪ Tasked with processing expense reports for several teams members, tracking budgets for the firm's food program and facilities team, processing and coding invoices for the Ops team.▪ Schedule appointments, meetings, and events in the master HR calendar update workday personnel information and manage time cards for two offices.▪ Support and oversee Reception and File room teams while assisting as a backup when required, oversee all biometric screeners and related IT systems, and serve as the first point of contact for all office needs.

▪ Oversaw two multi-line phone systems while managing and distributing weekly schedules, greeting incoming guests, notifying personnel of arrivals, and directing individuals to meeting rooms.▪ Managed the calendar for the team and all meeting rooms for the office provided aid to executives for meetings/guests, and ran errands.▪ Fulfilled administrative tasks such as scheduling large meetings, mass mailings, and various projects, maintaining digital files in the company system, printing, binding, and File Room-related tasks, and processing Expense Reports across several teams.▪ Coordinated with security and IT, collaborated with Compliance Department regarding different public/private entities and wall-crossings.▪ Demonstrated experience in working with the operations department and helping HR in onboarding recruits while acting as a trainer/main point of contact regarding meeting scheduling system KKRooms on the West Coast.

▪ Accountable for all AP/AR processing, data entry of invoices for payment to all vendors, coding, processing, and mailing invoices while receiving and verifying invoices and requisitions.▪ Managed weekly check run, guaranteed accurate and prompt payment processing, maintained vendor files, researched and resolved payment discrepancies.▪ Cross-examined discount opportunities, issued credits to qualified customers, sorted filing, provided aid to Chief Financial Officer, and oversaw AP for the main plant and one sub plant.

▪ Prepared and scheduled the conference room for meetings, set up interviews for the HR department, assisted with paperwork for new hires, distributed mail daily and paychecks bi-weekly.▪ Greeted, checked in, assisted all guests, scheduled and ordered food/materials for vendor luncheons, performed data entry, and filed both HR and AP teams.▪ Processed PTO in the HR system and assisted the head of HR in making travel arrangements and scheduling.▪ Tracked/purchased office supplies, assisted the company president in various projects, and helped with time clock management for the main plant and adjacent plant.

*Managing team of two Technicians*Scheduling and Time management of Projects*Processing Work Orders*Invoicing*Customer/ Vendor records*Receiving service calls and troubleshooting*Purchasing parts and machines*Sales*Hiring*Planning vendor luncheons*Travel arrangements for CEO of company